January 14 (Agenda/Meeting Minutes)

January 28 (Agenda/Meeting Minutes)

February 11 (Agenda/Meeting Minutes)

February 25 (Agenda/Meeting Minutes)

March 5 Special (Agenda/Meeting Minutes)

March 10 (Agenda/Meeting Minutes)

March 24 (Agenda/Meeting Minutes)

April 14 (Agenda/Meeting Minutes)

May 12 (Agenda/Meeting Minutes)

June 23 (Agenda/Meeting Minutes)

July 28 (Agenda/Meeting Minutes)

August 11 (Agenda/Meeting Minutes)

September 08 (Agenda/Meeting Minutes)

September 22 (Agenda/Meeting Minutes)

October 13 (Agenda/Meeting Minutes)

November 10(Holiday -Veteran's Day) (Agenda/Meeting Minutes)

November 24 (Agenda/Meeting Minutes)

December 08 (Agenda/Meeting Minutes)

December 22 (Agenda/Meeting Minutes)

Meeting Agendas and Minutes

{January 14}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, January 14, 2008 at 4:30 p.m. at Mansfield City Hall located at 705 Polk Street.

1. Invocation/Pledge of Allegiance

2. Public Comment Period

3. Approval of minutes for the December 27, 2007 Special Meeting.

4. OLD BUSINESS

    

   1. Approval by council to accept the low bid of $795.00 per dry ton for the chemical Caustic Soda Liquid from Harcros Chemicals, Inc. for use at the Toledo Bend Water Treatment Plant.

   2. Approval to authorize advertisement of bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant.  

    

5. NEW BUSINESS

    

   1. Discussion by Rev. Ludd Flanigan concerning the collection of sewerage fees by the City of Mansfield for residents formerly covered by the Eastside Sewer System District.

   2. Approval by council to accept and open bids secured by BALAR Associates, Inc. for the URAF U. S. Hwy. 171 Project and take under advise meeting until the next meeting.

   3. Approval by council to authorize advertisement of bids for a new 2008 Pickup Truck to be purchased and used for community service work.

   4. Mayor’s Comments

   5. Adjournment

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Marvin Jackson, Deputy Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Deputy Clerk

{JANUARY 14, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

JANUARY 14, 2008

The Mayor and Board of Aldermen met in regular session on Monday, January 14th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present; G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.–District B and Alvin R. Woodley-District E.  Mayor McCoy called the meeting to order at 4:31 p.m after which an invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed.

MOTION BY JOSEPH HALL, JR., SECONDED BY J. DUDLEY KEMPER to approve  the minutes of the December 27, 2007 council meeting.  Passed unanimously.

MOTION BY G. B. HALL, III, SECONDED BY J. DUDLEY KEMPER to approve the payment of bills for the month of December 2007.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III., SECONDED BY J. KEMPER to approve acceptance of the bid of  $795.00/dry ton submitted by Harcross Chemicals, Inc. for the chemical Caustic Soda Liquid for use at the Toledo Bend Water Treatment Plant.  No other sealed bids were received on this chemical.  Passed unanimously. 

MOTION BY MITCHELL LEWIS, SECONDED BY JOSEPH HALL, JR. to approve the advertisement of bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant. This chemical is being re-bid.  Sealed bids were requested on it in late November 2007 to be opened at the December 27, 2007 council meeting, but none were received.   Bids received on this chemical will be opened at the February 11, 2008 meeting. Passed unanimously. 

New Business:  Mansfield citizen, Rev. Ludd Flanigan was present at this meeting to inquire about sewerage fees previously collected by the DeSoto Parish Policy Jury for former residents of the Eastside Sewer System District.  These fees are now collected by the City of Mansfield.  Mr. Flanigan inquired about the amount each customer owed before the fees started being collected by the City.  For this information, Mayor McCoy suggested he make contact with the DeSoto Parish Police Jury’s office.  Mr. Flanigan’s inquiry could not be answered at this meeting. It was determined that he would have to consult the Police Jury’s office for the information he was seeking. 

MOTION BY G. B. HALL, III, SECONDED BY MITCHELL LEWIS to approve acceptance of the following bids secured by BALAR Associates, Inc. for the Utility Relocation of Water and Sewer Facilities in connection with the U. S. Hwy. 171 Turn-Lane Project:   C. W. & W. Construction (bid of $679,027.80), JPD Construction, LLC (bid of $664,483.20), Pulley Construction, Inc. (bid of $599,163.04), Wicker Construction, Inc. (bid of $621,775.20).  These bids were received, opened, and taken under advisement until the next regular council meeting.  Passed unanimously.

MOTION BY JOSEPH HALL, JR., SECONDED BY MITCHELL LEWIS to approve the advertisement of bids for a new 2008 Chevrolet Silverado 2500HD Crew Cab Work Truck to be purchased and used for community service work.(bids received to be opened  2/25/08)  

Mayor’s Comments:  None

MOTION BY JOSEPH HALL, JR., SECONDED BY J. DUDLEY KEMPER to adjourn this meeting at 4:48 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{January 28}

PUBLIC  NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, January 28, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the January 14, 2008 meeting.

5. Approval to pay bills for the month of January.  

6. OLD BUSINESS

   1. Acceptance of low bid of $599,163.04 from Pulley Construction, Inc. for the Utility Relocation of Water & Sewer Facilities in connection with the construction of the U. S. Hwy. 171 Turn-Lane Project.

   2. Any other old business

7. NEW BUSINESS

8. Reports from Department Heads

9. Mayor’s Comments

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk

{January 28, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

JANUARY 28, 2008

The Mayor and Board of Aldermen met in regular session on Monday, January 28^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Alvin R. Woodley-District E.  Absent from this session was Joseph Hall, Jr. –District D.  Mayor McCoy called the meeting to order at 4:33 p.m. after which an invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed.

MOTION BY J. DUDLEY KEMPER., SECONDED BY MITCHELL LEWIS to approve the minutes of the January 14, 2008 council meeting.  Passed unanimously.

MOTION BY ALVIN WOODLEY, SECONDED BY MITCHELL LEWIS to approve the payment of bills for the month of January 2008.  Passed unanimously.

Old Business:   MOTION BY J. DUDLEY KEMPER, SECONDED BY MITCHELL LEWIS to accept the low bid of $599,163.04 from Pulley Construction, Inc. for the Utility Relocation of Water & Sewer Facilities in connection with the construction of the U. S. Hwy. 171 4-Lane Project.  Passed unanimously. 

New Business:  None

Reports from Department Heads:  Mayor McCoy opened the floor to accept reports from the department heads that captured all activity for calendar year 2007.  First Police Chief, Don English reported that his department had received a total of 2,628 in 2007 for some type of service.  To date, 162 calls had been received.  Further, he reported that detour signs will be posted when construction of the new state highway gets underway.  Finally, he informed the council that traffic was delayed for approximately 26 minutes on Polk Street when a KCS Railway Company train was stopped today.  One of the train’s main engines malfunctioned. This occurrence was unforeseen and unavoidable.  Next, Public Works Director, Jim Ruffin commented that the appearance of the City will change dramatically when construction of the new state highway is complete.   The new sanitation truck was recently purchased and delivered and was in service for the first time on January 17^th.  An LCDBG grant in the amount of $30,000 for the repair to the drainage system on Claudia and Gibbs Streets was approved. Further, all connectivity to water and sewer systems for the new Wal Mart SuperCenter are in place and ready for the store’s grand opening in early March.  A water system upgrade to a 3” main is slated for Henderson Lane, and finally a valve ruptured at the Toledo Bend Treatment Plant early Saturday morning (01/26/08).  There was no damage to the water main, but the rupture caused a temporary discoloration to the water channeled from that reserve.  The water was discolored, but the safety of the water used for public consumption was not compromised.  Last to report was Fire Chief, Lee Shaver who offered that by the end of 2007 his department had received 916 calls from city residents.  Of that number, 730 were EMS calls, 111 were fire calls, 41 were Motor Vehicle Accidents(MVAs) and 34 were public service calls.  He also reported that in late November 2007, a new fire service truck ($cost = $54,000)  had been ordered and delivery is expected in a few weeks.  A line item appropriation had been received from the Department of the Treasury last year approving this allocation to purchase a new truck and other equipment.  Additionally, all firemen in his department had been measured for new dress uniforms to be worn on special occasions.  Finally, an Honor Guard is being formed comprised of both policemen and firemen (2 policemen and 2 firemen).  This department is also contemplating procuring a tower to be used for training purposes.      

Mayor’s Comments:  None

MOTION BY J. DUDLEY KEMPER, SECONDED BY ALVIN WOODLEY to adjourn this meeting at 4:52 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{February 11}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, February 11, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the January 28, 2008 meeting.

5. Approval to pay current outstanding bills.

6. OLD BUSINESS

1. Approval to accept and open bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant and take under advisement until the next meeting.

2. Any other old business

7. NEW BUSINESS

1. Approval of a resolution authorizing the expenditure of outstanding Series 2001 bond proceeds for the acquisition of real estate adjacent to City Hall.  

2. Any other new business

8. Mayor’s Comments

9. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{February 11, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

FEBRUARY 11, 2008

The Mayor and Board of Aldermen met in regular session on Monday, February 11^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alvin R. Woodley-District E.    Mayor McCoy called the meeting to order at 4:33 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman J. Dudley Kemper.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed. 

MOTION BY JOSEPH HALL, JR., SECONDED BY ALVIN WOODLEY to approve the minutes of the January 28, 2008 council meeting.  Passed unanimously.

MOTION BY ALVIN WOODLEY, SECONDED BY MITCHELL LEWIS to approve the payment of current outstanding bills.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III,  SECONDED BY JOSEPH HALL, JR.  to receive and open bids  for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant and take under advisement until the next meeting.  Passed Unanimously.  No other old business was discussed. 

New Business:  MOTION BY MITCHELL LEWIS, SECONDED BY J. DUDLEY KEMPER to approve the resolution attached to the agenda packages authorizing the expenditure of outstanding Series 2001 bond proceeds for the acquisition of the building and lot adjacent to City Hall. The Mayor is also authorized to execute the necessary documents to fully consummate the acquisition of this real estate at a cost of $75,000 with an additional $10,000 to be expended for necessary improvements and/or other property modifications.

During the Mayor’s Comments, Mayor McCoy asked Public Works Director, Jim Ruffin to elaborate on the upcoming sidewalk improvements to commence later this year. These improvements will represent Phase 4 of this project, and will affect Kings Highway and Lee Street.  Jim and BALAR engineers visited the work site today.  In the City’s financial budget for fiscal year 2008, $25,000.00 was allocated for this project.  Also, the Mayor reported that he, Alderman G. B. Hall, III and Jim May (Exec. Dir. of the Chamber of Commerce) attended the last DeSoto Parish Policy Jury meeting where their jurors agreed to allocate $100,000.00 toward repaving the brick streets on Texas and Adams Streets.  BALAR engineers performed soil and subsurface tests today to determine if the streets can bear the infrastructure enhancements.  In unrelated business, the Mayor announced that another movie will be filmed here beginning, Wednesday February 13^th.  The film crew has scheduled a four to five day shoot during the evening hours at Dr. Jeffrey Evans’ house located at 314 Kings Highway.  The working title for the movie is, “The Midnight Man,” which is being filmed by the company, Drumbeater Productions, LLC.  In other comments offered during this period, Alderman Mitchell Lewis inquired about the DeLitter DeSoto Committee, a volunteer committee organized years ago to help clean up the streets and neighborhoods in the parish.  He asked if they were still active and in existence.  The Mayor responded by saying his office would check to see if this committee is still viable.  Finally,

the Mayor mandated that any resident, within the city limits,  with an abandoned vehicle on his property will be fined beginning February 18^th.  Cindy Williams, editor of the City’s official journal (The Enterprise) was asked to print a brief notice in the next edition of this publication informing citizens of this new policy.  Additionally, the Mayor announced that construction had begun on a new restaurant called, Taco Express.  The new eatery will be situated on the corner of Claudia and Polk Streets next door to Anderson Feed & Seed. 

With no further business to discuss, it was MOTIONED BY J. DUDLEY KEMPER, and SECONDED BY ALVIN WOODLEY to adjourn this meeting at 4:55 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{February 25}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, February 25, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the February 11, 2008 meeting.

5. OLD BUSINESS

1. Approval to accept and open bids for a 2008 Chevrolet Silverado C2500 Heavy Duty Four-Wheel Drive Crew Cab Work Truck and take under advisement until the next meeting.  

2. Approval by council to accept the low bid of $251.50/dry ton from GEO Specialty Chemicals for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Facility.

6.  NEW BUSINESS

1. Adoption by council of Louisiana Compliance Questionnaire in preparation for the 2007 annual financial audit as required by our auditor.

2. Review annual Municipal Water Pollution Prevention Environmental Audit Report and approve the Resolution on page 17 of same.

3. Request city attorney to draft a contract between the City of Mansfield and Building Inspections Plus as building code construction inspectors and authorize the Mayor to execute same.

4. Any other new business

7. Mayor’s Comments

8. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{February 25, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

FEBRUARY 25, 2008

The Mayor and Board of Aldermen met in regular session on Monday, February 25th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Joseph Hall, Jr.-District D.  Absent from this session was Alderman Alvin R. Woodley-District E.    Mayor McCoy called the meeting to order at 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTION BY JOSEPH HALL, JR., SECONDED BY MITCHELL LEWIS to approve the minutes of the February 11, 2008 council meeting.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III,  SECONDED BY JOSEPH HALL, JR.  to receive and open bids for a 2008 Chevrolet Silverado 2500HD 4WD Crew Cab 167” Work Truck.  Only one bid was received on this vehicle from Mansfield Auto World at a bid price of $25,175.20.  The council voted unanimously to accept this bid and to take it under advisement until the next meeting.  Secondly, in old business, it was MOTIONED BY JOSEPH HALL, JR. and SECONDED BY J. DUDLEY KEMPER to accept the bid of $251.50/per dry ton from GEO Specialty Chemicals for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Facility. This company will be notified in writing of the council’s approval and acceptance of their bid price.  Passed unanimously. 

New Business:  It was resolved by MOTION FROM  G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER to adopt the completed Louisiana Compliance Questionnaire attached to the agenda packages as required by our auditor, William E. Weatherford, CPA, L.L.C. in preparation for the 2007 financial audit.  Further, after careful review, it was MOTIONED BY G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER to approve the resolution on page 17 of the Municipal Water Pollution Prevention Environmental Audit Report that was attached to the agenda packages.  Finally in new business, it was MOTIONED BY G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER that our city attorney (Richard Z. Johnson, Jr.) be authorized to draft a contract between the City of Mansfield and Jimmy Sitter of Building Inspections Plus to act as the building official for this municipality.  While under contract, Mr. Sitter would be commissioned to prepare plan reviews and perform inspections on the construction of new commercial and residential building projects as well as remodels, renovations and additions to existing structures.

During the Mayor’s Comments Period,  Mayor McCoy reported that officers from the Louisiana National Guard (Camp Beauregard –Pineville, LA) paid a visit to the city on Friday, February 22nd to peruse the 5-acre tract of unimproved property previously donated to us located near the new Wal-Mart SuperCenter store.  This tract is located along the Northeast side of the city along Highway 509, and is where a recreational park will be situated.  The new park will be designed to benefit the community at large.  The Louisiana Army National  Guard has agreed to assist the City with the infrastructure of the park. This construction project was first discussed with the LA National Guard in the winter of 2003, but to date, no work has been performed. The Adjutant General for Louisiana, Major General Bennett C. Landreneau informed the Mayor that to reactivate this project, a written appeal had to come out of this office requesting such.  On an unrelated matter, Alderman G. B. Hall, III commented that he had received numerous complaints from city residents about the lot on the corner of Polk and Jefferson Streets adjacent to Valentine Pharmacy.  This lot is owned by Bryan Slaughter of Mansfield Cycle World located at the 1200th block of Polk Street.  Presently Mr. Slaughter has on display, new utility tractors and trailers for purchase by interested buyers.  The lot is encircled by a six-foot hurricane fence.  Residents complain that this lot does in no way, compliment the aesthetics of the downtown district.  “The appearance of the lot is ‘cold’ and ‘uninviting’ to visitors of the city and to passers-by”, Alderman Hall said.  Mayor McCoy requested that city attorney Richard Johnson research city ordinances or other similar, legal precedents to ascertain if Mr. Slaughter is in violation of any bylaw or statute or can be compelled to modify the visual appeal of the lot in some way.  Mr. Johnson will report on his findings at the next regular session(3/10/08).  On a more positive note, Alderman G. B. Hall, III reported that he had received compliments from many city residents on the new playground equipment recently installed on the grounds behind the City Hall complex.  Mayor McCoy then announced that more improvements are forthcoming to further enhance the park area.  Plans are to soon construct a pedestrian walkway that will encompass the park and City Hall building.

With no further business to discuss, it was MOTIONED BY G. B. HALL, III and SECONDED BY MITCHELL LEWIS to adjourn this meeting at 4:53 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{March 5}

NOTICE of SPECIAL MEETING

TO:  Board of Aldermen

        City Attorney

        News Media

        General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S. 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Wednesday, March 5, 2008, at 11:30 a.m.

A G E N D A

1. Discuss Relocation of Water and Sewer Facilities on U.S. Hwy. No. 171(LDOTD State Project No. 025-05-0024) and Funding Required to Finance Project.

Honorable Curtis W. McCoy, Mayor

SERVED ON:   __________________________________________________________

SERVED BY:   ___________________________________________

                                    Signature of Mansfield Police Officer

DATE/TIME SERVED:  _______________   __________________

                                                Date                            Time

Esquire

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{March 5, 2008}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

March 5, 2008

In a special meeting called pursuant to the provisions of R.S. 42:7, the Mayor and Board of Aldermen met on Wednesday, March 5th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present; G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alderman Alvin R. Woodley-District E.   Mayor McCoy called the meeting to order at 11:30 a.m. after which an invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   

This special meeting was called to discuss the funding required to relocate city water and sewer facilities on U. S. Highway 171 in connection with LA DOTD State Project No. 025-05-0024.  A recent audit of the City’s financial records by the audit section of DOTD resulted in computations reflecting $410,000.00 in unencumbered funds available for the utility relocation.  However, after brief discussion and careful deliberation, the council determined that these surplus funds need to be earmarked for impending system improvements in the area of public works.  Therefore, it was resolved by MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to dedicate water and sewer surplus funds of $410,000.00 to system improvements including, but not limited to, DEQ (Dept. of Environmental Quality) required improvements at our Wastewater Treatment Facility, and excluding the cost of relocation of utility lines necessary due to the relocation of state highways.  Motion passed unanimously.

With no further business to discuss it was MOTIONED BY G. B. Hall, III, and SECONDED BY J. Dudley Kemper to adjourn the meeting at 11:42 a.m.  Motioned passed unanimously.

Curtis W. McCoy, Mayor

City of Mansfield, Louisiana

I, Marvin R. Jackson, Clerk for the City of Mansfield, do hereby certify that the above constitutes a true and correct copy of the action adopted and resolved by the Mayor and Board of Aldermen of the City of Mansfield in special session on Wednesday, March 5, 2008.

Marvin R. Jackson, Clerk                                                  

City of Mansfield, Louisiana

( Back to Meeting List )

{March 10}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, March 10, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the February 25, 2008 meeting.

5. Approval of minutes for the March 5, 2008 special called meeting.

6. Approval by council to pay current outstanding bills.

7. OLD BUSINESS

1. Approval by council to accept the bid of $25,175.20 on a 2008 Chevy Silverado 2500HD Four-Wheel Drive Crew Cab Work Truck for use as a community service work vehicle.

2. Approval by council to accept the bid of $12,324.00 submitted by Larry Wimbley of Wimbley Construction, LLC for Phase IV Sidewalk Improvements affecting the south side of Kings Highway to Lee Street.

8. NEW BUSINESS

1. Adoption by council of Ordinance No. 1 of 2008 to name a public drive in memory of Mrs. Sandra Phillips.

2. Any other new business

9. Mayor’s Comments

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{March 10, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

March 10, 2008

The Mayor and Board of Aldermen met in regular session on Monday, March 10^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Joseph Hall, Jr.-District D.  Absent from this session was Alderman G. B. Hall, III -District A.    Mayor McCoy called the meeting to order at 4:32 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTIONED by ALVIN WOODLEY, SECONDED by J. DUDLEY KEMPER to approve the minutes of the February 25, 2008 council meeting.  Passed unanimously.

MOTIONED by MITCHELL LEWIS, SECONDED by ALVIN WOODLEY to approve the minutes of the special call meeting on Wednesday, March 5, 2008.  Passed unanimously.

MOTIONED by J. DUDLEY KEMPER, SECONDED by ALVIN WOODLEY to pay current outstanding bills.  Passed unanimously.

Old Business:   MOTIONED by JOSEPH HALL, JR.,  SECONDED by J. DUDLEY KEMPER  to accept the bid of $25,175.20  submitted by Mansfield Auto World on a 2008 Chevrolet Silverado 2500HD 4WD Crew Cab 167” Work Truck to be used as a community service work truck.  This bid from Mansfield Auto World was the only one received for this vehicle.  Passed unanimously.

MOTIONED by ALVIN WOODLEY, SECONDED by MITCHELL LEWIS to accept the bid of $12,324.00  submitted by Wimbley Construction, LLC for Phase IV Sidewalk Improvements affecting the south side of Kings Highway to Lee Street.  Passed unanimously. 

New Business:  MOTIONED by J. DUDLEY KEMPER, SECONDED by JOSEPH HALL, JR. to amend the agenda to discuss inclusion in the states’ 2008-2009 Appropriations Bill (Budget) when their regular legislative session for 2008 commences on March 31^st.  A correspondence from District 7 State Representative Richard Burford, requested submission of a letter and formal resolution from the Mayor’s office and Mansfield Fire Department on funding needs for projects the two entities would like to see implemented.  The letters and resolutions will be presented to the Appropriations Committee via Representative Burford when they meet on March 31^st.   MOTIONED by ALVIN WOODLEY, SECONDED by J. DUDLEY KEMPER to authorize the City of Mansfield to request $45,000 for additional recreational equipment for our City Parks and a request of $46,000 by the Mansfield Fire Department for additional fire equipment upgrades.  Passed unanimously.

MOTIONED by JOSEPH HALL, JR., SECONDED by MITCHELL LEWIS to adopt Ordinance #1 of 2008 to name a public drive in memory of Mrs. Sandra N. Phillips. Specifically, the drive running south from Franklin Street and ending at the north end of the Mansfield City Hall parking lot shall be named Sandra Phillips Lane.  The full ordinance is on file at City Hall. Passed unanimously.

During the Mayor’s Comments Period,  Mayor McCoy had none.

With no further business to discuss, it was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to adjourn this meeting at 4:42 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{March 24}

PUBLIC  NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, March 24, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the March 10, 2008 council meeting.

5. OLD BUSINESS

None

6. NEW BUSINESS

1. Power-Point Presentation by Pastor Reegis Richard (Temple of Knowledge Church International) soliciting donations for the Class Act Community Center

2. Any other new business

7. Mayor’s Comments

8. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk

{March 24, 2008}

City of Mansfield

MINUTES OF PUBLIC MEETING

March 24, 2008

The Mayor and Board of Aldermen met in regular session on Monday, March 24^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D and Alvin R. Woodley –District E.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed.

MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the March 10, 2008 council meeting.  Passed unanimously.

Old Business:   None.

New Business:   A power-point presentation was offered by Pastor Reegis Richard of the Temple of Knowledge International Church of Mansfield regarding an after school enrichment and support program called “C.L.A.S.S.  A.C.T.”  The acronym stands for Creating Leaders for Academic School Success while Acknowledging Community Talent.   Pastor Richard and his staff at the C.L.A.S.S.  A.C.T. Community Center, located at 228 Kyle Porter Road, administer and facilitate this support program fours days a week.  Earlier this year, the program was awarded a $217,000 grant from the LA Dept. of Education good through 2010.  Currently, there are 50 students enrolled in the after school program, which commences daily from 3:30 – 6:00 p.m.  Their annual goal is enrollment of at least 75 students per school session.  An array of services are offered including academic support, mentoring and recreational activities.  The program seeks to target impoverished students who are at risk of education failure.  All grade levels are encouraged to enroll and are eligible for assistance, from pre-K through 12^th grade.  Also offered are workshops for parents on the 2^nd Saturday of each month on computer literacy and debt management. This presentation was made by Pastor Richard to solicit in-kind resources and community involvement for this program.  Presently the community center is struggling with transportation issues.  Alderman Mitchell Lewis expressed thanks to Pastor Richard for implementing this much needed program and Alderman G. B. Hall commented on the importance of these types of enrichment opportunities during a child’s formative years.  Mayor McCoy requested that each of the aldermen pay this community center an on-site visit before the next council meeting to gain a first-hand account of the program in operation.  He also commented that our city attorney (Richard Johnson) will be consulted to explore the possibility of the City of Mansfield offering financial support to this program.  A determination about the type of support this municipality can offer will be discussed by the council in a future meeting.

During the Mayor’s Comments Period,  Mayor McCoy had none. 

With no further business to discuss, it was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL LEWIS to adjourn this meeting at 4:57 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{April 14}

PUBLIC   NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, April 14, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the March 24, 2008 council meeting.

5. Approval by council to pay current outstanding bills.

6. OLD BUSINESS: None

7. NEW BUSINESS

   1. Approval of Change Order No. 1 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements  at Kings Hwy. ($1,484)

   2. Approval of Change Order No. 2  requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Polk/Monroe Streets.($3,600)

   3. Approval of Change Order No. 1 requested by Pulley Construction, Inc. for the Water & Sewer Facilities Relocation Project at U. S. Hwy. No. 171.

   4. Acceptance by council of proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Henderson Street Water Main Improvement Project.

   5. Acceptance by council of proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Claudia/Gibbs Street Drainage Improvement Project.

   6. Acceptance by council of Right of Way and Construction Servitude Conveyance on Hwy. 509 from Marcia Calhoun to the City of Mansfield and authorization for Mayor to execute same. 

   7. Approval by council of Ordinance No. 2 of 2008 adopting the 2008 Operating Budget of Revenue and Expenditures for the City of Mansfield. 

   8. Adoption by council of a proclamation declaring April 2008 as Fair Housing Month at the request of Bobby Jindal, Governor of the State of Louisiana.

   9. Presentation by Trey Bergeret of LAMAR Outdoor Advertising of Shreveport regarding outdoor ad signs.

   10. Presentation by Michelle Smith of the Office of Addictive Disorders regarding the pitfalls of underage drinking.

8. Mayor’s Comments

9. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

(April 14, 2008)

City of Mansfield

MINUTES OF PUBLIC MEETING

April 14, 2008

The Mayor and Board of Aldermen met in regular session on Monday, April 14h, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C and

Alvin R. Woodley –District E.  Absent from the session was Alderman Joseph Hall, Jr. –District D.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Mitchell L. Lewis.   The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the March 24, 2008 council meeting.  Passed unanimously.

Old Business:   None. 

New Business:   

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve a contract change order in the amount of $1,484.00 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Kings Highway.  This amount resulted in an adjusted contract price to $13,808.00 from the original amount of $12, 324.00.  Passed Unanimously. 

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve a contract change order in the amount of $3,600.00 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Polk and Monroe Streets.  The improvement is requested to make the sidewalk at this location ADA compliant.  This amount resulted in an adjusted contract price to $17,408.00 from the new previous adjusted total of $13,808.00.  Passed Unanimously.

MOTION by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve a contract change order in the amount of $28,721.00 requested by Pulley Construction, Inc. for the Relocation of Water and Sewer Facilities at U. S. Highway 171.  This amount resulted in an adjusted contract to $627,884.04 from the original amount of $599,163.04.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to accept the proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Henderson Street Water Main Improvement Project.  The City intends to replace the existing water main on Henderson Street with a new 3” water main, and provide a tie-in of the existing 6” water main to the existing 16” water main on Highway 84 West. The construction costs for this project are estimated at $49,000.00.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to accept the proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Claudia/Gibbs Street Drainage Improvement Project.  The construction costs are being funded by the Louisiana Government Assistance Program (LGAP) and consists of $30,000.00 which has been allocated to the City for construction activities. 

MOTION by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to accept the Right-of-Way and Construction Servitude situated on the North right-of-way line of LA State Highway 509, as conveyed by Marcia Calhoun to the City and authorization for the Mayor to execute same.  The right-of-way and servitude were granted for the purpose of relocating and maintaining an eight (8”) inch water main line located within a twenty foot (20’) wide utility easement owned by the City.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to adopt Ordinance No. 2 of 2008 approving the 2008 Operating Budget of Revenue and Expenditures for the City of Mansfield.  The aforementioned ordinance is more particularly recited as: