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2008 Meeting Agendas and Minutes

{January 12}

NOTICE of PUBLIC MEETING

January 12, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member  Joseph Hall, Jr.

4. Roll Call (by City Clerk)

5. Approval of minutes from the December 22, 2008 regular council meeting and dispense with the reading.

6. Approval of minutes from the December 31, 2008 special council meeting and dispense with the reading.

7. Approval by council of current outstanding bills for this period.

8. Public Comments Period 

9. OLD BUSINESS 

   1. Approval by council authorizing the Mayor to enter into and execute a new one-year water service contract between the City of Mansfield and Water Works District No. 1.

   2. Any other old business

10. NEW BUSINESS

    1. Discussion by Alderman Joseph Hall, Jr. of city sidewalks.

    2. Any other new business

11. Comments from Mayor McCoy and Council Members

12. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{January 12, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

January 12, 2009

The Board of Aldermen met in regular session on Monday, January 12th , in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was led by Alderman Joseph Hall, Jr.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.  Absent:  None

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the December 22, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by JOSEPH HALL, JR. to approve the minutes of the December 31, 2008 special city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to enter into and execute a new water purchase contract  between the City of Mansfield and Water Works District No. 1.  At this meeting, the city council opted for a six (6) month contract in lieu of the usual one-year agreement.  The new contract will retain the 90-day right-to-cancel clause and will be retroactive to January 1, 2009.  The right-to-cancel clause is afforded either party.  Passed Unanimously. 

New Business:

The Mayor opened to floor to Alderman Joseph Hall, Jr. to discuss the repair and replacement of sidewalks at the new Union Spring Baptist Church building that is currently under renovation.  These are the sidewalks on Oak and Washington Streets that border the facility.  Mayor McCoy and the remaining council members were in agreement of this request as long as there were monies allocated in the City’s 2009 Operations Budget to fund such repairs.  Public Works Director, Jim Ruffin, stated that $25,000 is included annually in the budget for the repair to city sidewalks.  It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the expense of repair to the aforementioned sidewalks after such time as the church renovation project is substantially complete.  Passed Unanimously

During the Comments Period for the Mayor and Councilmen, Alderman Alvin R. Woodley commented that certain drainage ditches in his district and in the district of several other councilmen are in need of cleaning to better channel rainwater effluence.  Mayor McCoy requested that each councilman compile a list of drainage passageways they feel may need cleaning and to submit that information to Jim Ruffin for further action.   

With no further business to discuss, the meeting adjourned at 4:52 p.m., by MOTION from JOSEPH HALL, JR. and SECOND by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk    

( Back to Meeting List )

{January 26}

NOTICE of PUBLIC MEETING

January 26, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member  Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the January 12, 2009 regular council meeting and dispense with the reading. 

6. Public Comments Period           

7.  OLD BUSINESS 

   1. Approval by council authorizing the advertisement of bids for the Waste Water Collection System Improvements Project at new Mansfield High School & DeSoto Plaza (BPN 08080) (Bid Opening 02/18/09)

   2. Any other old business       

8. NEW BUSINESS

   1. Approval by council authorizing the advertisement of bids for a new 2009 Chevrolet Silverado C-2500 4WD W/T Crew Cab Pickup Truck (Bid Opening 03/09/09)

   2. Any other new business     

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{January 26, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

January 26, 2009

The Board of Aldermen met in regular session on Monday, January 26th , in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, Mitchell L. Lewis -District C, and Joseph Hall, Jr. –District D.  

Absent:  Alvin R. Woodley –District E. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve the minutes of the January 12, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the advertisement of bids for the Wastewater Collection System Improvements Project at the new Mansfield High School with a bid opening date of February 18th  at 10:00am.  Any sealed bids/proposals received will be opened at Mansfield City Hall on the aforementioned date.  On behalf of the City of Mansfield, BALAR Associates, Inc. has requested that the ‘Advertisement for Bids’ for this project be published in the legal section of The Enterprise on January 22nd, January 29th and February 5th. Passed Unanimously. 

New Business:

It was MOTIONED by MITCHELL L. LEWIS  and SECONDED by JOSEPH HALL, JR. to approve the advertisement of bids for a new 2009 ¾-Ton 4-Wheel Drive Crew Cab Pickup Truck for use as a Community Service Work Truck with a bid opening date of February 23rd at 4:30pm.  Any sealed bids/proposals submitted must be received by 4:00pm on February 23rd,   and will be opened at Mansfield City Hall on the date and time above specified.  The ‘Advertisement for Bids’ will be published in our local journal (The Enterprise) on February 5th, February 12, and February 19th.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, neither the Mayor nor Councilmen offered any.  The period was then closed. 

With no further business to discuss, the meeting adjourned at 4:36 p.m., by MOTION from J. DUDLEY KEMPER and SECOND by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk    

( Back to Meeting List )

{February 9}

NOTICE of PUBLIC MEETING

February 9, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III.

3. Pledge of Allegiance:  Council Member  J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the January 26, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period           

8. OLD BUSINESS     

9. NEW BUSINESS

   1. Approval by council authorizing the Mayor to enter into and execute a Road Dedication & Servitude as granted by Marcia Calhoun to the City of Mansfield for construction of a public road.

   2. Presentation by Kelly Coone, Senior Communications Advisor for Shell Exploration & Production Company.

   3. Any other new business     

10.    Comments from Mayor McCoy and Council Members

11.    Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{February 8, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

February 9, 2009

The Board of Aldermen met in regular session on Monday, February 9th , in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.    Absent:  None 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the minutes of the January 26, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to pay current outstanding bills for this period.   Passed Unanimously. 

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   None

New Business:

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to authorize the Mayor to enter into and execute a Road Dedication and Servitude as granted by Marcia Calhoun to the City of Mansfield for the construction of a public road and city-approved utilities.  The public road specified will be constructed to afford ingress and egress to the Mansfield Recreational City Park currently under development, situated on the north side of LA Highway 509.  This dedication and servitude is irrevocable and forever for the purposes set forth, however it becomes null and void if no construction commences within three (3) years after February 2009.  Passed Unanimously.

A presentation was next offered by Kelly Coone op de Weegh (AKA Kelly Coone), Senior Communications Advisor for Shell Production and Exploration Company. Accompanying Ms. Coone was Mr. Bob Jones, Operations Manager for the Haynesville Shale Project in North Louisiana.  Their purpose here in DeSoto Parish was to become acquainted with landowners, first responders and city and parish government officials.  Ms. Coone informed the Council that Shell entered northwest Louisiana in 2007 to explore for natural gas in the Haynesville Shale.  Shell currently has four drilling rigs operating in DeSoto Parish, with plans to bring 15 to 16 wells to the parish during 2009.  Shell presently has a production office in DeSoto Parish, east of Mansfield.  These operations could also bring job opportunities to residents in the parish.  After Ms. Coone’s presentation, Mayor McCoy and the Council pledged their full support to this effort and officially welcomed Shell into the area. 

During the Comments Period for the Mayor and Councilmen, neither the Mayor nor Councilmen offered any.  The period was then closed. 

With no further business to discuss, the meeting adjourned at 4:47 p.m., by MOTION from MITCHELL L. LEWIS and SECOND by J. DUDLEY KEMPER   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk                                                    

 ( Back to Meeting List )

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{February 23, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

February 23, 2009

The Board of Aldermen met in regular session on Monday, February 23rd , in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Mitchell L. Lewis.  The Pledge of Allegiance was led by Alderman Alvin R. Woodley.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.    Absent:  None 

It was MOTIONED by JOSEPH HALL, JR. J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve the minutes of the February 9, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

A bid opening for the Wastewater Collection System Improvements Project(BPN 08080) occurred on Wednesday, February 18th at 10:00am in the council chambers of Mansfield City Hall.  Present were David Kunz of BALAR Associates, Jim Ruffin, Mickey Lowe of Wicker Construction and the City Clerk.  A total of four (4) sealed bids were received and opened in random order – Wicker Construction, Inc. ($111,280.00),  Pulley Construction, Inc. ($102,665.00), Crocker Construction, L.L.C. ($122,195.50), and David Lawler Construction, Inc. ($69,717.00).   It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the recommendation from BALAR Associates, Inc. to accept the lowest responsive bid of $69,717.00 as submitted by David Lawler Construction, Inc., and authorize the Mayor to enter into and execute a contract for the Wastewater Collection System Improvements Project at the new Mansfield High School.  Also benefiting from these sewer improvements will be residents living on Coach Baldwin Lane and Dewey and Druiehlet Streets.  A construction contract will be awarded to David Lawler Construction, Inc., and BALAR will be instructed to draft contract documents for execution between the City of Mansfield and this contractor.  Passed Unanimously. 

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the receipt of, the opening of and the acceptance of the low bid as submitted for the purchase of a new 2009 ¾-Ton 4WD Crew Cab Work Truck provided it met all specifications.  A total of three (3) sealed bids were received for this vehicle – Jimmy Granger Ford~Mercury ($33,871.00), Mansfield Auto World ($27,105.00), and Chevyland ($26,129.40).  The council voted to accept the lowest responsive bid of $26,129.40 received from Chevyland for purchase of this new work truck.  Passed Unanimously. 

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS  to approve the recommendation by Fire Chief, Lee Shaver, to hire Kenneth Brandon Spears as a full-time firefighter in the Mansfield Fire Department.  Mr. Spears was hired on 9/4/08 and has completed all of his required basic orientation and training classes.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve the recommendation by Police Chief, Don English, to hire James Dale Jones as a full time police officer in the Mansfield Police Department.  Mr. Jones was hired on 11/10/08 and has attained an excellent attendance record.  He has also proven to be able to follow the instructions of his supervisors and conduct himself in a professional manner.  Passed Unanimously. 

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by G. B. HALL, III to approve the recommendation of Public Works Director, Jim Ruffin, to hire Henry Charles Davis full time in the Public Works Department.  Mr. Davis was hired on 11/24/08 and has to date, attained an excellent attendance record.  He has shown a willingness to complete tasks as assigned, and is enthusiastic about performing his job duties.  Passed Unanimously. 

Next on the agenda was a presentation by Mansfield resident, Mrs. Joan Hendrix (1503 Florence Street) to discuss an appeal to the council where all outside burning of trash and debris within the city limits would be prohibited.  Recently, one of Mrs. Hendrix’s neighbors lost their house as a result of a ground fire that was left unattended and got out of control.  Already on record is City Ordinance No. 7 of 2000 that addresses Outside Burning.  Specifically, Article I, Sec.  8-4 states that all outside burning is prohibited with the exception of small piles of grass, leaves and limbs or where the chief of the fire department has permitted or approved a particular burning.  However, Mrs. Hendrix’s plea was to ask the council to consider adoption of an ordinance that would prohibit all outside burning within the city limits, no matter what type of material was being burned.  There have been two fires in her neighborhood within the past two years –each instance resulted in the loss of property.  Mrs. Hendrix resides in Alderman G. B. Hall’s district.  The Mayor and Aldermen agreed to fully review the ordinance already on record and take Mrs. Hendrix’s concerns under advisement.

Next scheduled was a presentation by Nnamdi Thompson of Government Consultants of LA, Inc. to consider employment of this firm as an independent financial advisor for the City of Mansfield.  However, Mr. Thompson failed to appear at this meeting.  Therefore, Mayor McCoy stated that discussion of this matter would be suspended until a later date.

During the Comments Period for the Mayor and Councilmen, neither the Mayor nor Councilmen offered any.  The period was then closed. 

With no further business to discuss, the meeting adjourned at 4:43 p.m., by MOTION from JOSEPH HALL, JR. and SECOND by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{March 9}

NOTICE of PUBLIC MEETING

March 9, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member  G. B. Hall, III

4. Roll Call (by City Clerk)

5. Approval of minutes from the February 23, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period           

8. OLD BUSINESS 

   1. Approve and authorize the Mayor to enter into a Cooperative Endeavor Agreement between the City of Mansfield and DeSoto Parish Police Jury for road construction at Mansfield Recreational Park.

   2. Any other old business        

9. NEW BUSINESS

   1. Approval of recommendation by Police Chief Don English, to hire Jessie Vance Bogan, full time in the Mansfield Police Department.

   2. Approve a resolution authorizing the LA Dept. of Mineral Resources to advertise and lease for mineral rights on all lands owned by the City of Mansfield in a tract containing 5 acres, more or less.

   3. Presentation by Mansfield resident, George B. Apperson, to discuss property condemnation  and demolition at 310 Welsh Street.

   4. Any other new business    

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{March 9,2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

March 9, 2009

The Board of Aldermen met in regular session on Monday, March 9th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.    Absent:  None 

It was MOTIONED by  ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS  to approve the minutes of the February 23, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve the payment of current outstanding bills for this period.  Passed Unanimously. 

The Mayor next opened the floor to hear any public comments from those in attendance.  Mansfield resident, Rev. Roy R. Jones, commended the Mayor and Board of Aldermen on doing a good job of managing the affairs of the City. When no other public comments were offered, the Public Comments Period was then closed.

Old Business: 

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to approve and authorize the Mayor to enter into and execute a Cooperative Endeavor Agreement between the City of Mansfield and the Desoto Parish Police Jury for road construction at the new Mansfield Recreational Park being developed.  This is the city park that will be situated on the North side of the new Wal Mart Super Center on Highway 509.  The Mayor recently attended a Police Jury meeting where he solicited financial support from this body for the construction of an access street to the park.  Passed Unanimously. 

In a matter previously discussed at the February 23rd regular council meeting regarding a plea to the Council to adopt an ordinance prohibiting the burning of any and all materials within the city limits, Alderman G. B. Hall, III requested that the Council consider putting a burn ban in effect. Several neighboring parishes already have burn bans in place.  Mayor McCoy remarked that he would discuss this matter with Fire Chief, Lee Shaver and would reply to the council soon in writing about a suggested course of action.

New Business:

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER  to approve the recommendation of Police Chief Don English, to hire Jessie Vance Bogan  full time in the Mansfield Police Department.  Mrs. Bogan was hired on 11/24/08 and has proven to be a valuable employee to the department and has performed exceptionally well in her current position as Dispatch Supervisor.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve a resolution authorizing the LA Department of Mineral Resources to advertise and lease for mineral rights on all lands owned by the City of Mansfield in a tract containing five (5) acres, more or less.  This is the currently, unimproved five-acre tract donated to the City in November 2007 where the Mansfield Recreational Park will be situated.  Passed Unanimously. 

Next, a presentation was made by Mansfield resident, Mr. George B. Apperson concerning a request to the Council to consider condemnation and demolition of a residential structure at 310 Welsh Street.  The property has been vacant for quite some time and is presently uninhabitable.  This real estate is located in Alderman Kemper’s district.  He asked if the property owner could be contacted to apprise him/her of the property’s current condition and request that the owner either clean the area or acquiesce to it being sealed for ultimate demolition.  In mid 2007, the owner (Diane Morgan) was contacted via phone and certified mail requesting that she clean the property to the satisfaction of the City.  Ms. Morgan orally agreed but never took any action.  A short while ago, Mayor McCoy approached the State Highway Department, who are currently reconstructing U. S. Hwy. 171, about their plans for this property.   It was at first believed that the highway department would demolition the property to make way for the new route of Hwy. 171, but this action may not be a part of the new road design.  Mayor McCoy is still in negotiations with the highway department regarding this matter, and remarked to Mr. Apperson that he would continue his efforts.  If this avenue fails to yield any satisfactory results, more drastic measures will be taken to foster corrective action.  Mr. Apperson will be kept abreast of any progress made in this respect. 

During the Comments Period for the Mayor and Councilmen, Mayor McCoy directed the Council’s attention to the correspondence attached to their agenda packages, prepared by the City’s Code Enforcement Officer, Brian Phillips.  The attachments were copies of letters recently mailed  to city residents urging them to maintain their property in a sanitary condition.  Mayor McCoy asked the aldermen to submit a list of properties to Mr. Phillips in their district that they feel are in an unsanitary state.  Mr. Phillips will then attempt contact with the property owners to request that they maintain their property in a sanitary condition.  In other comments, motorists have voiced numerous complaints about the barricades on Polk Street near the railroad crossing.  This is an area that has been striped by the State Highway Department to change to a two-lane, then open again to a four-lane just beyond the railroad crossing for motorists traveling East on Polk Street. Some motorists unaware that the left lane is abruptly ending, try to merge with traffic in the far right lane, often to the point of nearly colliding with other vehicles.  Chief Don English was asked to make contact with the Department of Transportation and Development (LA DOTD) to apprise them of this dangerous area and ask what measures can be initiated to rectify the situation.  He is expected to report on his efforts at a future council meeting.  With no further comments offered, the period was then closed. 

With no further business to discuss, the meeting adjourned at 5:46 p.m., by MOTION from ALVIN R. WOODLEY and was SECONDED by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk                                                    

( Back to Meeting List )

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{March 27}

NOTICE of SPECIAL MEETING

March 27, 2009 – 4:00 PM

TO:  Board of Aldermen

      City Attorney

      News Media

      General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special City Council Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S.: 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Friday, March 27, 2009, at 4:00 p.m.

A G E N D A

1. Approval to authorize the advertisement of bids for the 2008 LCDBG Wastewater Treatment Facility Improvements Project (BPN .08072)

2. Approval authorizing the Mayor to apply for stimulus funds through the State Revolving Loan Fund Program when notified of availability for eligible projects.

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{March 27, 2009}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

March  27, 2009 

In a special meeting called pursuant to the provisions of R.S.: 42.7, the Mayor and Board of Aldermen met on Friday, March 27th , in Mansfield City Hall located at 705 Polk Street.  The meeting was called to order at 4:00 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  Next, the roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, J. Dudley Kemper –District B, Mitchell L. Lewis -District C, and Alvin R. Woodley -District E.   Absent:  Alderman Joseph Hall, Jr. –District D.

Also present at this assembly was editor of our local journal (The Enterprise) and the city’s Public Works Director, Jim Ruffin.

The Public Comments Period was opened by Mayor McCoy, but no comments were offered.  The period was then closed. 

This special meeting was called to garner the Council’s approval to advertise for bids for the 2008 LCDBG Wastewater Treatment Facility Improvements Project.  In October 2008, a grant in the amount of $812,900 was awarded to the City by the State of Louisiana’s Division of Administration to help subsidize this improvements project.  The City’s construction engineers (BALAR Associates, Inc. in Shreveport) have completed the preliminary and final design of the project.  It is now time to advertise for bids so that a construction contract can be awarded to the lowest bidder.   After a brief discussion, it was MOTIONED by  J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to authorize the advertisement of bids for the Wastewater Treatment Plant Improvements.  With the approval of this issue by the Council, BALAR can now place advertisements in the legal section of The Enterprise to run April 2nd, April 9th and April 16th.   Therefore, any bids received relative to this project will be opened at the Council’s regular 4:30pm meeting on Monday, April 27th.   Passed Unanimously. 

The other item on this special meeting agenda was the discussion of submitting applications for stimulus funds through the State Revolving Fund loan program.  Mayor McCoy requested that the Council designate him as the Official Project Representative for any and all projects that are eligible to receive stimulus funds.  As the City is notified of available funds through the Revolving Fund loan program, the Mayor would like to be able to submit an application without having to wait for council approval to do so.  The deadline for submission of an application does not always correspond with our scheduled Council meetings.  Waiting to act until a regularly scheduled meeting is held, could mean the City would possibly ‘miss out’ on being a potential stimulus funds recipient.  After a brief deliberation, it was MOTIONED by G. G. HALL, III and SECONDED by ALVIN R. WOODLEY to authorize the Mayor to submit applications for stimulus funds as the City is notified of funds availability.  Passed Unanimously.

With no further business to discuss, the meeting adjourned at 4:09 p.m. by MOTION from G. B. HALL, III and SECONDED by ALVIN R. WOODLEY.  Passed Unanimously.

Curtis W. McCoy,  Mayor          

Marvin R. Jackson, Clerk

( Back to Meeting List ) 

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{April 13, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

April 13, 2009

The Board of Aldermen met in regular session on Monday, April 13th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. G. Hall, III.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C, and Alvin R. Woodley –District E.    Absent:  Joseph Hall, Jr., -District D.  Press:  John Blanchard (The Enterprise)

It was MOTIONED by  ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS  to approve the minutes of the March 23, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the March 27, 2009 special city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  None

New Business:

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS  to adopt a Resolution approving the transfer of property municipally known as 805 Polk Street , consisting of a building and all its contents, all improvements, all equipment and all other appurtenances attached thereto, unto Leon Hunt, LLC (d/b/a Hunt Broadcasting) pursuant to an Act of Lease with an Option to Purchase. (full copy of resolution on file at City Hall)  Passed Unanimously.

It was motioned by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to adopt a Resolution authorizing the Mayor  to enter into and execute a Cooperative Endeavor Agreement between the City of Mansfield and the Department of Public Safety (Office of the State Fire Marshal) to receive an appropriation for the purchase of firefighting equipment and related apparatus for the Mansfield Fire Department.  The Mayor will be designated as the official authorized to enter into any and all contractual obligations as outlined in the Agreement on behalf of the City. (full copy of resolution on file at City Hall)  Passed Unanimously. 

It was MOTIONED by J. DUDLEY KEMPER  and SECONDED by MITCHELL L. LEWIS to adopt a Fair Housing Proclamation declaring April 2009 as Fair Housing Month in the City of Mansfield at the request of LA State Governor, Bobby Jindal.  April 15, 2009 marks the 41st milestone of the National Fair Housing Law of 1968 that prohibits discrimination in housing and declares a national policy to provide, within constitutional limits, for fair housing in the United States.  Passed Unanimously.   

Next, was a presentation offered by Mr. Jim May, Executive Director of the DeSoto Parish Chamber of Commerce, concerning a solicit for support of House Bill #110/Senate Bill #26.  This bill seeks to promote clean transportation fueled by Compressed Natural Gas (CNG).  Additionally, this legislation, if passed, will enhance income tax credits and incentives to both individuals and corporate entities for the cost of qualified clean burning motor vehicle fuel property as it relates to the conversion of a motor vehicle to CNG; the installation of fueling equipment to service the CNG; and the purchase of a manufactured equipped CNG motor vehicle.  Later this month the Chamber of Commerce plans to adopt a resolution in support of this legislation and urges the Mansfield City Council to do the same.  Once adopted, these resolutions should be forwarded to Governor Jindal’s office and to both federal and state legislators.  It was MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to take the information shared by Mr. May under advisement.  Passed Unanimously.

Following Mr. May’s presentation, another presentation was offered by Pastor Reegis Richard of the Temple of Knowledge Church International requesting to partner with the City to help develop summer recreational activities for the youth in the parish as a deterrent to juvenile crime.  Pastor Richard asked for support by any initiative, be it financial or in-kind.  He has applied for several state grants to help fund the facilitation of a summer feeding program and summer tutoring program for his C.L.A.S.S.  A.C.T. program (Creating Leaders for Academic School Success while Acknowledging Community Talent).   Mayor McCoy also suggested that Pastor Richard consider presenting his ideas to the DeSoto Parish Policy Jury.  They too may be in a position to offer some type of support.  Alderman G. B. Hall then commented that it will take the collective efforts of many entities to help Pastor Richard see his vision come to fruition.  It was MOTIONED by G. B. HALL,

III and SECONDED by MITCHELL L. LEWIS to take the information disseminated by Pastor Richard under advisement.  Passed Unanimously.

Finally, a presentation was next offered by Mrs. Betty Carter of Upward Bound  Ministries, Inc. of Mansfield requesting the financial support of this municipality as they develop programs in the areas of tutoring, sports and recreation.  Specifically, Mrs. Carter asked the council to consider including this program in the City’s annual operating budget.  Mayor McCoy remarked that the City’s legal counsel would have to be consulted to ascertain if such support could be granted.  This organization is now based out of the old We Care of Mansfield Day Care Center.  Mrs. Carter is owner and director of the new day care center of the same name situated only a few hundred yards from the old building.  It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to take this request under advisement. Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 5:11 p.m., by MOTION from MITCHELL L. LEWIS and was SECONDED by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk   

{April 27}

NOTICE of PUBLIC MEETING

April 27, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member Joseph Hall, Jr.

4. Roll Call (by City Clerk)

5. Approval of minutes from the April 13, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS 

8. NEW BUSINESS

   1. Presentation by Mrs. Carolyn Huckabay and Mr. Reimer Calhoun, Jr.

   2. Approval of recommendation by Public Works Director Jim Ruffin, to hire Justin C. Smith full time in the Public Works Department.

   3. Approval by council authorizing the advertisement of bids for a new 2009 1-Ton Bucket Truck for use in the Public Works Department. (Bid Opening 6/8/09)

   4. Approval by council to receive and open bids for the LCDBG Wastewater Treatment Plant Improvements Project and take under advisement (BPN .08072)

   5. Adoption of a Resolution approving the 2008-09 Revised and the 2009-10 DeSoto Parish Sales and Use Tax Commission Budget.

   6. Adoption of a Resolution employing Government Consultants of LA as an independent financial advisor to the City of Mansfield.

   7. Adoption of a Resolution in support of increased use of Compressed Natural Gas (CNG) as transportation fuel (House Bill No. 110/Senate Bill 26)   

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{April 27, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

April 27, 2009

The Board of Aldermen met in regular session on Monday, April 27th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C, Joseph Hall, Jr., -District D and Alvin R. Woodley –District E.    Absent:  G. B. Hall, III –District A.  Press:  Cindy Williams (The Enterprise) and Vicki Welborn (The Times)

City Attorney, Richard Johnson, Jr., was also present.

It was MOTIONED by  ALVIN R. WOODLEY and SECONDED by MITCHELL LEWIS  to approve the minutes of the April 13, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  The only comment was an acknowledgement by Mayor McCoy that the former Mayor of the City of Natchitoches, Joseph Michael “Joe” Sampite,’ was in attendance at this meeting. The Council and Mayor McCoy welcomed him then proceeded with the agenda business.  When no other public comments were offered, the Public Comments Period was then closed.

Old Business:  None

New Business:

A presentation was made by Reimer Calhoun, Jr. and Mrs. Carolyn Huckabay, introducing herself as a member of the local Friends of the Mansfield Female College Museum board.  The affairs of the Museum are governed by both a state and local board.  The Female College was originally built in the early 1850’s and was donated in 2002 by the Calhoun family to the State of Louisiana to be operated as a Museum under the Louisiana Secretary of State.  On the site where the Museum is situated is also an unrestored Lyceum Building.  Mrs. Huckabay was present to try and garner support for the renovation efforts already underway at the museum from the City Council and DeSoto Parish residents.  She reported that roughly three to four million dollars is needed to fully restore the old Lyceum Building and continue restoration of the Museum.  The restored Lyceum would give the townspeople a venue to host large social functions, live theater and concert productions and other such similar events, where presently such a venue is not available.  Mayor McCoy and Council remarked that they are in full support of the efforts of this local board to restore the Lyceum.  Further, Mayor McCoy requested the City’s attorney to draft a Cooperative Endeavor Agreement between the City and the local board of the Mansfield Female College Museum.  The agreement will provide an annual donation of $1,000 for the next five (5) years for the restoration of the Lyceum.  It was MOTIONED by MITCHELL LEWIS and SECONDED by J. DUDLEY KEMPER to authorize the mayor to enter into and execute the agreement, at a future council meeting, once drafted.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve the recommendation of Public Works Director, Jim Ruffin, to hire Justin Colby Smith full time in the Public Works Department.  Mr. Smith has been employed with the City since January 14, 2009.   He has successfully completed his probationary period and has demonstrated the capability and willingness to complete tasks as assigned. Passed Unanimously. 

It was MOTIONED by MITCHELL LEWIS and SECONDED by JOSEPH HALL, JR. to authorize the advertisement of bids for a new 2009 1-Ton Single-Cab Bucket Truck for use in the Public Works Department.  A legal ad will be published on May 7th, 14th and 21st and the bids received opened at the June 8th council meeting.  Passed Unanimously. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve the receipt and opening of bids for the 2008 LCDBG Wastewater Treatment Facility Improvements and to take the bids under advisement.  Benjamin Rauschenbach of BALAR Associates, Inc. was present to open the bids received, in the order reflected on the bid tabulation sheet provided by BALAR.  The bids received were as follows:

Two other contractors (Taylor Dozer & Backhoe, L.L.C. and TGS Contractors, Inc.) were provided specifications for this project, but did not submit a bid package.  The bids received were taken under advisement and BALAR will prepare a formal written recommendation to accept the low bid and provide same to the City within a few weeks. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to adopt a Resolution approving the 2008-2009 revised and the 2009-2010 DeSoto Parish Sales and Use Tax Commission budget. Two other tax collecting entities, the DeSoto Parish School Board and the DeSoto Parish Police Jury will have to also formally adopt this Resolution and approve the budget.  After all bodies have fully executed the Resolution a copy will be provided to the City for retention in our files. Passed Unanimously.  (full copy of Resolution on file at City Hall). 

It was MOTIONED by MITCHELL LEWIS and SECONDED by J. DUDLEY KEMPER to adopt a Resolution employing Government Consultants of Louisiana as an independent financial advisor to the City of Mansfield. Government Consultants will analyze and make recommendations with respect to financing improvements to the City’s overall debt structure and provide counsel to this Governing Authority for other related matters.  Passed Unanimously.  (full copy of Resolution on file at City Hall)

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to adopt a Resolution in support of the increased use of Compressed Natural Gas (CNG) as transportation fuel (House Bill No. 110/Senate Bill No. 26).  CNG is a fuel source that is clean, abundant, affordable and American with large domestic reserves located in the Haynesville Shale in Louisiana.  Also, CNG costs, on average, over one-third less than conventional gasoline at the pump, making it the most economic alternative fuel available today.  Passed Unanimously. (full copy of Resolution on file at City Hall)

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 5:18 p.m., by MOTION from ALVIN R. WOODLEY and was SECONDED by JOSEPH HALL, JR. Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk                

 ( Back to Meeting List )

{May 11}

NOTICE of PUBLIC MEETING

May 11, 2009 – 4:30 PM 

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member  Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the April 27, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS 

   1. Council action on request from C.L.A.S.S.  A.C.T. organization

   2. Council action on request from Upward Bound Ministries, LLC

9. NEW BUSINESS

   1. Presentation by Rev. Ken Norton as spokesman for the Citizens for a Better Mansfield organization soliciting support for the 26th Annual National Night Out event.

   2. Approval of recommendation by BALAR Associates, Inc. to accept the low bid as submitted and authorize the Mayor to enter contract for the Relocation of Water & Sewer Facilities at Division Street (Bids Opened 5/11/09- 10:00am)(BPN 06058.01)

   3. Discussion by Herman Collins, Sr. of employment with the City of Mansfield.

   4. Approval by council authorizing the Mayor to enter into and execute a Utility Relocation Agreement between the City and DOTD for funding of Division St. Utilities Relocation (LTM  464-00)

   5. Approval of Change Order No. 1 as requested by David Lawler Construction, Inc. for the Wastewater System Collection Improvements Project @ Coach Baldwin Lane (BPN .08080)

   6. Discuss request of Ms. Bobby McCraw to abandon and close an alley in Kings Highway Heights Addition

   7. Recommendation by Mansfield Police Chief Don R. English

10.     Comments from Mayor McCoy and Council Members

11.    Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{May 11, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

May 11, 2009 

The Board of Aldermen met in regular session on Monday, May 11th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C, and Joseph Hall, Jr. –District D.    Absent:  Alvin R. Woodley, -District E.  Press:  Cynthia “Cindy” Williams (The Enterprise)

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the April 27, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:

Council action was required on a request made at the City’s April 13th regular meeting by Pastor Reegis Richard (Temple of Knowledge Church International) of the C.L.A.S.S.  A.C.T. organization.  His request at that meeting was to partner with the City to help develop recreational activities for area youth and teens during the summer months as a deterrent to juvenile crime.  The Mayor and members of the council remarked that the City has several recreational projects in the works targeted at youth and young adults that they would like completed before agreeing to collaborate with other organizations.  The same response would be communicated to Mrs. Betty Carter of Upward Bound Ministries, Inc. of Mansfield.  She could not be present at this meeting, but had solicited similar support from the council at their April 13th meeting.   She presented ideas at that meeting with regard to organizing summer recreational activities for the City’s youth, and had requested that her organization be allocated funds annually in the City’s Annual Budget of Revenue and Expenditures.

New Business:

A presentation was made by Rev. Kenneth Norton (pastor of 1st UMC –Mansfield) on behalf of the Citizens for a Better Mansfield soliciting support for the 26th Annual National Night Out initiative.  This crime and drug prevention event is scheduled to be held nationally on August 4th this year.  Last year Rev. Norton reported that three (3) block parties were hosted.  On Thursday, May 14th  at 5:00 p.m., a planning session is scheduled to be held at 1st UMC to suggest ideas on how to organize a successful block party.  This year’s theme is “Give Crime and Drugs a Going Away Party.”  Rev. Norton proposed that each City Aldermen host a party in their own respective district, and have the Mansfield Fire and Police Departments represented at each assembly.  Mayor McCoy requested that each Alderman be responsible for organizing a party in his own district, and offered the assistance of the staff at City Hall with party preparations. 

It was motioned by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the recommendation by BALAR Associates, Inc. to accept the lowest responsive bid of $14,182.25 as submitted by TGS Contractors, Inc. and authorize the Mayor to enter into and execute a construction contract for the relocation of Water and Sewer Facilities at Division Street.  The only other bid received on this project was submitted by Crocker Construction, LLC in the amount of $15,772.50.  Passed Unanimously. 

Next on the agenda, Mansfield Police Officer, Sergeant Herman Collins, Sr. was allowed the opportunity to state his case to council members with regard to a recent 30-day suspension that commenced on April 3rd.   Sgt. Collins was placed on suspension for holding a mandatory meeting with patrol officers without notifying his immediate supervisor before calling the meeting, failing to follow the proper chain of command, and for allegedly making derogatory remarks about Police Chief Don English and Captain Gary Hobbs – in front of a fellow officer.  Sgt. Collins denied making the derogatory remarks about Chief English and Captain Hobbs and followed by reminding the council of the number of tickets (1,000) he has written during his tenure with the Police Department.  He concluded by remarking that he loved his job and did not believe he should be terminated.  After Sgt. Collins presented his account of the events that led to his suspension from the department, he was asked to take his seat and await the decision of the council later in the meeting.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L.LEWIS to authorize the Mayor to enter into and execute a Utility Relocation Agreement between the City of Mansfield and the LA Department of Transportation and Development for the funding of the Utilities Relocation at Division Street.  This project will be 100% state funded by the LA DOTD in the amount of $20,468.00 ($14,182.25 –Construction + $6,285.00 –Engineering).  Passed Unanimously.

The next item on the agenda was the approval of Change Order No. 1 as requested by David Lawler Construction, Inc. for the Wastewater System Collection Improvements Project at Coach Baldwin lane, but was deleted since the change order was not ready for deliberation by the council at this meeting. 

Also tabled was the discussion of a request by Ms. Bobby McCraw to abandon and close an  alley in the Kings Highway Heights Addition.  Ms. McCraw was not in attendance at this meeting and Mayor McCoy preferred that residents making these types of requests be in attendance to address the Council. 

Finally in new business, some further discussion regarding Sgt. Collins’ suspension ensued among the council members, after which it was the recommendation of Chief Don English to terminate Sgt. Collins’ employment with the Mansfield Police Department.  Alderman Joseph Hall took exception to a recommendation of suspension by Chief English remarking that he was surprised to hear that this degree of action was now necessary, after receiving several calls complimenting the officer on his work.   Mayor McCoy remarked that he was fully aware of the incidents that led to Sgt. Collins’ suspension and asked the council to uphold Chief English’s recommendation.  Mayor McCoy then called for a vote from the council on this issue.  City Clerk, Marvin Jackson, recorded these oral votes:  Yeas:  Mitchell Lewis, G. B. Hall, III and J. Dudley Kemper.   Nays:  Joseph Hall, Jr.  In a three to one vote, Sgt. Collins was released of his duties.  It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve Chief English’s recommendation of termination of this officer. 

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 4:57 p.m., by MOTION from G. B. HALL, III and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk  

( Back to Meeting List )               

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{June 8, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

June 8, 2009

The Board of Aldermen met in regular session on Monday, June 8^th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr., -District D and Alvin R. Woodley –District E.    Absent:  None.  Press:  Cynthia “Cindy” Williams (The Enterprise).

It was MOTIONED by  JOSEPH HALL, JR. and SECONDED by MITCHELL LEWIS  to approve the minutes of the May 11, 2009 regular city council meeting and to dispense with the reading.  No council meeting was held on May 25^th due to the observance of Memorial Day.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:

Only two bids were received and approved for opening by the council for a new 2009 1-Ton, 2WD, Single-Cab Pickup Truck with Bucket.  This truck would be used in the Public Works Department if purchased  The bids are recited as follows:  Stamm Manufacturing (Fort Pierce, FL) with a bid amount of $53,630.00 and Hixson Autoplex (Alexandria, LA) with a bid amount of $54,457.00.  Both bids submitted were for an insulated bucket and with a truck equipped with a diesel engine.  It was also noted that both of the bids submitted exceeded the amount allocated in our 2009 Annual Budget of Revenue and Expenditures for this equipment   Therefore it was MOTIONED by  G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to take these bids under advisement.  A recommendation will be offered by Public Works Director, Jim Ruffin, at a future meeting.  Passed Unanimously. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve the recommendation from BALAR Associates, Inc. to accept the lowest responsive Base Bid as submitted by David Lawler Construction, Inc. in the amount of $793,000 with an Additive Alternate No. 1 in the amount of $41,000 and authorize the Mayor to enter into and execute a contract for the 2008 LCDBG Wastewater Treatment Plant Improvements Project.  A grant was awarded to the City in late October 2008 to fund this project in the amount of $812,900.  Of that amount $775,000 is available for construction.  However, with tax exempt opportunities available to the City, BALAR determined that the construction costs could be reduced by eliminating taxes paid on the equipment.  Based on a sales tax of 8%, the total reduction in construction costs totaled $46,483.00.  Therefore, the total project cost, including Additive Alternate No. 1 would be $787,517.00.  This amount is $12,517.00 above the available funds for construction (AFC). Mayor McCoy remarked that it would be necessary to amend the budget to allow for this added expense.  Thus, based on the above referenced tax reductions, the Council voted unanimously to award a construction contract to David Lawler Construction, Inc. 

New Business:

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve a resolution setting the following millage rates and hereby levying them on the 2009 Tax Assessment Roll on all property subject to taxation by the City of Mansfield:  General Alimony  = 8.150 mills and General Expenses = 8.460 mills.  Passed Unanimously. (full copy of resolution on file at City Hall).

It was MOTIONED by ALVIN R WOODLEY and SECONDED by G. B. HALL, III to approve the recommendation by Police Chief, Don English, to hire Mary V. Bailey full time in the Mansfield Police Department. Ms. Bailey has been employed with the Police Department since January 12, 2009.  She has attained an excellent attendance record, follows the instructions of her supervisors and has demonstrated an ability to interact with the public.  She is professional, courteous and has to date proven to be a valuable member of this Department’s team.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve the request of Mrs. Bobbie McCraw to abandon and close an alley in the Kings Highway Heights Addition.  Mrs. McCraw is the owner of property located at the intersection of Kings Highway and Lawrence Street described as Lots 88, 89, 90, 91, 92 and 93of Kings Highway Heights Addition.  A fifteen (15) foot alley runs between lots 89 to 92 and lot 94.  Abandoning and closing this alley would cause the alley property to be evenly divided between Mrs. McCraw and the property owner of lot 94.  Passed Unanimously. 

At the Council’s first meeting in June of each year, it is mandated by the LA Secretary of State that this body select a newspaper as official journal for this municipality for a term of one year.(Pursuant to R.S. 43:141).  It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to select The Enterprise as the Official Municipal Journal for the City of Mansfield for a period of one year.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by J. DUDLEY KEMPER to authorize the Mayor to enter into and execute the Annual Maintenance Agreement for Mowing and Litter Pickup between the City of Mansfield and the Louisiana Department of Transportation and Development (LA DOTD) for fiscal year ending June 30, 2010.  Passed Unanimously. 

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the adoption of a resolution authorizing the Louisiana Department of Mineral Resources to advertise for bids and lease for mineral rights on all lands owned by the City of Mansfield in a tract containing five (5) acres, more or less. Passed Unanimously (full copy of resolution on file at City Hall). 

It was MOTIONED by  J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to adopt Ordinance No. 1 of 2009 which prohibits against livestock being stabled or housed within the corporate city limits of the City of Mansfield on less than three (3) acre lots and to provide for related matters.  It should be noted that the Council did request an amendment to the ordinance in Section 1-A.  The last phrase of Section 1-A should be amended to read “…a minimum of three (3) acre lots.”  The Board of Aldermen voted unanimously to approve this ordinance with the above corrected noted.  The full ordinance is recited as follows: 

ORDINANCE NO. 1 of 2009

TO ADD SECTION 14-152 ENTITLED “PROHIBITION AGAINST LIVESTOCK STABLED OR HOUSED WITHIN THE CORPORATE LIMITS OF THE TOWN OF MANSFIELD ON LESS THAN THREE (3) ACRE LOTS AND TO PROVIDE FOR RELATED MATTERS

BE IT ORDAINED, by the Mayor and Alderman of the City of Mansfield, Louisiana, Section 14 -152 of Chapter 14 of the Code of Ordinances of the City of Mansfield, Louisiana, it is hereby enacted to read as follows:

SECTION 1.

BE IT ORDAINED by the Mayor and City Council of the City of Mansfield, Louisiana, that it shall be unlawful for any livestock, including but not limited to horses, mules, cattle, sheep, goats and pigs be stabled within the corporate limits of the City of Mansfield on less than three (3) acre lots.

1. It shall be unlawful for any person to keep, possess or maintain any livestock unit on any parcel of land unless such parcel of land shall have a minimum of three (3) acre lots.

2. No livestock shall cause a nuisance to any resident in the City of Mansfield.

SECTION II.

It is further ordained that no one shall ride horses within the city of Mansfield after dark.

SECTION 111.

BE IT FURTHER ORDAINED that anyone found in violation of the provisions of this ordinance, upon conviction, be deemed guilty of a misdemeanor and may be fined as follows:

1. First offense-Warning citation.

2. Second offense-$250.00.

3. Third offense-$500.00.

CERTIFICATE

I, Marvin Jackson, Clerk for the City of Mansfield, Louisiana hereby certifies that the above constitutes a true and accurate copy of an Ordinance which, upon MOTION OF Alderman J. Dudley Kemper, SECONDED by Alderman G. B. Hall, III, was adopted by the following Yea and Nay votes:

YEAS:   5      NAYS:   0        ABSENT:   0        ABSTAIN:   0

And the same was declared by the Mayor on this 8^th day of June, 2009.

Marvin Jackson, City Clerk

Curtis W. McCoy, Mayor

It was MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to approve an Act of Exchange as offered to the City by Maurice Reimer Calhoun, Jr. and Marcia Calhoun on a certain parcel of land containing five (5) acres of land, more or less. This parcel will be used to situate a recreational park on for use by all parish residents and visitors to the City.  The new City Park is under development out near the Wal Mart SuperCenter off of Highway 509.  Passed Unanimously. (full copy of Act of Exchange on file at City Hall).

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the recommendation made by the Mansfield Planning and Zoning Commission to grant the request of Mr. James Barber to place a mobile home at 171 Church Street.   Mr. Barber made his initial request at the May 20^th meeting of the Zoning Commission.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 4:55 p.m., by MOTION from JOSEPH HALL, JR. and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor      

Marvin R. Jackson, City Clerk  

( Back to Meeting List )  

{June 22}

NOTICE of PUBLIC MEETING

June 22, 2009 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Mitchell L. Lewis

3. Pledge of Allegiance:  Council Member  Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the June 8, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Adoption by council of Ordinance No. 2 of 2009 to amend and repeal Ordinance No. 1 of 2009

   2. Adoption of Ordinance No. 3 of 2009 abandoning an alley in Kings Highway Heights Addition. 

8. NEW BUSINESS

   1. Approval of recommendation by Police Chief Don English, to hire Billy D. Locke, full time in the Mansfield Police Department.   

   2. Approval authorizing the Mayor to enter into and execute the Annual Signal Maintenance Agreement between the City of Mansfield and the LA DOTD for fiscal year ending June 30, 2010. 

   3. Approval of Change Order No. 1 as requested by TGS Contractors, Inc. for the Relocation of Water & Sewer Facilities at Division Street (BPN 06058.01)

   4. Approval by council authorizing the Mayor to enter into and execute an agreement between the City of Mansfield and BALAR Associates, Inc. for professional services to construct Wastewater Collection System Improvements using LDEQ  “Stimulus” Funds (BPN 09040.00)

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{June 22, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

June 22, 2009

The Board of Aldermen met in regular session on Monday, June 22nd, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Mitchell L. Lewis.  The Pledge of Allegiance was led by Alderman Alvin R. Woodley.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr., -District D and Alvin R. Woodley –District E.    Absent:  None.  Press:  Cynthia “Cindy” Williams (The Enterprise). Others present:  Chief of Police –Don R. English, City Attorney –Richard Z. Johnson, Jr., City Chaplain –Roy Jones, Jr., John L. Freeman –CLECO Corporation, Billy D. Locke – Mansfield Police Patrolman and Gwendolyn S. Jones –Administrative Assistant to the Mayor.

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to approve the minutes of the June 8, 2009 regular city council meeting and to dispense with the reading. Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business: 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to adopt Ordinance No. 2 of 2009 and repeal Ordinance No. 1 of 2009.  Ordinance No. 1 of 2009 was adopted by the council at their June 8th meeting.  This is an ordinance that prohibits against the stabling and housing of livestock within the corporate limits of the City of Mansfield on less than a three (3) acre parcel.   The fines recited in the ordinance for violations to it were not in accordance with Louisiana municipal law and therefore Ordinance No. 1 had to be amended and repealed to correct the fine schedule.  Also, the language regarding how a three-acre parcel is defined had to be clarified, as well as the fact that each day the ordinance is violated constitutes a separate offense.  Finally, Ordinance No. 2 stipulates how many units of livestock can be maintained on a three-acre parcel.  Ordinance No. 2 of 2009 is fully recited below: 

CITY OF MANSFIELD

ORDINANCE NO.   2   OF 2009 

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, State of Louisiana, in regular session convened:

SECTION I.

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, Louisiana, that it shall be unlawful to house or stable any livestock, including but not limited to horses, mules, cattle, sheep, goats, and pigs, within the corporate limits of the City of Mansfield on less than a three (3) acre parcel.

1. It shall be unlawful for any person to keep, possess, or maintain any livestock unit on any parcel of land unless such parcel of land shall contain a minimum of three (3) acres.

2. The three (3) acre parcel shall be completely enclosed by fencing.

3. It shall be unlawful to keep, possess, or maintain more than a maximum of two (2) units of livestock on any such three (3) acre parcel.

4. No livestock shall cause a nuisance to any resident in the City of Mansfield.

5. It is further ordained that no one shall ride horses within the City of Mansfield after dark.     

SECTION II.

Whosoever shall violate the provisions of this ordinance shall be guilty of a misdemeanor and subject to a fine of up to One Hundred Fifty and No/100 Dollars ($150.00), or thirty (30) days in jail, or both.  Each separate day that said violation is in existence shall constitute a separate offense.

1. First Offense – Warning citation

2. Second Offense - $100.00 fine

3. Third Offense - $150.00 fine

SECTION III.

Ordinance No. 1 of 2009, and all ordinances or parts of ordinances in conflict herewith, are hereby repealed.

 UPON MOTION duly made by Alderman J. Dudley Kemper, seconded by Alderman Alvin R. Woodley, the above and foregoing ordinance was adopted on this the 22nd day of June, 2009, with the votes as follows:

AYES: 5 NAYS:0  ABSENT: 0 ABSTAIN:0

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to adopt Ordinance No. 3 of 2009 which is an ordinance abandoning an alley in Kings Highway Heights Addition No. 2.  This request was originally made by Mrs. Bobbie McCraw at a previous council meeting.  Her request was published three times in our local official journal (The Enterprise) prior to adoption of this ordinance.  The full ordinance is recited below:

ORDINANCE NO. 3 OF 2009

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, Louisiana, in regular session convened:

SECTION 1.

The following described portion of the alley located in Kings Highway Heights Addition No. 2 has never been used for public purposes and is declared to be no longer needed for public purposes and is hereby closed and abandoned:

The fifteen-foot wide alley located between Lot 94 and Lots 89, 90, 91 and 92.

SECTION 2.

All ordinances or parts of ordinances in conflict herewith are hereby repealed.

Upon motion of Alderman J. Dudley Kemper, seconded by Alderman G. B. Hall, III, the above and foregoing Ordinance was adopted on this the 8th day of June, 2009, with the votes as follows:

AYES: 5  NAYS:  0  ABSENT: 0 ABSTAIN: 0

New Business:

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve the recommendation of Police Chief Don English to hire Billy D. Locke full time in the Mansfield Police Department.  Mr. Locke’s original hire date was January 28, 2009.  Since his tenure with the Police Department, Mr. Locke has maintained an excellent attendance record, and has shown a willingness to follow the instructions of his superiors.  Finally, he has demonstrated an ability to interact effectively with the public with tact and professionalism.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER AND SECONDED by G. B. HALL, III to authorize the Mayor to enter into and execute the Annual Signal Maintenance Agreement between the City of Mansfield and the Louisiana Department of Transportation and Development (LA DOTD) for fiscal year ending June 30, 2010.  To date, a total of eleven (11) traffic signals are under contract

for which the LA DOTD will reimburse the City on a semi-annual basis for maintenance costs at a rate of $800.00 per signal/per year.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve Change Order No. 1  as submitted by TGS Contractors, Inc. for the Relocation of Water and Sewer Facilities at Division Street.  This was a deductive change order which reduced the original total contract price of $14,182.25 down to $12,432.25.  During their performance of improvements at the work site, the contractor determined that certain materials and supplies were not needed to complete this project.  Therefore, this change order was requested in order to make necessary cost adjustments to the contract.  Passed Unanimously. 

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to authorize the Mayor to enter into and execute and agreement between the City of Mansfield and BALAR Associates, Inc. for professional services to construct city-wide Wastewater Collection System Improvements at our sewer treatment facility.  The Louisiana Department of Environmental Quality (LDEQ) had approximately $43,000,000 in federal stimulus funds available through the American Recovery & Reinvestment Act of 2009 (ARRA).  The City of Mansfield made application to the LDEQ to aid in funding these improvements and was awarded $1,214,800 toward this project.  Construction improvements should be underway within the next four weeks.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, Alderman Joseph Hall commented on the new manner in which agenda items are introduced to the council.  The Mayor allows the City Clerk to present the old and new agenda items to the council, then asks for deliberation and a vote on the issue before them.  Previously, the Mayor introduced all items on the agenda then called for discussion and a vote.  He believes the new format will be more effective.  Aldermen G. B. Hall complimented the Mayor and City Clerk on the new format.  On a different matter, Alderman G. B. Hall made comments on the increasing safety hazard merging traffic poses at the railroad crossing on Polk traveling East.  With the influx of additional motorists and visitors to the City, this busy route has become increasingly dangerous to travel.  Motorists are not merging the way the street markings are designed.  Police Chief Don English relayed this situation to the LA DOTD and suggested instigating a traffic survey.  After hearing these comments, Mayor McCoy requested that city attorney, Richard Johnson, forward correspondence to this agency to inform them of this escalating problem and voice our displeasure with the matter.  Another growing problem is the congestion of traffic at the intersection of U. S. Hwy. 84 and LA Hwy. 175.  Mayor McCoy assured members of the Council that this problem should be alleviated with the impending construction of the Turn-Lane Project at this location. 

With no further business to discuss, the meeting adjourned at 4:44 p.m., by MOTION from  J. DUDLEY KEMPER and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk

( Back to Meeting List ) 

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{July 13, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

July 13, 2009

The Board of Aldermen met in regular session on Monday, July 13th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Mitchell L. Lewis.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr., -District D and Alvin R. Woodley –District E.    Absent:  None.  Press:  Cynthia “Cindy” Williams (The Enterprise).  Others present:  Richard Z. Johnson, Jr. (City Attorney), A. J. Williams, Jr. (Mansfield Planning & Zoning Commission), and John L. Freeman (CLECO Corp.). 

It was MOTIONED by  ALVIN R. WOODLEY and SECONDED by JOSEPH HALL, JR. to approve the minutes of the June 22, 2009 regular city council meeting and to dispense with the reading.  It was noted by the City Clerk that the date on the agenda for the last meeting’s minutes was incorrect.  The agenda reflected June 8th, but should have been June 22nd .  Attached to the agenda were minutes from the council’s June 22nd meeting.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR.  and SECONDED by MITCHELL L. LEWIS to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business: 

It was MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to approve the recommendation of Public Works Director, Jim Ruffin, to reject the only two bids received and opened at the council’s June 8th meeting for the purchase of a new 2009 1-Ton, two-wheel drive, single-cab pickup truck with bucket.  The truck would have been used in the Public Works Department.  The basis for Mr. Ruffin’s recommendation to reject the bids was that both exceeded the amount allocated in the City’s 2009 Annual Budget of Revenue and Expenditures for this equipment.  Passed Unanimously.   

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve Change Order No. 1 as submitted by David Lawler Construction, Inc. for the 2008 LCDBG Wastewater Treatment Plant Improvements Project.  This was a deductive change order (-$46,483.00) reducing the original cost of construction from $834,000.00 (this amount includes Additive Alternate No. 1 of $41,000) to $787,517.00.  The engineers (BALAR Associates, Inc.) contracted for this project discovered tax exempt opportunities available to the City, and determined that construction costs could be reduced by eliminating taxes paid on the equipment necessary to perform this work.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve Change Order No. 2 as submitted by David Lawler Construction, Inc. for the Claudia Street Drainage Improvements Project.  This was an additive change order (+$1,666.60) increasing the original contract amount of $41,980.00 to $43,646.60.  There was an unknown, abandoned manhole in the path of the drainage pipe.  Once the contractor removed the manhole the area that required pavement replacement was larger than the amount in the contract.  The pavement replacement due to the abandoned manhole is the reason for the additional $1,666.60.  Passed Unanimously. 

New Business:

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by G. B. HALL, III to approve the Certificate of Substantial Completion dated June 23, 2009 and submitted by David Lawler Construction, Inc. for the Claudia Street Drainage Improvements Project.  Attached to the certificate is a list of incomplete or items requiring correction that the contractor has 45 days from the date of substantial completion to address.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the Certificate of Substantial Completion dated June 25, 2009 as submitted by TGS Contractors, Inc. for the Relocation of Water and Sewer Facilities at Division Street.  Attached to the certificate is a list of incomplete or items requiring correction that the contractor has 45 days from the date of substantial completion to address.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to approve the Certificate of Substantial Completion dated June 25, 2009 as submitted by David Lawler Construction, Inc. for the Wastewater Collection Systems Improvements Project.  Attached to the certificate is a list of incomplete or items requiring correction that the contractor has 45 days from the date of substantial completion to address.  Passed Unanimously. 

It was MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to adopt a Resolution implementing procedures to be utilized for the procurement of Louisiana Community Development Block Grant (LCDBG) funds for fiscal year 2010/2011.  These procedures are intended to serve as guidelines for the procurement of supplies, equipment, construction services and professional services for the LCDBG program. Passed Unanimously. (full copy of resolution on file at City Hall).

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to approve a Resolution adopting a Citizen Participation Plan for the Community Development Block Grant (CDBG) program with respect to planning, implementation, and assessment of its CDBG program.  This plan describes how the City of Mansfield intends to involve its citizens, particularly those persons of low and moderate income, in the planning, implementation and assessment of the local CDBG program. Passed Unanimously. (full copy of citizen participation plan and resolution on file at City Hall).

It was MOTIONED by G. B. HALL, III and ALVIN R. WOODLEY to adopt a Resolution authorizing the Mayor to request engineer’s qualifications statements for fiscal year 2010 – 2011, and execute a contract for LCDBG engineering services with the firm that scores highest in the selection process.  Passed Unanimously. (full copy of resolution on file at City Hall).

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to adopt a Resolution authorizing the Mayor to enter into and execute a contract between the City of Mansfield and The Coordinating and Development Corporation for LCDBG application development and administrative services for the 2010/2011 funding cycle.  Passed Unanimously. (full copy of resolution on file at City Hall).

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to authorize the Mayor to reimburse the DeSoto Parish Police Jury for materials purchased for asphalt overlay at the new City Park street.  This street is being constructed behind the City’s new Wal Mart SuperCenter Store located at 7292 Hwy. 509, Mansfield, LA, where eventually a recreational park will be situated.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to authorize the Mayor to enter into and execute an agreement between the City of Mansfield and the Louisiana Department of Transportation and Development (LA DOTD) for the Mansfield Neighborhood Sidewalk Program(US 84, LA 175, and LA 513).  By unanimous vote, the full council resolved to authorize Mayor McCoy to execute the aforementioned agreement on behalf of the City of Mansfield.  This project will consist generally of the improvement and construction of sidewalks along the following streets:  North side of US 84(S. Washington), West side of Oxford Road (LA 513), North side of E. McArthur Drive(US 84) and the West side of LA Hwy. 175.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL, III to adopt a Resolution authorizing the issuance of Series 2009 Sewer Revenue Bonds in an amount not to exceed $1,214,800.00, by the City of Mansfield, State of Louisiana; making application to the State Bond Commission for approval of said bonds; employing bond counsel, and providing for matters in connection therewith.  With this resolution the City of Mansfield is authorized to incur debt for the purpose of acquiring, constructing and installing improvements, extensions and additions to the sewerage system of the City, and to represent said indebtedness with the issuance of Series 2009 Sewer Revenue Bond in an amount not exceeding $1,214,800.  Passed Unanimously. (full copy of resolution on file at City Hall).

At this time, Councilman G. B. Hall, III requested that the agenda be amended to discuss two additional items not printed.  One was for the discussion of designating parking spaces for the parish’s courthouse personnel on the West side of the old jailhouse (between Franklin St. and Mouton St.), and the other to discuss the transfer of property from Mr. James D. Lynch (Mansfield Auto World) and the City of Mansfield for construction of a turn lane at US Hwy. 84 and LA Hwy. 175.  Mayor McCoy asked if there were any objections to amending the agenda to discuss the above items and when none were entered, by unanimous vote, it was MOTIONED by MITCHELL L. LEWIS and SECONDED by JOSEPH HALL, JR. to amend the agenda for discussion of the aforementioned items.  On the first issue, it was believed that roughly seven or eight parking spaces were left vacant from the evacuation of personnel of the Office of Community Services.  This office staff was formerly the occupants of the ground floor of the “old” jail.  They have since moved into another facility.  It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve designation of these vacant spaces as parking for courthouse personnel and to authorize Jim Ruffin to order signs that read, “Reserved for Courthouse Personnel,” or some wording similar such as this.  On the second issue of acquiring property from James Lynch needed for construction of the Turn-Lane Project, it was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to enter into and execute the document(s) necessary to legally and formally acquire the property in question for this project.  After the property is acquired, it will be conveyed by an Act of Transfer and Acceptance to the LA Department of Transportation and Development for construction of the Turn-Lane Project.  Passed Unanimously. 

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 4:54 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor      

Marvin R. Jackson, City Clerk           

( Back to Meeting List ) 

{July 27}

NOTICE of PUBLIC MEETING

July 27, 2009 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the July 13, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS     

8. NEW BUSINESS

   1. Approval by council authorizing new water service on the City’s water system to Mr. Charlie Renfro at  276 Kyle Porter Road, Mansfield, LA.

   2. Presentation by Mr. Terry L. Taylor to Mayor McCoy and Board of Aldermen on behalf of Henderson Lane residents.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{July 27, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

July 27, 2009

The Board of Aldermen met in regular session on Monday, July 27h, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor Pro-Tempore Mitchell L. Lewis, after which an Invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  The roll was called by the City Clerk and the following were Present:  Mayor Pro-Tem Mitchell L. Lewis, G. B. Hall, III –District A,  J. Dudley Kemper –District B, and Alvin R. Woodley –District E.    Absent:  Honorable Curtis W. McCoy and Joseph Hall, Jr. –District D.  Press:  Cynthia “Cindy” Williams (The Enterprise).  Others present:  Richard Z. Johnson, Jr. (City Attorney), Jim Ruffin (City of Mansfield –Public Works Dir.), Dicie M. Gray (DeSoto High School Alumni Assn.), and John L. Freeman (CLECO Corp.). 

It was MOTIONED by  G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the July 13, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor Pro-Tem next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   NONE

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve the request of Mr. Charlie Renfro for connectivity to the City’s water system at 276 Kyle Porter Road, Mansfield, LA.  This request for new water service on the City’s system had been authorized by Waterworks District No. 1 via correspondence dated June 30, 2009.  Passed Unanimously.

Next, a presentation was offered by Mr. Terry Taylor on behalf of residents living on Henderson Lane.  In late fall 2008, the construction of water distribution system improvements was completed in this community.  To show appreciation to the Mayor and the City Council, the residents on Henderson Lane presented a plaque to them that read, “Your outstanding efforts in improving the water distribution system and quality of life in our community has earned you our highest esteem.”  Mr. Taylor offered a heartfelt speech to the Council expressing their gratitude for these much-needed improvements.  Several other Henderson Lane residents were in attendance at this meeting to echo Mr. Taylor’s sentiments to the Council.  Mansfield Enterprise editor, Cindy Williams, choreographed a pose with Mr. Taylor and the council members with him presenting them with the plaque. 

At this time, Mayor Pro-Tem Mitchell L. Lewis asked if there was any objection from those present to amend the agenda for the adoption of a proclamation supporting the 26th Annual National Night Out Event.  With no objections, it was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to amend the agenda for adoption of the aforementioned proclamation. Passed Unanimously.  In the City of Mansfield, this year’s event was sponsored by the Mayor, city Council members and the Citizens for a Better Mansfield organization.  National Night Out is a unique, nationwide crime, drug and violence prevention program celebrated annually in communities all across the country.  It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to adopt a proclamation in support of this nationwide event.  Passed Unanimously.  To assist with publicizing this event, Mrs. Dicie Gray left information packets at City Hall for any citizen interested in hosting a “National Night Out” Block Party in their community.  She also left a full-size at banner for placement on the grounds of City Hall to announce the event.   In late May of this year, Mayor McCoy approved an allocation of $200 to each Aldermen to assist with the purchase of refreshments and other foodstuffs for a Block Party in their respective districts. 

During the Comments Period for the Mayor and Councilmen, all the councilmen present reported that they were busily organizing block parties in their districts.

With no further business to discuss, the meeting adjourned at 4:45 p.m., by MOTION from G. B. HALL, III and was SECONDED by J. DUDLEY KEMPER.   Passed Unanimously.

Mitchell L. Lewis, Mayor Pro-Tem          

Marvin R. Jackson, City Clerk  

( Back to Meeting List ) 

{August 10}

NOTICE of PUBLIC MEETING

August 10, 2009 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member Joseph Hall, Jr.

4. Roll Call (by City Clerk)

5. Approval of minutes from the July 27, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS

9. NEW BUSINESS

   1. Adopt an Ordinance approving a Franchise Agreement with Valley Electric Membership Corporation, Inc. from Sept. 1, 2009 to August 31, 2014.

   2. Presentation to Mansfield Police Department  by Mr. Kevin McCotter of Chesapeake Energy Corporation (Dir. of Corporate Development for LA).

   3. Presentation by Mr. James Hagan (BALAR Associates, Inc.) updating the Council on the City’s present and impending capital improvement projects.

   4. Presentation by Mr. Brian McNew of McNew Architecture on behalf of DeSoto Plaza Associates on future plans for DeSoto Plaza Shopping Center.

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{ August 10, 2009 }

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

August 10, 2009

The Board of Aldermen met in regular session on Monday, August 10h, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman Joseph Hall, Jr.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.    Absent:  None.  Press:  Bennie Hall (The Enterprise).  Others present:  Jim Ruffin (City of Mansfield –Public Works Dir.), Don R. English (City Police Chief), Roy R. Jones (City Chaplain).), and John L. Freeman (CLECO Corp.). 

It was MOTIONED by  ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the minutes of the July 27, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to pay current outstanding bills for this period.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   NONE

New Business:

It was MOTIONED by G. B. HALL, III and  SECONDED by J. DUDLEY KEMPER to adopt Ordinance No. 4 of 2009 granting a non-exclusive franchise to construct, operate and maintain electric facilities in the City of Mansfield to Valley Electric Membership Corporation, Inc. (‘VEMCO”),  to furnish electricity to the municipality and the inhabitants thereof, and to use the streets and alleys therefore.  The Franchise Agreement shall be in effect for a term of five (5) years beginning September 1, 2009 and ending on August 31, 2014.  The full Ordinance is recited below: 

Franchise Agreement

Ordinance No.  4                                                          Date  August 10, 2009 

Introduced by:   Marvin Jackson, City Clerk   

TITLE 

AN ORDINANCE GRANTING A NON-EXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE AND MAINTAIN ELECTRIC FACILITIES IN THE CITY OF MANSFIELD, STATE OF LOUISIANA (HEREINAFTER “MUNICIPALITY”) TO VALLEY ELECTRIC MEMBERSHIP CORPORATION, INC. (“VEMCO”) TO FURNISH ELECTRICITY TO THE MUNICIPALITY AND THE INHABITANTS THEREOF, AND TO USE THE STREETS AND ALLEYS THEREFORE.

WHEREAS, application has been duly made by VEMCO for the granting of a franchise to construct, maintain and operate for facilities within the limits of the municipality, as the same may now exist or hereafter extended by annexation: and,

WHEREAS, will be to the mutual advantage of both the municipality and VEMCO that such franchise be granted on terms that will secure the full control and use of the streets or alleys to the public and provide for the safety of persons and property of the public,

NOW, THEREFORE, BE IT ORDAINED by the Mayor and Aldermen of the municipality that:

VEMCO, a corporation organized and existing under the laws of the State of Louisiana, its successors and assigns, is granted non-exclusive franchise and servitude to:

1. Erect, construct, operate and maintain electric distribution facilities consisting of, without limitations, generating plants, substations, transformers, switches, towers, poles, cable wires, conductors, lamps, with all fixtures and appurtenances necessary or advisable for the proper operation and maintenance of such facilities within the limits of the municipality for the purpose of supplying electric service for public and private use therein and for the transmission of electricity through and beyond the City

2. To use the streets, alleys and other public places of the municipality or the space above such streets, alleys or public places, for such purposes;

3. To make all necessary excavations in the public streets, alleys or other public places and to cut and trim trees and shrubbery insofar as may be necessary to keep them clear of the poles and wires of the facilities.

This non-exclusive franchise and servitude is granted on the following terms:

FIRST: The electric facilities shall be constructed, operated and maintained in a proper workmanlike manner so as to afford all reasonable safeguards to the public.

SECOND:  All poles and wires, forming part of said electric facilities, shall be so erected, operated and maintained so as not to interfere with traffic on the traveled portions of the streets or alleys; and VEMCO, after construction or reconstruction of said electric facilities, shall restore to their original condition the streets or alleys on which said poles or wires have been erected, constructed, operated or maintained insofar as this is practicable.

THIRD:  VEMCO will comply with all reasonable rules and regulations of the municipality and with all ordinances now in effect or which may hereafter be passed insofar as they do not conflict with the terms or purposes of this franchise.  The location and route of the poles or other parts of electrical facilities built by VEMCO shall be subject to the reasonable and proper regulations, contracts and direction of the municipality.

FOURTH:  The service rendered by VEMCO shall be continuous except it shall not be held accountable for failure of service caused by fire, strikes, riots, floods, acts of God, or other occurrences beyond the control of the cooperative.

FIFTH:  The municipality and VEMCO hereby agree that this Franchise Agreement shall be in effect for a term of Five (5) years beginning September 1, 2009 and ending on August 31, 2014 (“initial term”).

SIXTH:  VEMCO shall have the right to make reasonable rules and regulations for the conduct of its business and to govern its relations with its consumers.

SEVENTH:  That all of the franchise rights and obligations created hereunder shall be applicable to electric service by the Company within the corporate limits of the Municipality as same may now hereafter lawfully exist.  The Municipality shall provide to the Company in writing a legal description of said corporate limits as of the effective date of this franchise and shall immediately provide to the company in writing all changes therein.  All obligations of the Company under Section 8 of this franchise shall be based upon the last designation of the corporate limits made by the Municipality to the Company pursuant of this Section.

EIGHT:  In consideration of the above, VEMCO agrees to pay to the municipality three (3) percent of its gross revenues on all electricity sold and paid for within the municipal limits.  Payment of this three (3) percent shall be made monthly not later than thirty (30) days after the end of each month.  The officials of the City of Mansfield shall have the right to inspect and copy every year at the end of VEMCO’s fiscal year, at the City’s expense and at a reasonable rate, the books of VEMCO from time to time in order to check the amount of electricity sold and paid for by the residents of the municipality, and to ensure that franchise fees are paid accurately and in a timely manner.

BE IT FURTHER ORDAINED by the municipality that the Honorable Curtis W. McCoy, Mayor, be and is here authorized and empowered on behalf of the municipality to execute a contract with VEMCO embodying the terms and conditions of the franchise as set forth in this ordinance.

Approved this  10th    day of     August   , 2009.

YEAS   4  NAYS 0                ABSENT 0  ABSTAIN  0

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

Next on the agenda under new business was a presentation made to Mansfield Police Department by Mr. Kevin McCotter Director of Corporate Development for the Chesapeake Energy Corporation.  Mr. McCotter began by thanking the City’s governing body for their support of House Bill No. 26/Senate Bill No. 110 which increased tax credits for consumers using Compressed Natural Gas (CNG) as an alternative transportation fuel.  CNG is clean, affordable and produced in the states with large reserves in the Haynesville Shale in Louisiana.  Mr. McCotter next presented the police department with a check in the amount of $5,000.00 for the purchase of an all-terrain vehicle (ATV) for use at special city events by the department as well as for other police business.  Accompanying Mr. McCotter was Clay Baskin and Matthew Montgomery of  Twin Cities Development, LLC a Shreveport-based company and leasing agent for Chesapeake. 

Following the above presentation was another presentation by Mr. James A. Hagan, Jr. of BALAR Associates apprising the Council of the status of the City’s various capital and infrastructure improvement projects.  Some of the projects he discussed have been completed, e.g., the Mansfield High School Sewer Extension Project, the Claudia Street Drainage Improvement Project and the Relocation of Water & Sewer Facilities performed as a result of the reconstruction and improvements to U.S. Highway 171.  Other projects are impending and are not expected to commence until early to mid-year 2010, e.g., improvements to our Wastewater Treatment Facility ($812,900) and the city-wide upgrades to our sewer collection system ($1,214,800).

Finally, in new business was a presentation by Mr. Brian L. McNew an architect contracted by the owners (DeSoto Plaza Associates and Pegasus Landing Corporation) of the DeSoto Plaza Shopping Plaza to redesign the facility.  Mr. McNew’s firm (McNew Architecture) also rendered design work for the Louisiana Boardwalk Shopping Center in Shreveport, LA.  He began first by stating that the sewer lift station situated in the rear of the shopping plaza would have to be eliminated and replaced with a gravity-fed wastewater collection system.  Mr. McNew then unveiled a set of renderings that reflected a major change to many of the current store front facades.  Some of the existing tenants will be repositioned in other spaces while plans are also to add additional tenants to the plaza mall.  He then noted that BALAR Associates are the civil engineers on this project.  The intent with this project is to help the plaza regain its former viability and productivity, which will in turn restore the City’s sales tax revenue stream from this source.  At this time, the Mayor remarked that the preliminary costs of upgrades to the plaza’s sewer collection system would total roughly $85,000 - $95,000.  The City and the plaza owners could negotiate a cost split for this work provided space (approx. 3,100 sq. ft.) could be reserved in the facility for use by the municipality.  The space could be used for large assemblies and additional office space for businesses needing such.  After hearing Mr. McNew’s presentation, Councilman G. B. Hall, III requested that the City’s attorney, with assistance from BALAR Associates, prepare a Letter of Intent outlining the specifics of what each entity (the City and the Plaza Owners) would be willing to do to help revitalize this facility. 

During the Comments Period for the Mayor and Councilmen, no comments were offered.

With no further business to discuss, the meeting adjourned at 5:29 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk 

( Back to Meeting List ) 

{ August 28 }

NOTICE of PUBLIC MEETING

August 24, 2009 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the August 10, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

8. NEW BUSINESS

   1. Special recognition by Mayor McCoy and Councilmen of those who assisted with the construction of the City Park street behind the Wal Mart SuperCenter.

   2. Adopt a Resolution authorizing the Mayor to execute a contract for project engineering services with BALAR Associates, Inc. for the City’s FY 2010/2011 LCDBG Public Facility Improvements Project. 

   3. Presentation by Mr. William “Bill” Weatherford summarizing his findings from the City’s 2008 Audit of Financial Statements.

   4. Discuss the request of Calhoun Real Estate to close and abandon alleys between Lots 1 to 9 in Block 1 of Sojourner Subdivision and motion for advertisement of public hearing on same.

   5. Approval of recommendation by Mansfield Planning & Zoning Commission to grant the request of Michael & LeDeadra Tillman to place a mobile home at 410 Roach Street.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{August 24, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

August 24, 2009 

The Board of Aldermen met in regular session on Monday, August 24h, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman Alvin R. Woodley.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.    Absent:   None.  Press:  Cindy Williams (The Enterprise) and Vickie Welborn (The Times).  Others present:  Jim Ruffin (City of Mansfield –Public Works Dir.), Richard Johnson, Jr. (City Attorney), Roy R. Jones (City Chaplain), John L. Freeman (CLECO Corp.), Brian Phillips (Code Enforcement Officer), Arthur J. Williams, Jr. (Planning & Zoning Commission), and DeSoto Parish Police Jurors (Jarrell Burch, Steve Brown, Clinton Sharpley and Richard Fuller).

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the August 10, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   NONE

New Business:

Mayor McCoy used this time to recognize those persons who assisted in the development of the City Street located behind the new Wal Mart SuperCenter North of Highway 509.  Those persons and entities who offered special assistance to the City for this project were presented with plaques to express the Mayor and Council’s appreciation for their efforts.  Special plaques were awarded to:  Mr. Reimer Calhoun (Managing Partner –Calhoun Real Estate), Mr. Kenneth G. Watson (Classic Trucking & Construction, LLC), Mr. Mitchell K. Jefcoat (Calumet Specialty Products), Mr. Steve W. Brown (Parish Administrator/Engineer), Mr. Clinton Sharpley, Jr. (Road Dept. Superintendent), and a final plaque to the entire DeSoto Parish Police Jury body. 

Next on the agenda was the adoption of a Resolution authorizing the Mayor to execute a contract for project engineering services with BALAR Associates, Inc. for the City’s FY 2010/2011 LCDBG Public Facility Improvements Project by MOTION from J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY.  Passed Unanimously.

At this time a presentation was made by independent auditor, Mr. William “Bill” Weatherford, who summarized his findings from the City’s 2008 Audit of Financial Statements.  Mr. Weatherford called special attention to pages 3 through 12 of the audit report that reflected the strong, healthy financial position of the City.  Mayor McCoy commended the Council and City Hall staff on their contributions to promoting the overall strength of the City’s finances. Mr. Weatherford echoed the Mayor’s comments and complimented the Council on a job well done in their charge to ensure the City remains financially sound.   

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the request of Calhoun Real Estate (Hope Ryder Calhoun, Nancy Carolyn Calhoun Huckabay, and Maurice Reimer Calhoun, Jr.) to close and abandon all alleys located in Block No. 1 of Sojourner Heights Subdivision; described as the alley running North and South between Lot numbers 3 through 6 on the East side and Lot numbers 2 and 7 on the East side in Block No. 1, and the alley running East and West between Lot numbers 1 and 2 on the North side and Lot numbers 7 and 8 on the South side in Block No. 1.  Passed Unanimously.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to grant the request of Michael and LeDeadra Williams to place a mobile home at 410 Roach Street as recommended by the Mansfield Planning and Zoning Commission.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, Alderman Joseph Hall commented that the City’s old water plant building is in need of painting. Mayor McCoy assured him that he is already presently soliciting quotes on painting that structure.   

With no further business to discuss, the meeting adjourned at 5:02 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk      

( Back to Meeting List )

{September 14}

NOTICE of PUBLIC MEETING

September 14, 2009 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the August 24, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS

9. NEW BUSINESS

   1. Adopt an Ordinance approving a Franchise Agreement between CLECO Power, LLC and the City of Mansfield.

   2. Adopt an Ordinance to declare equipment surplus and authorize the advertisement of bids for same.

   3. Adopt a Resolution in support of the Louisiana Economic Development’s Ready Communities Pilot Program to bolster business and economic development in Mansfield and throughout the State of Louisiana.

   4. Adopt a Proclamation declaring September 20 – 26 as Resource Conservation and Development Week at request of the Twin Valley RC&D Council.

   5. Presentation to Mayor and Council by Rev. Kenneth Norton as chapter President of the local National Night Out organization.

10.  Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{September 14, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

September 14, 2009

The Board of Aldermen met in regular session on Monday, September 14h, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley, Kemper.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, and Joseph Hall, Jr. –District D  Absent:  Alvin R. Woodley, -District E.  Press:  Cynthia “Cindy” Williams (The Enterprise).  Others present:  Jim Ruffin, Brian Phillips, Roy R. Jones, A. J. Williams, John L. Freeman, Vergie Ashton, Dicie Gray, Jean Edwards, Rita Myles, Birda Copeland, Rev. Kenneth Norton, Mary J. Babcock, and Delores Brown.

It was MOTIONED by  G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the minutes of the August 24, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to pay current outstanding bills for this period.  Passed Unanimously. 

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   NONE  

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to adopt  an Ordinance granting a franchise to CLECO Power, LLC, for a period of thirty (30) years for the construction, maintenance and operation of electric utilities, fixing the terms and providing for payment by said Company of a sum equal to four percent (4%) of amounts received by CLECO.  The period for which the amount payable shall be computed is to be paid quarterly, the quarterly periods being fixed on a calendar year basis, and the Company is to furnish the Municipality a statement showing the total amounts received by the Company for the preceding quarterly period to which payment of four percent (4%) is applicable.  Passed Unanimously.  (Full Ordinance recited below): 

ORDINANCE NO. ­­  5   OF 2009

An ordinance granting a franchise to CLECO POWER LLC (“Company”), its successors and assigns, for a period of thirty (30) years for the construction, maintenance and operation of electric utilities, electric generating facilities and/or transmission and distribution systems in, through and across the City of Mansfield, Louisiana (“Municipality”), and for the use of the streets, alleys and public places of said Municipality, in connection therewith, for the generation, transmission, distribution and sale of electric energy, fixing the terms, considerations and limitations thereof and providing for payment by Company (its successors and assigns) of a sum equal to four percent (4%) of amounts received by said Company for the sale and/or delivery of Kilowatt hours of electric energy at retail for residential and commercial purposes based on residential and commercial net rates (unbundled rates in the event of deregulation) billed for service within the limits of said Municipality (exclusive of taxes and all governmental fees and impositions shown on such bills), as said limits may now or hereafter lawfully exist, and repealing all ordinances in conflict herewith.

BE IT ORDAINED by the governing body of the City of Mansfield, Louisiana (“Municipality”), in regular session duly and legally convened:

SECTION 1.      That Cleco Power LLC (“Company”), a Louisiana limited liability company, domiciled and doing business in the State of Louisiana, its successors and assigns, is hereby granted the right, privilege and franchise of producing (including the right to construct, maintain and operate electric power plants) and/or otherwise acquiring, transmitting, distributing and selling electricity (for light, heat, power and other purposes) to the Municipality and the inhabitants thereof, which right, privilege and franchise shall be deemed to include the right, authority and privilege to construct, maintain and operate in, along, under and upon the present and future streets, alleys, bridges and public ways and places of said Municipality, lines with all necessary or desirable appurtenances (including poles, wires, transformers, street and other lights, towers, aerial and underground transmission and distribution lines, conduits and apparatus) for the purpose of supplying and/or selling electricity for light, heat, power and other purposes to the said Municipality and the inhabitants thereof.

SECTION 2.      That the Company, its successors and assigns, shall at all times maintain its electric transmission and distribution systems in a safe and good condition and shall comply with all necessary and reasonable safety regulations in the operation thereof, and shall protect and save harmless the Municipality from all claims and damages due to the Company’s negligence, or the Company’s failure to comply with any obligations of this franchise; and the Company, its successors and assigns, shall extend said electric aerial transmission and distribution systems, from time to time, as may be necessary to the end that the said Municipality and the inhabitants thereof shall be afforded adequate service, commensurate with the demands therefore, whenever the estimated earnings from any extension shall be sufficient to pay the cost of giving aerial service thereon, including depreciation and a fair return on the property used and useful in giving such service.

SECTION 3. That all changes made necessary in the Company’s transmission and distribution lines in connection with the improvements by the Municipality of streets, roads, bridges, alleys or other public places shall be made by the Company, its successors or assigns, who shall likewise repair all damage to the streets, roads, bridges, alleys or other public places caused by the construction or maintenance of said transmission and distribution lines.

SECTION 4.      That the Company, its successors and assigns, shall have the right to formulate and publish rules and regulations under which service will be furnished subject to the approval of the legally constituted authorities having jurisdiction over such matters; which regulations may provide for the payment, on or before a specified day each month, for all service furnished for the preceding month, with the right to disconnect and discontinue service to all delinquents.

SECTION 5.      That this franchise and the rights, authorities and privileges herein granted are not exclusive and are granted for a period of 30 years from and after the date the ordinance becomes effective.

SECTION 6.      In consideration of the grant of this franchise:

            (a)        The Company agrees to pay to the Municipality during the effective period of this franchise, a sum of money equal to four percent (4%) of the amounts received  by the Company from the sale and delivery of Kilowatt hours of electric energy at retail for residential and commercial purposes based on residential and commercial net rates approved by the Louisiana Public Service Commission billed for service within the limits of said Municipality, exclusive of taxes and all governmental fees and impositions shown on such bills.  It is understood and agreed that no payment shall be due to the Municipality by the Company on amounts received from the following classifications of sales and service:

(1)        Sales or distribution of electricity for resale.

(2)        Sales or distribution of electricity to the Municipality and to other public authorities, including, but not limited to, the United States of America, the State of Louisiana and its political subdivisions, including parishes and other municipalities, and all divisions and agencies of any of the foregoing.   

(3)        Sales or distribution of electricity to industrial customers who are identified as those who engage in the business of working raw materials into wares suitable for use or which gives new shapes, qualities or combinations to matter which already has gone through some artificial process and who are billed on or the equivalent of rate schedules GS or LPS on file with the Louisiana Public Service Commission or any rate schedules amending or superseding those rate schedules or any rate schedules filed with the Louisiana Public Service Commission having application to industrial use.

           (b)      The period for which the amount payable under this Section shall be computed will commence when this ordinance becomes effective, and the amount shall be paid quarterly, the quarterly periods being fixed on a calendar year basis, and the payments on a quarterly basis shall be made not later than thirty (30) days after the end of each quarter, that is, on or before April 30, July 31, October 31 and January 31 of each year, and on the payment date the Company shall furnish to the Municipality a statement showing the total of such amounts received by the Company for the preceding quarterly period to which payment of four percent (4%)  is applicable.  The payments herein provided to be made by the Company to the Municipality will be reduced in an amount equal to the sum of any new or increased taxes of any nature whatsoever levied by the Municipality and payable by the Company, subsequent to the date this ordinance is adopted (except uniform ad valorem taxes, that is, any uniform taxes based on property values).

The Company shall be obligated during the term of this franchise to furnish, operate and maintain a system for lighting the streets of the Municipality, and to furnish electric energy for other requirements of the Municipality for facilities owned and operated by the Municipality, all at costs to the Municipality, as agreed upon by the Municipality and the Company under existing contracts or contracts to be entered into hereafter; provided, however, that the validity of this franchise shall not in any way be contingent upon the existence or validity of any such contracts.

SECTION 7.      Notwithstanding any other provisions of this Ordinance to the contrary, including without limitation, Section 6 hereof, in the event of: (1) deregulation of the electric utility industry in Louisiana as the result of any applicable law or any order, rule or regulation of the Louisiana Public Service Commission or any regulatory body having jurisdiction over the Company; and (2) Company ceases to generate electric energy as a regulated electric public utility for sale to the public; and (3) Company distributes Kilowatt hours of electric energy to customers in the Municipality which has been generated by Company or others, then the provisions of Section 6, paragraph (a), subparagraphs (1)-(3) hereof, shall no longer apply, and in that event, Company shall thereafter pay to Municipality four percent (4%) of only those amounts received by Company from its customers solely for the distribution of Kilowatt hours of electric energy to its customers located within the Municipality, based on residential and commercial net rates approved by the Louisiana Public Service Commission, exclusive of taxes and all governmental fees and impositions shown on the bills for such service; and, without limitation of the foregoing, there shall be excluded from those amounts: (a) all charges made to said customers by the party who generated and/or supplied and/or sold said Kilowatt hours of electric energy which was distributed to said customers by Company; (b) all charges made by Company to any customer for Kilowatt hours of electric energy purchased by Company from an electric generator or supplier because such customer had not purchased electric energy from an electric generator or supplier; and (c) all charges and amounts received by Company from customers on behalf of any electric generator or supplier for the sale of Kilowatt hours of electric energy to said customers by said electric generator or supplier; it being the intention of this provision that the four percent (4%) payment provided for in Section 6 shall apply only to amounts received by Company solely for the distribution of Kilowatt hours of electric energy to said customers in the Municipality and not to amounts received by Company from the sale of Kilowatt hours of electric energy to said customers by anyone, including Company; and the paragraph following subparagraph (3) of paragraph (a) of Section 6 shall be considered modified to reflect the foregoing.

SECTION 8.      That all of the franchise rights and obligations created hereunder shall be applicable to sales and/or distribution of electric energy by the Company within the corporate limits of the Municipality as same may now or hereafter lawfully exist.  The Municipality shall provide to the Company in writing a legal description of said corporate limits as of the effective date of this franchise and shall immediately provide to the Company in writing all changes therein.  All obligations of the Company under Sections 6 and 7 of this franchise shall be based upon the last designation of the corporate limits made by the Municipality to the Company pursuant to this Section.

SECTION 9.      That all ordinances or parts of ordinances contrary to or in conflict with the provisions of this ordinance be and the same are hereby repealed, and this ordinance shall take effect from and after its promulgation in full and its acceptance in writing by the Company for itself, its successors and assigns.

The foregoing was then read and considered, section by section, and as a whole, and thereupon, on motion of J. Dudley Kemper, seconded by Mitchell L. Lewis, the ordinance was adopted, section by section, and as a whole, by the following vote:

YEAS: Joseph Hall, Jr, G. B. Hall, IIII, J. Dudley Kemper, Mitchell L. Lewis    

NAYS: None

ABSTAIN: None                                              

ABSENT: Alvin R. Woodley 

The foregoing ordinance was thereupon declared adopted by the Mayor and was approved and signed by him on the 16th  day of September, 2009 and ordered published.

Attest:

Clerk, City of Mansfield, Louisiana

Mayor, City of Mansfield, Louisiana      

Next on the agenda was the adoption of an Ordinance to declare equipment surplus and to dispose of same by private sale after public notice.  Passed Unanimously.  (Full ordinance recited below): 

ORDINANCE NO.    6    OF 2009

AN ORDINANCE TO DECLARE EQUIPMENT SURPLUS AND TO DISPOSE OF SAME BY PRIVATE SALE AFTER PUBLIC NOTICE

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield in regular session convened:

Section 1. The below listed twenty-eight (28) vehicles/equipment are hereby declared to be surplus and no longer needed by the City of Mansfield.

Item No.            Description

ITEM # 1           1980 Chevrolet Fire Truck

VIN#     C17DEAV148845

Minimum Bid = $1000.00

ITEM # 2           1997 GMC Pickup                     

VIN#     1GTHK33R9VF021717

Minimum Bid = $500.00

ITEM # 3           1998 Ford CV                           

VIN#     2FAFP71W2WX158616

Minimum Bid = $1000.00

ITEM # 4           1999 Ford CV   

VIN#     2FAFP71WXXX191607

Minimum Bid = $700.00

ITEM # 5           2000 Ford CV               

VIN#     2FAFP71W4YX187652

Minimum Bid = $300.00

ITEM # 6           2000 Ford CV

VIN#     2FAFP71W6YX187653

Minimum Bid = $800.00

ITEM # 7           2000 Ford CV   

VIN#     2FAFP71W3YX205767

Minimum Bid = $500.00

ITEM # 8           2003 Ford CV   

VIN#     2FAFP73W63X148423

Minimum Bid = $1000.00

ITEM # 9           1986 Ford F800 Garbage Truck

VIN#     1FDYF82H4GVA53795

Minimum Bid = $2500.00

ITEM #10          1997 Ford F350 Truck

VIN#     1FTJW35H1VEB10987

Minimum Bid = $1000.00

ITEM #11          Sony Mavica Digital Camera

Serial No. 1207473

Minimum Bid = $20.00

ITEM #12          Sony Mavica Digital Camera

Serial No. 1303262

Minimum Bid = $20.00

ITEM #13          Sony Mavica Digital Camera

Serial No. 1330037

Minimum Bid = $20.00

ITEM #14          Sony Mavica Digital Camera

Serial No. 510644

Minimum Bid = $20.00

ITEM #15          Sony Mavica Digital Camera

Serial No. 566179

Minimum Bid = $20.00

ITEM #16          Sony Mavica Digital Camera

Serial No. 512137

Minimum Bid = $20.00

ITEM #17          Sony Mavica Digital Camera

Serial No. 503601

Minimum Bid = $20.00

ITEM #18          Sony Mavica Digital Camera

Serial No. 562522

Minimum Bid = $20.00

ITEM #19          Sony Mavica Digital Camera

Serial No. 562521

Minimum Bid = $20.00

ITEM #20          Dell Computer, Dell Monitor, HP Printer

SN.OP8HC; SN.2703710; SN.TH19M161NM

Minimum Bid = $50.00

ITEM #21          Compaq Computer;View Sonic Monitor

GTSW04011812;VCDT522037

Minimum Bid = $40.00

ITEM #22          Dell Computer, Dell Monitor

SN.OP8CQ; SN.2712574

Minimum Bid = $40.00

ITEM #23          Dell Computer, Dell Monitor

SN.OP8GP; SN.2712594

Minimum Bid = $40.00

ITEM #24          Compaq Computer, NEC Monitor, HP Printer

Desk Pro; SN.8308512el; SN.TH27G3C219

Minimum Bid = $50.00

ITEM #25          Coleman Generator

SN.81411630NE0

Minimum Bid = $100.00

ITEM #26          Radio Equipment (Motorola Repeater 3.95mhz;Standard Transceiver SN.716410083;MLS Transceiver SN.9866316;Mocom Transceiver SN.NC3194;MLS Transceiver SN.9666048;Regency Transceiver SN.BTL304x;Motorola Transceiver SN.776ATA0895)

Minimum Bid = $25.00

ITEM #27          Radio Shack Scanner

SN. 06009925

Minimum Bid = $5.00

ITEM #28          Truck Utility Bed (From Fire Department)

Minimum Bid = $200.00

SECTION 2.

The above listed twenty-eight (28) vehicles/equipment shall be sold to the highest bidder, with the City reserving the right to refuse/reject any and all bids.

SECTION 3.

Notice of advertisement for sale is herewith authorized with bids to be received on or before 4:30 PM on Monday, October 12, 2009.

SECTION 4.

The minimum bid which will be accepted for each item is indicated below the item as listed above.

UPON MOTION OF ALDERMAN Mitchell L. Lewis, SECONDED BY ALDERMAN J. Dudley Kemper, the above and foregoing ordinance was adopted on this the 14th day of September, 2009 , with the votes as follows:

AYES:        4 (Joseph  Hall, Jr., G. B. Hall, III, J. Dudley Kemper & Mitchell L. Lewis)

NAYS:       0

ABSENT:  1 (Alvin R. Woodley)

ATTEST:

Clerk, City of Mansfield, Louisiana

Mayor, City of Mansfield, Louisiana

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to adopt a resolution in support of the Louisiana Economic Developments’ Ready Communities Pilot Program to bolster business and economic development in the City of Mansfield and throughout the State of Louisiana.  Passed Unanimously.  (Full copy of resolution on file at City Hall).

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to adopt a Proclamation declaring the week of September 20 – 26, 2009 as Resource Conservation and Development Week at the request of the Council Chairman (James W. Scarborough) of the Twin Valley Resource Conservation and Development Council.  Passed Unanimously. (Full copy of proclamation on file at City Hall).

Next on the agenda was a presentation to the Mayor and Board of Aldermen by Rev. Kenneth Norton (Chapter President of local National Night Out organization).  Rev. Norton, aided by Mary J. Babcock, presented a plaque to Alderman Mitchell Lewis as this year’s block party winner for having the largest number of participants of the six (6) block parties held.  Rev. Norton suggested placing a sign somewhere in Alderman Lewis’ to inform the general public that his was the 2009 NNO winner.  Further, Rev. Norton thanked the Mayor and Council for allocating $200 to each alderman to help with the purchase of foodstuffs for their block parties.  He also expressed appreciation to the members of the Citizens United for a Better Mansfield organization for their assistance with organizing the NNO event.  Finally, Rev. Norton and Mrs. Babcock asked the Mayor to also extend thanks to the City’s Police and Fire departments for their efforts in helping to make the event a success. Mayor McCoy expressed his gratitude to Rev. Norton and all others for their assistance with this effort, and finally Alderman Lewis thanked Rev. Norton for the special recognition award.  All councilmen agreed to help plan next year’s block party events in their respective neighborhoods and vowed to commit to fostering its success. 

During the Comments Period for the Mayor and Councilmen, no comments were offered in addition to those already expressed above.      

With no further business to discuss, the meeting adjourned at 4:43 p.m., by MOTION from G. B. HALL, III and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk       

( Back to Meeting List )

{September 28}

NOTICE of PUBLIC MEETING

September 28, 2009 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the September 14, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Adopt an Ordinance closing and abandoning all alleys located in Block 1 of Sojourner Heights Subdivision.

   2. Any other old business

8. NEW BUSINESS

   1. Request for Council approval to advertise for solicitation of bids for Phase 5 of Sidewalk Improvements affecting Polk, Gibbs & Crosby Streets.(BPN  09029)

   2. Presentation by Jim Hagan (BALAR Associates, Inc.) on project scope and cost of city-wide improvements to the Mansfield Water Distribution System.

   3. Adopt a Resolution authorizing the Mayor to act as signature authority on Loan Pre-Application Form A100 to LDHH for funding of improvements to the City’s Public Water Distribution System.

   4. Discuss the leasing of city-owned property on Polk Street to DeSoto Health Care Center ((remainder of Lot 1 Blk 27, S9/T12/R13)

   5. Discuss possible conversion of Mini-Park on Polk Street to a parking lot for the downtown district.

   6. Presentation by Mayor McCoy and Councilmen to Family Dollar Stores (Polk Street location) and the Mansfield Business & Civic Association.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is

necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{September 28,2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

September 28, 2009 

The Board of Aldermen met in regular session on Monday, September 28h, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, and Alvin R. Woodley –District E. Absent:  Joseph Hall, Jr. -District D.  Press:  Cynthia “Cindy” Williams (The Enterprise).  Others Present:  James “Jim” Ruffin, James Hagan, Jr., Lillian Priest, John L. Freeman, Kenny Cox, Candie Cox, Kellie Cox, Altheaon Burch, Shelia Simpson, Mary Adams, Cassandra Calhoun, Detries Morris, Dianne Boyt, Terrie Baker,Wayne Jones and Fred Jones.

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to approve the minutes of the September 14, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to adopt an ordinance closing and abandoning all alleys located in Block No. 1 of Sojourner Heights Subdivision. Passed Unanimously.  (Full ordinance is recited below):

CITY OF MANSFIELD

ORDINANCE NO.     7    OF 2009   

AN ORDINANCE CLOSING AND ABANDONING ALL ALLEYS LOCATED IN BLOCK NO. 1 OF SOJOURNER SUBDIVISION; Described as the alley running north and south between Lots No. 3 Through 6 on the West Side and Lots No. 2 & 7 on the East Side in Block No. 1, and the alley running east and west between Lots No. 1 & 2 on the north side and Lots No. 7 & 8 on the south side in Block No. 1.  

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, Louisiana, in regular session convened: 

 SECTION 1.

The following alleys located in the City of Mansfield are no longer needed for public purposes and are therefore abandoned and closed:

All alleys located in Block No. 1 of Sojourner Subdivision; described as the alley running north and south between Lots No. 3 through 6 on the west side and Lots No. 2 & 7 on the east side in Block No. 1, and the alley running east and west between Lots No. 1 & 2 on the north side and Lots No. 7 & 8 on the south side in Block No. 1.

SECTION 2.

All ordinances in conflict herewith are hereby repealed.

UPON MOTION OF ALDERMAN        J. Dudley Kemper        , seconded by Alderman         Mitchell L. Lewis   , the above and foregoing ordinance was adopted on this the   28th day of      September    , 2009, with the vote as follows:

YEAS              4      (G. B. Hall, III, J. Dudley Kemper, Mitchell L. Lewis, Alvin R. Woodley)

NAYS              0    

ABSENT          1      (Joseph Hall, Jr.)

ABSTAIN         0    

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk    

New Business:

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER for approval to advertise for the solicitation of bids for Phase 5 of Sidewalk Improvements affecting Polk, Gibbs and Crosby Streets.  The City annually allocates $25,000 for improvements to select city sidewalks.  This year the aforementioned streets will be affected by these improvements. Passed Unanimously. 

Next in new business was a presentation by James A. Hagan, Jr., a senior project engineer with BALAR Associates, Inc. (Shreveport, LA) regarding the project scope and cost of city-wide improvements to Mansfield’s Public Water Distribution System.  This project will consist of two phases.  Phase I improvements will include the construction of all identified water distribution system improvements, a new water metering system, new generators at the City’s water treatment plant and booster stations, and identified high priority water treatment plant improvements.  The first phase is estimated to cost $8,650,000.  Phase II improvements will consist of repainting Stanley and South Mansfield ground storage tanks and completion of the remaining lower priority items at the water treatment plant at an approximate cost of $1,300,000.   The construction of Phase I is slated to commence at the beginning of the second quarter of 2010.  This is a tentative start date, however.  At this time, Mayor McCoy asked for council approval to amend the agenda to include a presentation from Lillian Priest, who is a partnership specialist with the U. S. Census 2010 initiative.  He asked if there were any objections from those in attendance to amending the meeting agenda.  When no objections were voiced, it was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III that the agenda be amended to receive a presentation from Ms. Priest.  Ms. Priest began by stating the importance of each resident completing and returning their census questionnaire, promptly after receipt.  Questionnaires will be delivered to all residents of the parish by early March 2010.  She stated that census data are used to determine locations for retail stores, schools, hospitals, new housing developments, the construction of new highways, senior citizen centers, and other community facilities.  Census data also determines the number of seats each state will have in the U.S. House of Representatives.  Ms. Priest further stated that it will be necessary for the parish to organize a complete count committee.  Work on this committee is voluntary, but is important if an accurate citizen count is to be gathered.  At this time, Mayor McCoy requested each alderman to appoint two persons from their respective districts to serve on this committee.  The Mayor will also appoint three additional persons to serve on this caucus from within the city’s corporate limits. Each alderman is to have the names of their appointees ready for submission at the next council meeting.

Next in new business, it was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to adopt a resolution authorizing the Mayor to act as signature authority on Loan Pre-Application Form 100A which will be submitted to the Louisiana Department of Health and Hospitals (LDHH) for funding of improvements to the City’s Public Water Distribution System.  Passed Unanimously. 

Item D under new business next called for the discussion of possibly leasing city-owned property on Polk Street to an incoming health care facility.  The facility would be called the DeSoto Health Care Center.  Members of the center’s board were present to offer their arguments in favor of situating a modular structure on the lot across from First United Methodist Church and adjacent to the recently constructed Multi-Agency building already on Polk Street.  This facility would offer affordable health care to all parish residents, but especially those of meager economic means.  The modular building would be a 54’ x 60’ structure and would be temporary site until a more permanent facility could be secured.  The board is requesting a lease arrangement of approximately 12 to 18 months, with further negotiations to follow at the end of the contract period.  No building or site plans were furnished to the council at this meeting.  Therefore, this matter was taken under advisement for further discussion, possibly at the next regular session.

Next a discussion ensued about potentially converting the City’s mini-park on Polk Street, into a parking lot for the downtown district.  Since parking is at a premium, this parcel could easily provide some relief with regard to additional parking spaces.  Presently, a gazebo is situated in the center of the property.  The gazebo could perhaps be moved closer to the Log Courthouse and the space remaining on the lot could be converted into a parking lot.  Doing so would provide roughly 10 to 12 new parking spaces.   At this time, conversion of the mini-park was only a discussion item.  This possibility will be further deliberated at future council meetings. 

Finally, in new business, Mayor McCoy and the Board of Aldermen made presentations to two separate entities at this meeting.   For their 24 years in business as a retail outlet, the Mansfield Family Dollar Store (#954 –Polk St.) was presented a plaque by the city council.  Family Dollar has provided low-cost, quality merchandise to residents of the parish for over two decades.  The store was recognized for its longevity as a merchant in the parish.  The store’s manager was present to accept the award, presented by Alderman G. B. Hall, III.  Also recognized was the Mansfield Business and Civic Association for all their efforts in helping enhance the aesthetic appeal of the City.  They were the organization responsible for assisting with the installation of street banners along the City’s main thoroughfare and for the positioning of stone planters in and around the downtown district.  They also have future plans for further enhancing the visual appeal of the City.  Accepting the award on behalf of this group was its president, Dianne Boyt and vice-president, Terrie Baker.  Alderman F. Dudley Kemper presented the plaque to Ms. Boyt and Ms. Baker.

During the Comments Period for the Mayor and Councilmen, no comments were offered.     

With no further business to discuss, the meeting adjourned at 5:20 p.m., by MOTION from G. B. HALL, III and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk                

{October 12}

NOTICE of PUBLIC MEETING

October 12, 2009 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA 

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member G. B. Hall, III

4. Roll Call (by City Clerk)

5. Approval of minutes from the September 28, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS

   1. Approval by council to authorize the advertisement of bids for the Wastewater Collection System Improvements project (LDEQ-ARRA) –BALAR File No. 09040

   2. Approval by council to authorize the Mayor to enter into and execute a Standard Form of Agreement with BALAR Associates, Inc.  for professional services for the Water Treatment Facility Improvements project (BALAR File No. 08035)

   3. Approval by council to authorize the Mayor to enter into and execute a Standard Form of Agreement with BALAR Associates for professional services for the Wastewater Collection Systems Extensions project (DeSoto Plaza Shopping Center) / (BALAR File No. 09075)

9. NEW BUSINESS

   1. Approval of recommendation by Police Chief Don English to hire Tamara Jackson full time in the Mansfield Police Department.

   2. Authorization to receive and open bids from the City’s Surplus Equipment Sale and take under advisement until the next regular council meeting. (Oct. 26th) 

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{October 12, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

October 12, 2009

The Board of Aldermen met in regular session on Monday, October 12th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D, and Alvin R. Woodley –District E.   Absent:  None.   Press:  None.   Others Present:  James “Jim” Ruffin, Don R. English, Tamara S. Jackson, Richard Johnson, Jr., Dicie M. Gray, John L. Freeman, Altheaon Burch, Shelia Simpson, Mary V. Adams, Detries Morris, and Rita Myles.

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve the minutes of the September 28, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to pay current outstanding bills for the current period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the advertisement of bids for the construction of Wastewater Collection System Improvements (LDEQ-ARRA) Project.  The advertisement will be placed in the legal section of our local journal, the Mansfield Enterprise, and will run for three consecutive weeks on October 22nd, October 29th and November 5th.  The bids received will be opened at the November 23rd council meeting and taken under advisement.  Passed Unanimously

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve a Standard Form of Agreement for professional services to be rendered by BALAR Associates, Inc. to construct Phase I of Water Treatment Facility Improvements.  These improvements will be funded through the LA Dept. of Health & Hospitals’ (LDHH) Drinking Water Revolving Loan Fund program.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve a Standard Form of Agreement  for professional services to be rendered by BALAR Associates, Inc. to construct Wastewater Collection System Extensions at the DeSoto Plaza Shopping Center.  Passed Unanimously.

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the recommendation of Police Chief Don English to hire Tamara S. Jackson full time in the Mansfield Police Department.  Ms. Jackson has been employed with the Police Department since June 29, 2009 and has proven herself to be punctual and capable to perform the duties in her current capacity as dispatcher.   Passed Unanimously. 

Additionally in new business, it was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to receive and open bids from the City’s surplus equipment sale and take them under advisement until the next meeting.  Once tabulated, the high bids will be accepted at the October 26th regular council meeting.  The bids opened were recorded as follows:  Earl J. Street   Item 2 -$600.00, Item# 5 -$350.00, Item# 11 -$30.00, Item# 12 -$30.00, Item# 13 -$30.00, Item# 15 -$25.00, Item# 16 -$20.05, Item# 18 -$20.01, Item# 20 -$60.00, Item# 21 -$60.00, Item# 22 -$60.00, Item# 23 -$60.00, Item#24 -$50.00, and Item#25 -$150.00.   Billy J. Cotton   Item#2 -$555.00, Item#16 -$30.00, Item#20 -$75.00, and Item#24 -$60.00.  Donnie Averitt   Item#2 -$817.00, Item#10 -$1,867.00 and Item#25 -$169.00.   Odis Jackson   Item#2 -$550.00, Item#10 -$1,000.00, Item#25 -$100.00   Setoya M. Parker   Item#8 -$1,002.00,  Chrissy Ryals   Item#11 -#22.00, Item#13 -$21.00, Item#14 -$23.00, Item#15-$22.00, Item#16 -$21.00, Item#17 -$23.00 and Item#19 -$22.00.  Karen Clark   Item#11 -$23.00, Item#13 -$22.00, Item#14 -$21.00, Item#15 -$23.00, Item#16 -$22.00, Item#17 -$21.00 and Item#19 -$23.00.  Kim Youngblood   Item#11 -$21.00, Item#13 -$23.00, Item#14 -$22.00, Item#15 -$21.00, Item#16 -$23.00, Item#17 -$22.00 and Item#19 -$21.00.  Christy White   Item#2 -$500.00.   Bobby Jean Woods   Item#2 -$650.00, Item#4 -$800.00, Item#5 -$500.00, Item#6 -$925.00, Item#7 -$700.00.   Kenny Cox   Item#10 -$1,100.00 and Item#25 -$100.00.

 During the Comments Period for the Mayor and Councilmen, no comments were offered.    

With no further business to discuss, the meeting adjourned at 4:52 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk    

( Back to Meeting List )

{October 26}

NOTICE of PUBLIC MEETING

October 26, 2009 – 4:30PM

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the October 12, 2009 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Approval to accept the high bids from the 2009 Surplus Equipment Sale.

   2. Approval to receive, open and accept the low bid for construction of restroom facilities situated at the recreational park of the City Hall Complex.

   3. Further discussion of the leasing of city-owned property at Polk and Monroe Streets to the DeSoto Health Care Center.

   4. Adopt a Resolution authorizing the advertisement of sealed bids for the purchase of Series 2010 Sales Tax Bonds for improvements to the City’s Public Water Distribution System. ($6,400,000)

   5. Adopt a Resolution making application to the State Bond Commission for the issuance of Series 2010 Limited Tax Revenue Bonds for improvements to the City’s Public Water Distribution System. ($1,550,000)

8. NEW BUSINESS

   1. Approval of recommendation by Police Chief Don English to hire Rusty J. Silvey full time in the Mansfield Police Department.

   2. Presentation by Mansfield Business and Civic Association President, Terri Baker

   3. Approval of recommendation by Mansfield Planning & Zoning Commission denying the request of Shedrick & Joann Adkins to place a mobile home at 2202 Whaley Street.  

   4. Approval by council to authorize the advertisement of bids for a used bucket  truck for use in the Public Works Department.

   5. Presentation by DeSoto Parish E-911 Administrator, Mr. Bruce Vanderhoeven

   6. Presentation by EnCana Oil & Gas, Inc. to the Mansfield Police & Fire Depts.

   7. Approval of Budget Amendments/Adjustment #1 of 2009.  

   8. Approval by council to authorize the advertisement of bids for additional parking at City Hall.

   9. Approval of recommendation from Balar Engineers to award a construction contract to Ronald G. Carlson for the Polk Street sidewalk improvements in the amount of $18,840.00.

   10. Authorize the Mayor to purchase a new Fire Truck under the State Contract.

   11. Authorize the Mayor to enter into a Co-Operative Endeavor Agreement between the City of Mansfield and DeSoto Plaza Associates involving the improvement of the infrastructure of the old Wal- Mart Shopping Center.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the

assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{October 26, 2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

October 26, 2009

The Board of Aldermen met in regular session on Monday, October 26th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, and Joseph Hall, Jr. –District D.   Absent:  Alderman Alvin R. Woodley -District E.  Press:  Cynthia “Cindy” Williams (The Enterprise) and Vickie Welborn (The Times).

It was MOTIONED by  MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to approve the minutes of the October 12, 2009 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  During this period, Mr. John Yeary, CEO of DeSoto Regional Health System (DRHS) of Mansfield, LA stood to request a chance to comment on Item C under Old Business on the agenda.  This item was the continued discussion of a request by the board members of the proposed DeSoto Health Care Center to lease city-owned property (at corner of Polk and Monroe Streets) to their facility to situate a 54’ x 60’ modular building.  This facility would seek to offer health care services to parish residents of meager means.  Mr. Yeary spoke in opposition to this request stating that he felt the DRHS was adequate to provide care to such residents.  In conclusion, he believed that DRHS was equipped to offer services to patients of all socio-economic diversities.   When no further public comments were offered, the Public Comments Period was then closed.

Old Business:  

Item A:  It was MOTIONED by G. B. HALL III and SECONDED by J. DUDLEY KEMPER to accept the high bids received from the City’s recent 2009 Surplus Equipment Sale. Passed Unanimously.   A list of the high bidders and their bid amounts are as follows:  Earl J. Street (Item #11 - $30.00, Item#12 - $30.00, Item#13 -$30.00, Item#15 -$25.00, Item#18 -$20.01, Item# -60.00, Item#21, -$60.00, Item#22 -$60.00, and Item#23 -$60.00),  Bobby J. Woods (Item#4 -$800.00, Item#5 -$500.00, Item# -$925.00, Item# -$700.00), Setoya Parker (Item#8 -$1,002.00), Donnie Averitt (Item#2 -$817.00, Item#10 -$1,867.00 and Item#25 -$169.00), Chrissy Ryals (Item#14 -$23.00 and Item#17 -$23.00), Billy J. Cotton (Item#16 -$30.00, Item#20 -$75.00 and Item#24 -$60.00), and Karen Clark (Item#19 -$23.00). 

Item B:  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the receipt, opening and acceptance of the low responsive bid for the construction of restroom facilities situated at the recreational park of the City Hall Complex.  Only two bids was received- one from C. Eliot Thomas Construction Co., L.L.C. at a cost of $20,049.62, and the other from M & M Builders, Inc. at a cost of $54,516.00.   The council then by unanimous vote, awarded a construction contract to C. Eliott Construction Co., L.L.C. Construction drawings and specifications for this project were also transmitted on October 9th by our engineers, BALAR Associates, Inc., to two other contractors (David Lawler Construction, Inc. –Shreveport, LA and Boggs & Poole Contracting Group, Inc. –Bossier City, LA), but neither company submitted a proposal. 

Item C:  Further discussion ensued on the request from the board members of the DeSoto Health Care Center for the council to consider leasing city-owned property for a modular building they would like situated near the new Multi-Agency Building on Polk Street.  In response to opposition expressed earlier in the meeting from DeSoto Regional Health System’s CEO, Mr. John Yeary, founder Detries Morris, remarked that this new facility would seek to complement the services offered by DRHS, not compete with them.  “The services of this facility would focus on the indigent and underinsured in our community,” Mrs. Morris said.  Also, those patients with limited means of transportation would have a local facility available, eliminating the need to travel to other out-of-town facilities, and one that offered health care on a sliding fee scale.  Members of the facility’s board attended the October 12th council meeting and were told that a site plan was needed before further action could be taken on their request.  At this meeting, Parish Administrator/Engineer, Mr. Steve Brown, was present to state that the proposed site of the facility was adequate to situate a 54’ x 60’ modular structure.  He also stated that he had conferred with the City’s Public Works Director (Jim Ruffin) on the availability of utility services at this site, and connectivity was possible.  Additionally, this board has also applied for 501 (c)(3) status.  Aldermens G. B. Hall III, J. Dudley Kemper and Joseph Hall, Jr. voted to take all of this new information under advisement until the November 9th meeting, when possibly a decision will be rendered.  Alderman Mitchell L. Lewis recused himself from voting since he is on the board of the DRHS. 

Item D:  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by J. DUDLEY KEMPER to adopt a Resolution authorizing the advertisement for sealed bids for the purchase of Series 2010 Sales Tax Bonds ($6,400,000) for the purpose of funding improvements to the City’s Public Water Distribution System.  The bonds would be paid solely from and secured by an irrevocable pledge and dedication of the special one-half of one percent (½%) sales and use tax levied and collected pursuant to an election held on October 4, 2008.  Passed Unanimously.

Item E.  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL III to adopt a Resolution making application to the State Bond Commission for the issuance of Series 2010 Limited Tax Revenue Bonds ($1,550,000) for funding improvements to the City’s Public Water Distribution System.  The bonds would be secured by and payable from a pledge and dedication of the funds to be derived by the Issuer from the levy and collection of its special tax of 8.15 mills which the Issuer is authorized to levy and collect each year the Bonds are outstanding. Passed Unanimously.

New Business:

Item A:  It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve the recommendation made by Police Chief Don R. English to hire Rusty J. Silvey, Jr. full-time in the Mansfield Police Department.  Officer Silver has been employed with the police department since July 1, 2009, has achieved an excellent attendance record, is able to follow the instructions of his supervisors and has demonstrated his ability to interact with the public in a professional manner.  Passed Unanimously. 

Item B:  A presentation was made by Mansfield Business and Civic Association president, Terrie Baker, who informed the Mayor and Council that this group had recently sponsored a fundraiser where the monies collected would be used to purchase additional Christmas wreaths to be placed in the downtown district.  In the fall of 2007, 20 wreaths were purchased and installed and these additional decorations will be extended along Polk, Washington and Louise Streets; as well as a few placed on Hwy. 509 stopping at Britt’s Automotive Parts Store. Her request was to ask the City to help with the shortfall of $2,669.52 (the cost of approximately 7 wreaths), which would satisfy the cost of the additional decorations.  It was MOTIONED by G. B. HALL III and SECONDED by J. DUDLEY KEMPER to have the City assist with underwriting this cost, as these decorations would enhance the aesthetic appeal of the downtown area during the holiday season.  Passed Unanimously.

Item C:  It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER approve the recommendation  of the Mansfield Planning and Zoning Commission to deny the request of Shedrick and JoAnn Adkins to place a mobile home at 2202 Whaley Street.  Passed Unanimously.  Their request was met with opposition from neighboring residents in that area, some of whom were present at this council meeting.  Mr. Adkins was allowed to make comments and stated he believed there to be a misconception about their intent for the lot where the mobile home would be situated.  The mobile home would not be dilapidated, would be comparable to others in the neighborhood, and would only be situated there temporarily.  Mayor McCoy suggested that the petitioners revisit their neighbors and clarify with them their intent for the property.  Perhaps then their request would be looked upon more favorably and an appeal could be made to the Mansfield Planning and Zoning Commission for a repeat deliberation.

Item D:  It was MOTIONED by G. B. HALL III and SECONDED by J. DUDLEY KEMPER to approve the advertisement of sealed bids for a used bucket truck for use in the Public Works Department.  A request for bids will be published in our local journal, The Enterprise, on November 5th, 12th and 19th.  Any bids received will be opened at the November 23rd meeting, and the lowest responsive bid will be accepted provided it meets all of our specifications.  Passed Unanimously. 

Item E:  A presentation was made by the administrator, Mr. Bruce Vanderhoeven, of the DeSoto Parish Communications District E-911 office to request the City’s assistance with underwriting the cost of a new radio console system.  The new system would further improve communications between all the parish’s emergency response agencies (fire, police, ambulance, etc.). The total cost of this equipment totaled $10,239.00 and would be divided among all seven (7) districts/departments and the E-911 office.  The cost split amounted to $1,279.87 among all eight agencies.  It was MOTIONED by G. B. HALL III and SECONDED by MITCHELL L. LEWIS to approve the disbursement to the E-991 office of the City’s portion of the cost of the new radio console.  Passed Unanimously. 

Item F:  A presentation was made by representative from EnCana Oil and Gas (USA) Inc. (Shawn Helm, Stakeholder Relations Coordinator and Don McClure, Vice President of Government) to the Mansfield Police and Fire Departments.  From this company, the Mansfield Police Department received $10,000 for the purchase of a new utility vehicle (2010 Kawasaki 4WD Mule) and the Fire Department also received $10,000 to purchase new air packs and related gear. 

Item G:  It was MOTIONED by G. B. HALL III and SECONDED by MITCHELL L. LEWIS to approve Budget Amendments/Adjustment No. 1 of 2009 as prepared by the City’s accountant, Melony McCarty, with the corrections noted by Alderman G. B. Hall III.  Corrections to annual dates on pages 3 and 4 were noted (change from 2007 to 2009) and on page 3 a math error was noted (in the Proposed Budget Adjustment column, Total Waterworks Operating Expense was changed to match Total Water Revenue -$650,650 to $657,650).  Passed Unanimously. 

Item H:  It was MOTIONED by G. B. HALL III and SECONDED by MITCHELL L. LEWIS to authorize the advertisement of bids for the construction of additional parking on city-owned property adjacent to the City Hall Complex.  Passed Unanimously. 

Item I:  It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the recommendation from BALAR Associates, Inc. to award a construction contract in the amount of $18,840.00 to the Ronald G. Carlson for sidewalk improvements (Phase 5) on Polk Street.  Only one other bid was submitted from Wimbley Construction, Inc. for this area in the amount of $25,812.00.   Passed Unanimously.

Item J:  It was MOTIONED by JOSEPH HALL, JR. and SECONED by G. B. HALL III to authorize the purchase of a new fire pumper truck through Martin Apparatus, Inc. (Lafayette, LA) under the LaMas State Contract Program in the amount of $389,700.00.  The new truck must me delivered and paid for before year-end.  If the unit is paid for upon acceptance and delivery, the City can take advantage of a discount from the above cost of $3,819.00.  Passed Unanimously.

Item K:  It was MOTIONED by MITCHELL L. LEWIS and SECONDED by  G. B. HALL III to authorize the Mayor to enter into and execute a Cooperative Endeavor Agreement between the City of Mansfield and DeSoto Plaza Associates for the construction of infrastructure improvements at the DeSoto Plaza Shopping Center on Washington Avenue.(Old Wal Mart) Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, Mayor McCoy reported that he had met with all Department Heads to discuss their budget needs for 2010 and that the City’s Annual Financial Budget should be ready for review and approval at the November 23rd meeting.     

With no further business to discuss, the meeting adjourned at 5:25 p.m., by MOTION from JOSEPH HALL, JR. and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor    

Marvin R. Jackson, City Clerk   

( Back to Meeting List )     

{November, 9}

NOTICE of PUBLIC MEETING

November 9, 2009 – 4:30PM 

AGENDA

Mansfield City Hall –Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Mitchell L. Lewis

3. Pledge of Allegiance:  Council Member J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the October 26, 2009 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills for this period.

7. Public Comments Period

8. OLD BUSINESS

   1. Continued discussion of leasing city-owned property to DeSoto Health Care Center. (@ crnr of Polk & Monroe Streets)

   2. Any other old business.

9. NEW BUSINESS

   1. Approval of Amendment No. 1 of the Standard Form of Agreement for Professional Services dated December 15, 2007 for LCDBG Grant Funds FY 2008-09 (Wastewater Treatment Facility Improvements). 

   2. Adopt a Resolution authorizing the advertisement of bids and lease for mineral rights on lands owned by the City of Mansfield as described in Exhibit A.

   3. Any other new business.     

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{November 9,2009}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

November 9, 2009

The Board of Aldermen met in regular session on Monday, November 9th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Mitchell L. Lewis.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, and Mitchell L. Lewis –District C.   Ab