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2008 Meeting Agendas and Minutes

2009 Meeting Agendas and Minutes

{March 12}

NOTICE  of  SPECIAL MEETING

March 12, 2010 – 4:00 PM

TO:  Board of Aldermen

City Attorney

News Media

General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special City Council Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S.: 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Friday, March 12, 2010, at 4:00 p.m.

A G E N D A

1. Approval authorizing the Mayor to make and sign a pre-application for 2010 grant funds through the Delta Regional Authority (DRA), and to act as Official Signatory for any DRA grant documents requiring execution.

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{February 22}

NOTICE of PUBLIC MEETING

February 22, 2010 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member G. B. Hall III

4. Roll Call (by City Clerk)

5. Approval of minutes from the February 8, 2010 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS   

8. NEW BUSINESS

   1. Approval by council authorizing the extension of water service to the estate of Frank Matthews at 122 Oakhill Road, Mansfield, LA for installation of a sprinkler system. 

   2. Approval of recommendation by Mansfield Planning and Zoning Commission to grant the request of Joyce Dennis to place at mobile home at 270 Kavanaugh St., Mansfield, LA.

   3. Any other new business

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{February 22, 2010}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

February 22, 2010

The Board of Aldermen met in regular session on Monday, February 22nd, in Mansfield City Hall, located at 705 Polk Street.  Mayor McCoy called the meeting to order at 4:30 p.m., after which an Invocation was offered by Alderman Mitchell L. Lewis.  The Pledge of Allegiance was led by Alderman G. B. Hall III.   The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, and Alvin R. Woodley –District E.   Absent:  Joseph Hall, Jr. –District D.   Press:  John Blanchard and Coleman Robinson (The Enterprise).  Others present:   James “Jim” Ruffin (City’s Public Works Director), Brian M. Phillips (City’s Code Enforcement Officer), Cynthia “Cindy” Williams (City’s Public Relations Officer), Arthur J. Williams, Jr. (Vice-President of Mansfield Planning & Zoning Commission) John L. Freeman (CLECO Corp.) and Joyce Dennis.

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by G. B. HALL III to approve the minutes of the February 8, 2010 regular city council meeting and to dispense with the reading.   Passed Unanimously.

The Mayor next opened the floor to hear public comments from those in attendance on any item outlined on the meeting agenda.  When none were offered, the Public Comments Period was then closed.

Old Business:   None.

New Business:

Item A:    It was MOTIONED by ALVIN R. WOODLEY and SECONDED by J. DUDLEY KEMPER to approve a request for the extension of water service to the estate of Frank Matthews at 122 Oakhill Road, Mansfield, LA for installation of a sprinkler system.  Passed Unanimously.

Item B:  It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL III to approve the recommendation of the Mansfield Planning and Zoning Commission to grant the request of Ms. Joyce Dennis to place a mobile home at 270 Kavanaugh Street, Mansfield, LA.  Passed Unanimously.

Item C:  No other New Business.

During the Comments Period for the Mayor and Council members, no comments or remarks were offered.  

With no further business to discuss, the meeting adjourned at 4:36 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by G. B. HALL III.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )                

{February 8}

NOTICE of PUBLIC MEETING

February 8, 2010 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the January 25, 2010 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS           

   1. Approval of recommendation by BALAR Associates to award a construction contract to Wicker Construction, Inc. for the replacement of City Water Lines (BPN 08035). - Water Distrib. System Improvement Project

   2. Approval of recommendation by BALAR Associates to award a construction contract to TGS Contractors, Inc. for the installation of Emergency Generators for the City (BPN 08035).-Water Distrib. Sys. Improvements Project.

   3. Approval of recommendation by BALAR Associates to award a construction contract to Thielsch Group, Inc. for the replacement of the City’s Water Meters (BPN 08035) –Water Distrib. Sys. Improvements Project.

   4. Approval of Change Order No. 3 as submitted by David Lawler Construction, Inc. for the 2008-09 LCDBG Wastewater Treatment Plant Improvements Project (BPN 08072).

9. NEW BUSINESS

   1. Presentation to Mayor and Councilmen by Mr. Benjamin Rauschenbach of BALAR Associates, Inc.

   2. Any other new business  

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{February 8, 2010}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

February 8, 2010

The Board of Aldermen met in regular session on Monday, February 8th, in Mansfield City Hall, located at 705 Polk Street.  Mayor McCoy called the meeting to order at 4:30 p.m., after which an Invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was led by Alderman Alvin R. Woodley.   The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.   Absent:  None.   Press:  Coleman Robinson (The Enterprise).  Others present:   James “Jim” Ruffin (City’s Public Works Director), Brian M. Phillips (City’s Code Enforcement Officer), Cynthia “Cindy” Williams (City’s Public Relations Officer), Richard Johnson, Jr. (City’s Attorney), Ben Rauschenbach (BALAR Associates, Inc.), Arthur J. Williams, Jr. (Vice-President of Mansfield Planning & Zoning Commission) and Fletcher Carter (citizen).

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to approve the minutes of the January 25, 2010 regular city council meeting and to dispense with the reading.   Passed Unanimously.

It was MOTION ED by  JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear public comments from those in attendance to any item outlined on the meeting agenda.  When none were offered, the Public Comments Period was then closed.

Old Business:  

Item A:  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to approve the recommendation by BALAR Associates, Inc. to award a construction contract to Wicker Construction, Inc. for the replacement of city water lines as part of the Water Distribution System Improvements Project.  This contractor submitted the lowest responsive bid of $2,388,842.05 for this work (Total Base Bid and Alternate No. 2).   All sealed bids for this component of the aforementioned project were opened and read aloud by a representative of BALAR Associates, Inc. on Tuesday, January 26th at 10:00 am C.S.T. at Mansfield City Hall.  The remaining contractors submitting sealed bids included:  Don M. Barron Contractor, Inc. – $2,422,749.79 (Total Base Bid and Alternate No. 2),  Digco Utility Company, L.P. -$3,055,175.00 (Total Base Bid and Alternate No. 2).  All bid bonds were in place.  Passed Unanimously.

Item B:  It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL III to approve the recommendation by BALAR Associates, Inc. to award a construction contract to TGS Contractors, Inc. for the installation of emergency generators for the City as part of the Water Distribution Systems Improvements Project.  This contractor submitted the lowest responsive bid of $191,636.55 for this work.  Bids submitted for this component of the project were opened and read aloud by a representative of BALAR Associates, Inc. on Tuesday, January 26th at 10:00 am. C.S.T. at Mansfield City Hall.  The remaining bidders included:  Valley Electric, L.L.C. -$217,448.00, Yor-Wic Construction Company, Inc. -$219,020.50, Pro-Build Construction, Inc. -$220,638.00, and Hope Contractors of Shreveport, Inc. -$221,542.00.  All bid bonds were in place.  Passed Unanimously.

Item C:  It was MOTIONED by and SECONDED G. B. HALL III to approve the recommendation by BALAR Associates, Inc. to award a construction contract to Thielsch Group, Inc. for the replacement of water meters in the City as part of the Water Distribution System Improvements Project.  This contractor submitted the lowest responsive bid of $767,327.68 for this work.  Bids received for this component of the project were opened and read aloud by a representative of BALAR Associates, Inc. on Tuesday, January 26th at 10:00 am C.S.T. at Mansfield City Hall.  The remaining bidders included:  Vanguard Utility Service, Inc. -$991,827.00, Valentine & Leblanc, L.L.C. -$1,011,699.00, and Digco Utility Construction, L.P. -$1,195,775.00.  All bid bonds were in place.  Passed Unanimously. 

Item D:   It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to approve Change Order No. 3 as submitted by David Lawler Construction, Inc. in the amount of $12,483.42 for the 2008-2009 LCDBG Wastewater Treatment Plant Improvements.  This was an additive change order increasing the contract price to $803,272.42 from $790,789.00.  The contract price was last adjusted to $790,789.00 at the Council’s January 25th meeting.  Passed Unanimously. 

New Business:

Item A:    Mr. Benjamin C. Rauschenbach, one of BALAR Associates’ project engineers, appeared before the Council to offer explanation for Change Orders 2 and 3 as submitted by David Lawler Construction, Inc. for the 2008-09 LCDBG Wastewater Treatment Plant Improvements.  After some prior discussions with City staff, BALAR believed that the Council may have been misinformed as to how these Change Orders would be financed.  The original contract amount awarded for this project was $834,000.00.  To date, there has been three (3) Change Orders prepared for this project.  Change Order No. 1 decreased the construction cost by $46,483.00.  Change Orders 2 and 3 increased the construction cost by $15,755.42.  With the approval of Change Order No. 3, the final construction cost for the project will be $803,272.42.  This price is $28,272.42 above the Louisiana Community Development Block Grant (LCDBG) available funds for construction (AFC) of $775,000.00.  Therefore, the additional costs above the AFC will need to be financed by the City of Mansfield.  It was originally intended for existing electrical components at the treatment plant be used, but these two Change Orders became necessary when BALAR concluded that this would not be feasible.  Certain equipment had to be replaced to ensure the safety and reliability of the Treatment Plant’s functions.  Mr. Rauschenbach further explained that Block Grants typically do not include contingency funds and therefore, unforeseen costs must be satisfied by the owner (the City of Mansfield).  Mayor McCoy stated that a budget amendment would have to be prepared and approved to cover these unanticipated expenses.  Conclusively, as of the date of this meeting, the project is 98% complete. 

Item B:  No other New Business.

During the Comments Period for the Mayor and Council members, Mayor McCoy congratulated those councilmen who were re-elected unopposed for another four-year term and wished well those incumbents who must campaign prior to the upcoming March 27th election. 

With no further business to discuss, the meeting adjourned at 4:47 p.m., by MOTION from ALVIN R. WOODLEY and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk              

( Back to Meeting List )

{January 25}

NOTICE of PUBLIC MEETING

January 25, 2010 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the January 11, 2010 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Approval of Change Order No. 2 as submitted by David Lawler Construction, Inc. for the 2008-2009 LCDBG Wastewater Treatment Plant Improvements Project (BPN 08072)

   2. Any other old business

8. NEW BUSINESS

   1. Approval of the Annual Financial Audit of the DeSoto Parish Sales & Use Tax Commission for fiscal year ended June 30, 2009.

   2. Any other new business.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{January 25, 2010}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

January 25, 2010

The Board of Aldermen met in regular session on Monday, January 25th, in Mansfield City Hall, located at 705 Polk Street.  Mayor McCoy called the meeting to order at 4:30 p.m., after which an Invocation was offered by Alderman G. B. Hall III.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.   Absent:  None.   Press:  None.  Others present:   James “Jim” Ruffin (City’s Public Works Director), Brian M. Phillips (City’s Code Enforcement Officer), Cynthia “Cindy” Williams (City’s Public Relations Officer), Richard Johnson, Jr. (City’s Attorney), and Joe Sampite’ (Louisiana Municipal Assn.).

It was MOTIONED by  JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the January 11, 2010 regular city council meeting and to dispense with the reading.   Passed Unanimously.

The Mayor next opened the floor to hear public comments from those in attendance to any item outlined on the meeting agenda.  When none were offered the Public Comments Period was then closed.

Old Business:  

Item A:  It was MOTIONED by G. B. HALL III and SECONDED by JOSEPH HALL, JR. to approve Change Order No. Two (2) as submitted by contractor David Lawler Construction, Inc. for the 2008-09 LCDBG Wastewater Treatment Plant Improvements Project.  This was an additive Change Order in the amount of $3,272.00 thereby increasing the formerly adjusted contract price of $787,517.00 (adjusted @ 07/13/09 meeting) to $790,789.00. Passed Unanimously.

Item B:    No other Old Business.

New Business:

Item A:    It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the Annual Financial Audit of the DeSoto Parish Sales & Use Tax Commission for fiscal year ended June 30, 2009. 

Item B:   No other New Business

During the Comments Period for the Mayor and Council members, Alderman Mitchell Lewis complimented Public Works Director, Jim Ruffin, on a job well done on recent repairs to certain utilities at Susan and Jane Streets. Aldermen Joseph Hall, Jr., G. B. Hall III and Alvin R. Woodley then informed Mr. Ruffin of other maintenance issues to various city utilities in their respective districts. Mr. Ruffin agreed to inspect each issue as presented by the Council.

With no further business to discuss, the meeting adjourned at 4:42 p.m., by MOTION from JOSEPH HALL, JR. and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk   

( Back to Meeting List ) 

{January 11}

NOTICE of PUBLIC MEETING

January 11, 2010 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the December 14, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Approval of Change Order No. 1 as submitted by Ronald G. Carlson for the Phase 5 Sidewalk Improvements Project (BPN 09029).

   2. Any other old business

8. NEW BUSINESS

   1. Presentation by Ms. LaBetha Casey, Census Recruiting Agent for the 2010 U. S. Census.

   2. Any other new business

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{January 11, 2010}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

January 11, 2010 

The Board of Aldermen met in regular session on Monday, January 11th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall III.  The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.   The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.   Absent:  None.   Press:  Cynthia “Cindy” Williams (The Enterprise)  Others present:  Rev. Roy Jones (City Chaplain), James “Jim” Ruffin (City’s Public Works Director), John Freeman (CLECO Corp.), Paul A. Pratt and Katie McCullin (Chesapeake Energy Corp.), Clay Baskin (Twin Cities Development), LaBetha Casey (U.S. Census Recruiting Agent) and A. J. Williams, Jr. (member of Mansfield Planning & Zoning Commission).

It was MOTIONED by  JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to approve the minutes of the December 14, 2009 regular city council meeting and to dispense with the reading.  The City’s December 28th regular meeting was cancelled since no quorum was present.  Passed Unanimously.

It was MOTIONED by G. B. HALL III. and SECONDED by ALVIN R. WOODLEY to pay current outstanding bills for the current period.  Passed Unanimously.

The Mayor next opened the floor to hear public comments from those in attendance to any item outlined on the meeting agenda.  When none were offered the Public Comments Period was then closed.

Old Business:  

Item A:  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL III to approve Change Order No. One (1) as submitted by contractor Ronald G. Carlson for Phase 5 of the Sidewalk Improvements Project.  This was an additive Change Order in the amount of $1,730.00 thereby increasing the original contract price of $18,840.00 to $20,570.00. Passed Unanimously.

Item B:    It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve and authorize the advertisement of bids for the Wastewater Collection System Extensions/Improvements at the DeSoto Plaza Shopping Plaza.  An advertisement is expected to be published for the first time in the January 18th edition of The Enterprise.  Passed Unanimously.

New Business:

Item A:    A presentation was offered by Chesapeake Energy Corporation representatives Katie McCullin and Paul Pratt, along with Clay Baskin, a representative of Twin Cities Development (one of Chesapeake’s leasing agents).  The representatives were in attendance to present to the Mayor and City Council a framed, miniature version of the billboards that have been placed along several interstate highways.   A photo of the Mayor, City Council and representatives of Chesapeake and Twin Cities was choreographed by The Enterprise’s  editor, Cindy Williams.  The framed art will be placed conspicuously in the lobby area of City Hall.  Mayor McCoy expressed thanks to these companies for underwriting this effort in promotion of Mansfield as a growing city, through the installation of a series of well-placed billboards.

Item B:  A presentation was offered by LaBetha Casey, as a recruiting agent for the 2010 U. S. Census Bureau.  She informed those present that there are part-time positions available with this initiative that should run from January to May 2010.  Some positions will provide enough work to last until late summer.  Available positions include census takers, crew leaders,  crew leader assistants, recruiting assistants and census clerks.  Persons interested in any of the positions would be subject to testing and training.  Tests are administered one to two times per week at all four DeSoto Parish libraries.  The Census Bureau covers all training expenses, offers a salary for the positions available and provides a travel allowance reimbursement. 

During the Comments Period for the Mayor and Council members, Mayor McCoy remarked that the City ended 2009 in a strong, healthy financial position.  With the continued prudent management by the Mayor and City Council of the City’s financial affairs, 2010 should also result with the municipality in sound financial shape.

With no further business to discuss, the meeting adjourned at 5:02 p.m., by MOTION from JOSEPH HALL, JR. and was SECONDED by ALVIN R. WOODLEY.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk