January 14 (Agenda/Meeting Minutes)

January 28 (Agenda/Meeting Minutes)

February 11 (Agenda/Meeting Minutes)

February 25 (Agenda/Meeting Minutes)

March 5 Special (Agenda/Meeting Minutes)

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March 24 (Agenda/Meeting Minutes)

April 14 (Agenda/Meeting Minutes)

May 12 (Agenda/Meeting Minutes)

June 23 (Agenda/Meeting Minutes)

July 28 (Agenda/Meeting Minutes)

August 11 (Agenda/Meeting Minutes)

September 08 (Agenda/Meeting Minutes)

September 22 (Agenda/Meeting Minutes)

October 13 (Agenda/Meeting Minutes)

October 16 Special Meeting (Agenda/Minutes)

November 3 (Special Meeting Minutes)

November 10 (Agenda/Meeting Minutes)

November 24 (Agenda/Meeting Minutes)

December 08 (Agenda/Meeting Minutes)

December 31 Special Meeting (Agenda/Meeting Minutes)

December 22 (Agenda/Meeting Minutes)

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2009 Meeting and Minutes Archives

{January 14}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, January 14, 2008 at 4:30 p.m. at Mansfield City Hall located at 705 Polk Street.

1. Invocation/Pledge of Allegiance

2. Public Comment Period

3. Approval of minutes for the December 27, 2007 Special Meeting.

4. OLD BUSINESS

    

   1. Approval by council to accept the low bid of $795.00 per dry ton for the chemical Caustic Soda Liquid from Harcros Chemicals, Inc. for use at the Toledo Bend Water Treatment Plant.

   2. Approval to authorize advertisement of bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant.  

    

5. NEW BUSINESS

    

   1. Discussion by Rev. Ludd Flanigan concerning the collection of sewerage fees by the City of Mansfield for residents formerly covered by the Eastside Sewer System District.

   2. Approval by council to accept and open bids secured by BALAR Associates, Inc. for the URAF U. S. Hwy. 171 Project and take under advise meeting until the next meeting.

   3. Approval by council to authorize advertisement of bids for a new 2008 Pickup Truck to be purchased and used for community service work.

   4. Mayor’s Comments

   5. Adjournment

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Marvin Jackson, Deputy Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Deputy Clerk

{JANUARY 14, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

JANUARY 14, 2008

The Mayor and Board of Aldermen met in regular session on Monday, January 14th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present; G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.–District B and Alvin R. Woodley-District E.  Mayor McCoy called the meeting to order at 4:31 p.m after which an invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed.

MOTION BY JOSEPH HALL, JR., SECONDED BY J. DUDLEY KEMPER to approve  the minutes of the December 27, 2007 council meeting.  Passed unanimously.

MOTION BY G. B. HALL, III, SECONDED BY J. DUDLEY KEMPER to approve the payment of bills for the month of December 2007.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III., SECONDED BY J. KEMPER to approve acceptance of the bid of  $795.00/dry ton submitted by Harcross Chemicals, Inc. for the chemical Caustic Soda Liquid for use at the Toledo Bend Water Treatment Plant.  No other sealed bids were received on this chemical.  Passed unanimously. 

MOTION BY MITCHELL LEWIS, SECONDED BY JOSEPH HALL, JR. to approve the advertisement of bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant. This chemical is being re-bid.  Sealed bids were requested on it in late November 2007 to be opened at the December 27, 2007 council meeting, but none were received.   Bids received on this chemical will be opened at the February 11, 2008 meeting. Passed unanimously. 

New Business:  Mansfield citizen, Rev. Ludd Flanigan was present at this meeting to inquire about sewerage fees previously collected by the DeSoto Parish Policy Jury for former residents of the Eastside Sewer System District.  These fees are now collected by the City of Mansfield.  Mr. Flanigan inquired about the amount each customer owed before the fees started being collected by the City.  For this information, Mayor McCoy suggested he make contact with the DeSoto Parish Police Jury’s office.  Mr. Flanigan’s inquiry could not be answered at this meeting. It was determined that he would have to consult the Police Jury’s office for the information he was seeking. 

MOTION BY G. B. HALL, III, SECONDED BY MITCHELL LEWIS to approve acceptance of the following bids secured by BALAR Associates, Inc. for the Utility Relocation of Water and Sewer Facilities in connection with the U. S. Hwy. 171 Turn-Lane Project:   C. W. & W. Construction (bid of $679,027.80), JPD Construction, LLC (bid of $664,483.20), Pulley Construction, Inc. (bid of $599,163.04), Wicker Construction, Inc. (bid of $621,775.20).  These bids were received, opened, and taken under advisement until the next regular council meeting.  Passed unanimously.

MOTION BY JOSEPH HALL, JR., SECONDED BY MITCHELL LEWIS to approve the advertisement of bids for a new 2008 Chevrolet Silverado 2500HD Crew Cab Work Truck to be purchased and used for community service work.(bids received to be opened  2/25/08)  

Mayor’s Comments:  None

MOTION BY JOSEPH HALL, JR., SECONDED BY J. DUDLEY KEMPER to adjourn this meeting at 4:48 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{January 28}

PUBLIC  NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, January 28, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the January 14, 2008 meeting.

5. Approval to pay bills for the month of January.  

6. OLD BUSINESS

   1. Acceptance of low bid of $599,163.04 from Pulley Construction, Inc. for the Utility Relocation of Water & Sewer Facilities in connection with the construction of the U. S. Hwy. 171 Turn-Lane Project.

   2. Any other old business

7. NEW BUSINESS

8. Reports from Department Heads

9. Mayor’s Comments

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk

{January 28, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

JANUARY 28, 2008

The Mayor and Board of Aldermen met in regular session on Monday, January 28^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Alvin R. Woodley-District E.  Absent from this session was Joseph Hall, Jr. –District D.  Mayor McCoy called the meeting to order at 4:33 p.m. after which an invocation was offered by Alderman J. Dudley Kemper.  The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed.

MOTION BY J. DUDLEY KEMPER., SECONDED BY MITCHELL LEWIS to approve the minutes of the January 14, 2008 council meeting.  Passed unanimously.

MOTION BY ALVIN WOODLEY, SECONDED BY MITCHELL LEWIS to approve the payment of bills for the month of January 2008.  Passed unanimously.

Old Business:   MOTION BY J. DUDLEY KEMPER, SECONDED BY MITCHELL LEWIS to accept the low bid of $599,163.04 from Pulley Construction, Inc. for the Utility Relocation of Water & Sewer Facilities in connection with the construction of the U. S. Hwy. 171 4-Lane Project.  Passed unanimously. 

New Business:  None

Reports from Department Heads:  Mayor McCoy opened the floor to accept reports from the department heads that captured all activity for calendar year 2007.  First Police Chief, Don English reported that his department had received a total of 2,628 in 2007 for some type of service.  To date, 162 calls had been received.  Further, he reported that detour signs will be posted when construction of the new state highway gets underway.  Finally, he informed the council that traffic was delayed for approximately 26 minutes on Polk Street when a KCS Railway Company train was stopped today.  One of the train’s main engines malfunctioned. This occurrence was unforeseen and unavoidable.  Next, Public Works Director, Jim Ruffin commented that the appearance of the City will change dramatically when construction of the new state highway is complete.   The new sanitation truck was recently purchased and delivered and was in service for the first time on January 17^th.  An LCDBG grant in the amount of $30,000 for the repair to the drainage system on Claudia and Gibbs Streets was approved. Further, all connectivity to water and sewer systems for the new Wal Mart SuperCenter are in place and ready for the store’s grand opening in early March.  A water system upgrade to a 3” main is slated for Henderson Lane, and finally a valve ruptured at the Toledo Bend Treatment Plant early Saturday morning (01/26/08).  There was no damage to the water main, but the rupture caused a temporary discoloration to the water channeled from that reserve.  The water was discolored, but the safety of the water used for public consumption was not compromised.  Last to report was Fire Chief, Lee Shaver who offered that by the end of 2007 his department had received 916 calls from city residents.  Of that number, 730 were EMS calls, 111 were fire calls, 41 were Motor Vehicle Accidents(MVAs) and 34 were public service calls.  He also reported that in late November 2007, a new fire service truck ($cost = $54,000)  had been ordered and delivery is expected in a few weeks.  A line item appropriation had been received from the Department of the Treasury last year approving this allocation to purchase a new truck and other equipment.  Additionally, all firemen in his department had been measured for new dress uniforms to be worn on special occasions.  Finally, an Honor Guard is being formed comprised of both policemen and firemen (2 policemen and 2 firemen).  This department is also contemplating procuring a tower to be used for training purposes.      

Mayor’s Comments:  None

MOTION BY J. DUDLEY KEMPER, SECONDED BY ALVIN WOODLEY to adjourn this meeting at 4:52 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{February 11}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, February 11, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the January 28, 2008 meeting.

5. Approval to pay current outstanding bills.

6. OLD BUSINESS

1. Approval to accept and open bids for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant and take under advisement until the next meeting.

2. Any other old business

7. NEW BUSINESS

1. Approval of a resolution authorizing the expenditure of outstanding Series 2001 bond proceeds for the acquisition of real estate adjacent to City Hall.  

2. Any other new business

8. Mayor’s Comments

9. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{February 11, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

FEBRUARY 11, 2008

The Mayor and Board of Aldermen met in regular session on Monday, February 11^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alvin R. Woodley-District E.    Mayor McCoy called the meeting to order at 4:33 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman J. Dudley Kemper.  The Mayor next opened the floor for a public comment period.  When none were brought forth, the floor was then closed. 

MOTION BY JOSEPH HALL, JR., SECONDED BY ALVIN WOODLEY to approve the minutes of the January 28, 2008 council meeting.  Passed unanimously.

MOTION BY ALVIN WOODLEY, SECONDED BY MITCHELL LEWIS to approve the payment of current outstanding bills.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III,  SECONDED BY JOSEPH HALL, JR.  to receive and open bids  for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Plant and take under advisement until the next meeting.  Passed Unanimously.  No other old business was discussed. 

New Business:  MOTION BY MITCHELL LEWIS, SECONDED BY J. DUDLEY KEMPER to approve the resolution attached to the agenda packages authorizing the expenditure of outstanding Series 2001 bond proceeds for the acquisition of the building and lot adjacent to City Hall. The Mayor is also authorized to execute the necessary documents to fully consummate the acquisition of this real estate at a cost of $75,000 with an additional $10,000 to be expended for necessary improvements and/or other property modifications.

During the Mayor’s Comments, Mayor McCoy asked Public Works Director, Jim Ruffin to elaborate on the upcoming sidewalk improvements to commence later this year. These improvements will represent Phase 4 of this project, and will affect Kings Highway and Lee Street.  Jim and BALAR engineers visited the work site today.  In the City’s financial budget for fiscal year 2008, $25,000.00 was allocated for this project.  Also, the Mayor reported that he, Alderman G. B. Hall, III and Jim May (Exec. Dir. of the Chamber of Commerce) attended the last DeSoto Parish Policy Jury meeting where their jurors agreed to allocate $100,000.00 toward repaving the brick streets on Texas and Adams Streets.  BALAR engineers performed soil and subsurface tests today to determine if the streets can bear the infrastructure enhancements.  In unrelated business, the Mayor announced that another movie will be filmed here beginning, Wednesday February 13^th.  The film crew has scheduled a four to five day shoot during the evening hours at Dr. Jeffrey Evans’ house located at 314 Kings Highway.  The working title for the movie is, “The Midnight Man,” which is being filmed by the company, Drumbeater Productions, LLC.  In other comments offered during this period, Alderman Mitchell Lewis inquired about the DeLitter DeSoto Committee, a volunteer committee organized years ago to help clean up the streets and neighborhoods in the parish.  He asked if they were still active and in existence.  The Mayor responded by saying his office would check to see if this committee is still viable.  Finally,

the Mayor mandated that any resident, within the city limits,  with an abandoned vehicle on his property will be fined beginning February 18^th.  Cindy Williams, editor of the City’s official journal (The Enterprise) was asked to print a brief notice in the next edition of this publication informing citizens of this new policy.  Additionally, the Mayor announced that construction had begun on a new restaurant called, Taco Express.  The new eatery will be situated on the corner of Claudia and Polk Streets next door to Anderson Feed & Seed. 

With no further business to discuss, it was MOTIONED BY J. DUDLEY KEMPER, and SECONDED BY ALVIN WOODLEY to adjourn this meeting at 4:55 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{February 25}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, February 25, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the February 11, 2008 meeting.

5. OLD BUSINESS

1. Approval to accept and open bids for a 2008 Chevrolet Silverado C2500 Heavy Duty Four-Wheel Drive Crew Cab Work Truck and take under advisement until the next meeting.  

2. Approval by council to accept the low bid of $251.50/dry ton from GEO Specialty Chemicals for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Facility.

6.  NEW BUSINESS

1. Adoption by council of Louisiana Compliance Questionnaire in preparation for the 2007 annual financial audit as required by our auditor.

2. Review annual Municipal Water Pollution Prevention Environmental Audit Report and approve the Resolution on page 17 of same.

3. Request city attorney to draft a contract between the City of Mansfield and Building Inspections Plus as building code construction inspectors and authorize the Mayor to execute same.

4. Any other new business

7. Mayor’s Comments

8. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{February 25, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

FEBRUARY 25, 2008

The Mayor and Board of Aldermen met in regular session on Monday, February 25th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Joseph Hall, Jr.-District D.  Absent from this session was Alderman Alvin R. Woodley-District E.    Mayor McCoy called the meeting to order at 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTION BY JOSEPH HALL, JR., SECONDED BY MITCHELL LEWIS to approve the minutes of the February 11, 2008 council meeting.  Passed unanimously.

Old Business:   MOTION BY G. B. HALL, III,  SECONDED BY JOSEPH HALL, JR.  to receive and open bids for a 2008 Chevrolet Silverado 2500HD 4WD Crew Cab 167” Work Truck.  Only one bid was received on this vehicle from Mansfield Auto World at a bid price of $25,175.20.  The council voted unanimously to accept this bid and to take it under advisement until the next meeting.  Secondly, in old business, it was MOTIONED BY JOSEPH HALL, JR. and SECONDED BY J. DUDLEY KEMPER to accept the bid of $251.50/per dry ton from GEO Specialty Chemicals for the chemical Aluminum Sulfate Solution for use at the Toledo Bend Water Treatment Facility. This company will be notified in writing of the council’s approval and acceptance of their bid price.  Passed unanimously. 

New Business:  It was resolved by MOTION FROM  G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER to adopt the completed Louisiana Compliance Questionnaire attached to the agenda packages as required by our auditor, William E. Weatherford, CPA, L.L.C. in preparation for the 2007 financial audit.  Further, after careful review, it was MOTIONED BY G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER to approve the resolution on page 17 of the Municipal Water Pollution Prevention Environmental Audit Report that was attached to the agenda packages.  Finally in new business, it was MOTIONED BY G. B. HALL, III and SECONDED BY J. DUDLEY KEMPER that our city attorney (Richard Z. Johnson, Jr.) be authorized to draft a contract between the City of Mansfield and Jimmy Sitter of Building Inspections Plus to act as the building official for this municipality.  While under contract, Mr. Sitter would be commissioned to prepare plan reviews and perform inspections on the construction of new commercial and residential building projects as well as remodels, renovations and additions to existing structures.

During the Mayor’s Comments Period,  Mayor McCoy reported that officers from the Louisiana National Guard (Camp Beauregard –Pineville, LA) paid a visit to the city on Friday, February 22nd to peruse the 5-acre tract of unimproved property previously donated to us located near the new Wal-Mart SuperCenter store.  This tract is located along the Northeast side of the city along Highway 509, and is where a recreational park will be situated.  The new park will be designed to benefit the community at large.  The Louisiana Army National  Guard has agreed to assist the City with the infrastructure of the park. This construction project was first discussed with the LA National Guard in the winter of 2003, but to date, no work has been performed. The Adjutant General for Louisiana, Major General Bennett C. Landreneau informed the Mayor that to reactivate this project, a written appeal had to come out of this office requesting such.  On an unrelated matter, Alderman G. B. Hall, III commented that he had received numerous complaints from city residents about the lot on the corner of Polk and Jefferson Streets adjacent to Valentine Pharmacy.  This lot is owned by Bryan Slaughter of Mansfield Cycle World located at the 1200th block of Polk Street.  Presently Mr. Slaughter has on display, new utility tractors and trailers for purchase by interested buyers.  The lot is encircled by a six-foot hurricane fence.  Residents complain that this lot does in no way, compliment the aesthetics of the downtown district.  “The appearance of the lot is ‘cold’ and ‘uninviting’ to visitors of the city and to passers-by”, Alderman Hall said.  Mayor McCoy requested that city attorney Richard Johnson research city ordinances or other similar, legal precedents to ascertain if Mr. Slaughter is in violation of any bylaw or statute or can be compelled to modify the visual appeal of the lot in some way.  Mr. Johnson will report on his findings at the next regular session(3/10/08).  On a more positive note, Alderman G. B. Hall, III reported that he had received compliments from many city residents on the new playground equipment recently installed on the grounds behind the City Hall complex.  Mayor McCoy then announced that more improvements are forthcoming to further enhance the park area.  Plans are to soon construct a pedestrian walkway that will encompass the park and City Hall building.

With no further business to discuss, it was MOTIONED BY G. B. HALL, III and SECONDED BY MITCHELL LEWIS to adjourn this meeting at 4:53 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

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{March 5}

NOTICE of SPECIAL MEETING

TO:  Board of Aldermen

        City Attorney

        News Media

        General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S. 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Wednesday, March 5, 2008, at 11:30 a.m.

A G E N D A

1. Discuss Relocation of Water and Sewer Facilities on U.S. Hwy. No. 171(LDOTD State Project No. 025-05-0024) and Funding Required to Finance Project.

Honorable Curtis W. McCoy, Mayor

SERVED ON:   __________________________________________________________

SERVED BY:   ___________________________________________

                                    Signature of Mansfield Police Officer

DATE/TIME SERVED:  _______________   __________________

                                                Date                            Time

Esquire

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{March 5, 2008}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

March 5, 2008

In a special meeting called pursuant to the provisions of R.S. 42:7, the Mayor and Board of Aldermen met on Wednesday, March 5th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present; G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alderman Alvin R. Woodley-District E.   Mayor McCoy called the meeting to order at 11:30 a.m. after which an invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   

This special meeting was called to discuss the funding required to relocate city water and sewer facilities on U. S. Highway 171 in connection with LA DOTD State Project No. 025-05-0024.  A recent audit of the City’s financial records by the audit section of DOTD resulted in computations reflecting $410,000.00 in unencumbered funds available for the utility relocation.  However, after brief discussion and careful deliberation, the council determined that these surplus funds need to be earmarked for impending system improvements in the area of public works.  Therefore, it was resolved by MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to dedicate water and sewer surplus funds of $410,000.00 to system improvements including, but not limited to, DEQ (Dept. of Environmental Quality) required improvements at our Wastewater Treatment Facility, and excluding the cost of relocation of utility lines necessary due to the relocation of state highways.  Motion passed unanimously.

With no further business to discuss it was MOTIONED BY G. B. Hall, III, and SECONDED BY J. Dudley Kemper to adjourn the meeting at 11:42 a.m.  Motioned passed unanimously.

Curtis W. McCoy, Mayor

City of Mansfield, Louisiana

I, Marvin R. Jackson, Clerk for the City of Mansfield, do hereby certify that the above constitutes a true and correct copy of the action adopted and resolved by the Mayor and Board of Aldermen of the City of Mansfield in special session on Wednesday, March 5, 2008.

Marvin R. Jackson, Clerk                                                  

City of Mansfield, Louisiana

( Back to Meeting List )

{March 10}

PUBLIC NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, March 10, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the February 25, 2008 meeting.

5. Approval of minutes for the March 5, 2008 special called meeting.

6. Approval by council to pay current outstanding bills.

7. OLD BUSINESS

1. Approval by council to accept the bid of $25,175.20 on a 2008 Chevy Silverado 2500HD Four-Wheel Drive Crew Cab Work Truck for use as a community service work vehicle.

2. Approval by council to accept the bid of $12,324.00 submitted by Larry Wimbley of Wimbley Construction, LLC for Phase IV Sidewalk Improvements affecting the south side of Kings Highway to Lee Street.

8. NEW BUSINESS

1. Adoption by council of Ordinance No. 1 of 2008 to name a public drive in memory of Mrs. Sandra Phillips.

2. Any other new business

9. Mayor’s Comments

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

{March 10, 2008}

CITY OF MANSFIELD

MINUTES OF PUBLIC MEETING

March 10, 2008

The Mayor and Board of Aldermen met in regular session on Monday, March 10^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  J. Dudley Kemper-District B, Mitchell L. Lewis-District C, and Joseph Hall, Jr.-District D.  Absent from this session was Alderman G. B. Hall, III -District A.    Mayor McCoy called the meeting to order at 4:32 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman Mitchell Lewis.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTIONED by ALVIN WOODLEY, SECONDED by J. DUDLEY KEMPER to approve the minutes of the February 25, 2008 council meeting.  Passed unanimously.

MOTIONED by MITCHELL LEWIS, SECONDED by ALVIN WOODLEY to approve the minutes of the special call meeting on Wednesday, March 5, 2008.  Passed unanimously.

MOTIONED by J. DUDLEY KEMPER, SECONDED by ALVIN WOODLEY to pay current outstanding bills.  Passed unanimously.

Old Business:   MOTIONED by JOSEPH HALL, JR.,  SECONDED by J. DUDLEY KEMPER  to accept the bid of $25,175.20  submitted by Mansfield Auto World on a 2008 Chevrolet Silverado 2500HD 4WD Crew Cab 167” Work Truck to be used as a community service work truck.  This bid from Mansfield Auto World was the only one received for this vehicle.  Passed unanimously.

MOTIONED by ALVIN WOODLEY, SECONDED by MITCHELL LEWIS to accept the bid of $12,324.00  submitted by Wimbley Construction, LLC for Phase IV Sidewalk Improvements affecting the south side of Kings Highway to Lee Street.  Passed unanimously. 

New Business:  MOTIONED by J. DUDLEY KEMPER, SECONDED by JOSEPH HALL, JR. to amend the agenda to discuss inclusion in the states’ 2008-2009 Appropriations Bill (Budget) when their regular legislative session for 2008 commences on March 31^st.  A correspondence from District 7 State Representative Richard Burford, requested submission of a letter and formal resolution from the Mayor’s office and Mansfield Fire Department on funding needs for projects the two entities would like to see implemented.  The letters and resolutions will be presented to the Appropriations Committee via Representative Burford when they meet on March 31^st.   MOTIONED by ALVIN WOODLEY, SECONDED by J. DUDLEY KEMPER to authorize the City of Mansfield to request $45,000 for additional recreational equipment for our City Parks and a request of $46,000 by the Mansfield Fire Department for additional fire equipment upgrades.  Passed unanimously.

MOTIONED by JOSEPH HALL, JR., SECONDED by MITCHELL LEWIS to adopt Ordinance #1 of 2008 to name a public drive in memory of Mrs. Sandra N. Phillips. Specifically, the drive running south from Franklin Street and ending at the north end of the Mansfield City Hall parking lot shall be named Sandra Phillips Lane.  The full ordinance is on file at City Hall. Passed unanimously.

During the Mayor’s Comments Period,  Mayor McCoy had none.

With no further business to discuss, it was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to adjourn this meeting at 4:42 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{March 24}

PUBLIC  NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, March 24, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the March 10, 2008 council meeting.

5. OLD BUSINESS

None

6. NEW BUSINESS

1. Power-Point Presentation by Pastor Reegis Richard (Temple of Knowledge Church International) soliciting donations for the Class Act Community Center

2. Any other new business

7. Mayor’s Comments

8. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk

{March 24, 2008}

City of Mansfield

MINUTES OF PUBLIC MEETING

March 24, 2008

The Mayor and Board of Aldermen met in regular session on Monday, March 24^th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D and Alvin R. Woodley –District E.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed.

MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the March 10, 2008 council meeting.  Passed unanimously.

Old Business:   None.

New Business:   A power-point presentation was offered by Pastor Reegis Richard of the Temple of Knowledge International Church of Mansfield regarding an after school enrichment and support program called “C.L.A.S.S.  A.C.T.”  The acronym stands for Creating Leaders for Academic School Success while Acknowledging Community Talent.   Pastor Richard and his staff at the C.L.A.S.S.  A.C.T. Community Center, located at 228 Kyle Porter Road, administer and facilitate this support program fours days a week.  Earlier this year, the program was awarded a $217,000 grant from the LA Dept. of Education good through 2010.  Currently, there are 50 students enrolled in the after school program, which commences daily from 3:30 – 6:00 p.m.  Their annual goal is enrollment of at least 75 students per school session.  An array of services are offered including academic support, mentoring and recreational activities.  The program seeks to target impoverished students who are at risk of education failure.  All grade levels are encouraged to enroll and are eligible for assistance, from pre-K through 12^th grade.  Also offered are workshops for parents on the 2^nd Saturday of each month on computer literacy and debt management. This presentation was made by Pastor Richard to solicit in-kind resources and community involvement for this program.  Presently the community center is struggling with transportation issues.  Alderman Mitchell Lewis expressed thanks to Pastor Richard for implementing this much needed program and Alderman G. B. Hall commented on the importance of these types of enrichment opportunities during a child’s formative years.  Mayor McCoy requested that each of the aldermen pay this community center an on-site visit before the next council meeting to gain a first-hand account of the program in operation.  He also commented that our city attorney (Richard Johnson) will be consulted to explore the possibility of the City of Mansfield offering financial support to this program.  A determination about the type of support this municipality can offer will be discussed by the council in a future meeting.

During the Mayor’s Comments Period,  Mayor McCoy had none. 

With no further business to discuss, it was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL LEWIS to adjourn this meeting at 4:57 p.m.  Passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{April 14}

PUBLIC   NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, April 14, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the March 24, 2008 council meeting.

5. Approval by council to pay current outstanding bills.

6. OLD BUSINESS: None

7. NEW BUSINESS

   1. Approval of Change Order No. 1 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements  at Kings Hwy. ($1,484)

   2. Approval of Change Order No. 2  requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Polk/Monroe Streets.($3,600)

   3. Approval of Change Order No. 1 requested by Pulley Construction, Inc. for the Water & Sewer Facilities Relocation Project at U. S. Hwy. No. 171.

   4. Acceptance by council of proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Henderson Street Water Main Improvement Project.

   5. Acceptance by council of proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Claudia/Gibbs Street Drainage Improvement Project.

   6. Acceptance by council of Right of Way and Construction Servitude Conveyance on Hwy. 509 from Marcia Calhoun to the City of Mansfield and authorization for Mayor to execute same. 

   7. Approval by council of Ordinance No. 2 of 2008 adopting the 2008 Operating Budget of Revenue and Expenditures for the City of Mansfield. 

   8. Adoption by council of a proclamation declaring April 2008 as Fair Housing Month at the request of Bobby Jindal, Governor of the State of Louisiana.

   9. Presentation by Trey Bergeret of LAMAR Outdoor Advertising of Shreveport regarding outdoor ad signs.

   10. Presentation by Michelle Smith of the Office of Addictive Disorders regarding the pitfalls of underage drinking.

8. Mayor’s Comments

9. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

(April 14, 2008)

City of Mansfield

MINUTES OF PUBLIC MEETING

April 14, 2008

The Mayor and Board of Aldermen met in regular session on Monday, April 14h, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C and

Alvin R. Woodley –District E.  Absent from the session was Alderman Joseph Hall, Jr. –District D.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Mitchell L. Lewis.   The Pledge of Allegiance was lead by Alderman G. B. Hall, III.  The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the March 24, 2008 council meeting.  Passed unanimously.

Old Business:   None. 

New Business:   

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve a contract change order in the amount of $1,484.00 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Kings Highway.  This amount resulted in an adjusted contract price to $13,808.00 from the original amount of $12, 324.00.  Passed Unanimously. 

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve a contract change order in the amount of $3,600.00 requested by Wimbley Construction, LLC for Phase 4 of Sidewalk Improvements at Polk and Monroe Streets.  The improvement is requested to make the sidewalk at this location ADA compliant.  This amount resulted in an adjusted contract price to $17,408.00 from the new previous adjusted total of $13,808.00.  Passed Unanimously.

MOTION by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve a contract change order in the amount of $28,721.00 requested by Pulley Construction, Inc. for the Relocation of Water and Sewer Facilities at U. S. Highway 171.  This amount resulted in an adjusted contract to $627,884.04 from the original amount of $599,163.04.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to accept the proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Henderson Street Water Main Improvement Project.  The City intends to replace the existing water main on Henderson Street with a new 3” water main, and provide a tie-in of the existing 6” water main to the existing 16” water main on Highway 84 West. The construction costs for this project are estimated at $49,000.00.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to accept the proposal from BALAR Associates, Inc. to contract their services for surveying, engineering and inspection of the Claudia/Gibbs Street Drainage Improvement Project.  The construction costs are being funded by the Louisiana Government Assistance Program (LGAP) and consists of $30,000.00 which has been allocated to the City for construction activities. 

MOTION by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to accept the Right-of-Way and Construction Servitude situated on the North right-of-way line of LA State Highway 509, as conveyed by Marcia Calhoun to the City and authorization for the Mayor to execute same.  The right-of-way and servitude were granted for the purpose of relocating and maintaining an eight (8”) inch water main line located within a twenty foot (20’) wide utility easement owned by the City.  Passed Unanimously.

MOTION by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to adopt Ordinance No. 2 of 2008 approving the 2008 Operating Budget of Revenue and Expenditures for the City of Mansfield.  The aforementioned ordinance is more particularly recited as:

City of Mansfield

ORDINANCE NO. 2 of 2008

Proposed Budget Ordinance

AN ORDINANCE ADOPTING AN OPERATING BUDGET OF REVENUE

AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JANUARY

1, 2008 AND ENDING DECEMBER 31, 2008

BE IT ORDAINED BY THE BOARD of ALDERMEN, City of Mansfield, in general session convened that:

SECTION 1:  The attached detailed estimate of revenues for the fiscal year beginning January 1, 2008 and ending December 31, 2008, be and the same is hereby adopted to serve as an operating Budget of Revenues for the City of Mansfield during the same period.

SECTION 2:  The attached estimates of expenditures by department for fiscal year beginning January 1, 2008, and ending December 31, 2008, being the same is hereby adopted to serve as a Budget of Expenditures for the City of Mansfield during the said period.

SECTION 3:  The adoption of the Operating Budget of Expenditures being the same is hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification. 

SECTION 4:  Amounts are available for expenditures only to the extent included within the 2008 Budget.

SECTION 5:  All power to alter this Budget is reserved by the Board of Aldermen.

UPON MOTION by Alderman J. Dudley Kemper , seconded by Alderman Mitchell L. Lewis, passed and adopted at Mansfield, Louisiana on this 14th  day of April  2008.

MOTION by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to adopt a proclamation declaring April 2008 as Fair Housing Month at the request of Bobby Jindal, Governor of the State of Louisiana.  Governor Jindal requested all communities to adopt a proclamation to commemorate April 15, 2008 as the fortieth milestone of the National Fair Housing Law of 1968 that prohibits discrimination in housing and declares a national policy to provide, within constitutional limits, for fair housing in the United States. Passed Unanimously.

Trey Bergeret, Leasing Manager of LAMAR Outdoor Advertising in Shreveport, LA, presented a proposal for the erection and placement of billboards at five (5) specified locations within the corporate limits of the City of Mansfield.  This proposal would represent $7,500 per year of additional revenue to the City.  There is no risk on the City’s part, as this company carries its own liability insurance.  LAMAR also maintains and services all of the signs at their expense, and pays for the lighting of the billboards.  The signs take approximately two (2) days to build and erect and the City has first choice on what is advertised on them.  However, the company prohibits the advertisement of liquor, abortion or sexually explicit images.  After Mr. Bergeret’s presentation, it was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER that the council take the proposal under advisement until the April 28th regular meeting. 

A presentation from Michelle Smith of the Office of Addictive Orders was scheduled, but Ms. Smith was absent from this session.  Ms. Smith had planned to speak on the pitfalls of underage drinking.

During the MAYOR’S COMMENTS, Mayor McCoy addressed the solicitation made at the March 24th meeting by Pastor Reegis Richard of the Temple of Knowledge International Church of Mansfield for the after school enrichment program, “C.L.A.S.S.  ACT.”   Mayor McCoy remarked that our legal counsel had been consulted with regard to monetary donations to this program, and because similar organizations exist within the city who offer comparable services, we could not provide financial assistance.  However, the aldermen could offer monetary assistance on an individual, personal basis. 

With no further business to discuss, it was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to adjourn this meeting at 4:52 p.m. Passed Unanimously. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

7. Mayor’s Comments

8. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk 

{April 28, 2008}

City of Mansfield

MINUTES OF PUBLIC MEETING

April 28, 2008

The Mayor and Board of Aldermen met in regular session on Monday, April 28th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III-District A, J. Dudley Kemper-District B, Mitchell L. Lewis-District C and Alvin R. Woodley –District E.  Absent from this session was Alderman Joseph Hall, Jr. –District D.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman J. Dudley Kemper.   The Pledge of Allegiance was led by Alderman G. B. Hall, III. 

The Mayor next opened the floor to hear any public comments from those in attendance.  When none were brought forth, the floor was then closed. 

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the minutes of the April 14, 2008 council meeting.  Passed Unanimously.

Old Business:  

A brief discussion ensued concerning the erection and placement of commercial billboards within the corporate limits of the City of Mansfield.  This is a matter that was first introduced at the April 14th council meeting by Trey Bergeret of LAMAR Outdoor Advertising located in Shreveport, LA.  Originally, five (5) locations were proposed for erection of the billboards, but after some deliberation it was determined that only two would be feasible.  Specifically, a billboard could be placed in the service alley adjacent to our maintenance building that runs parallel to Washington Avenue,  and another could be erected on the lot of the former Hi-Lo Grocery/Gas Station and convenience store that runs parallel to Highway 175 South.  It as MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the placement of billboards at the two aforementioned locations.  Lease agreements reciting these two locations will represent $3,000 of additional revenue for the City each year ($1,500/per year per sign).  Passed Unanimously. 

New Business:   

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS that the council approve a resolution adopting the 2008-2009 Operating Budget of  the DeSoto Parish Sales & Use Tax Commission.  Passed Unanimously. (Resolution on file at City Hall)

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III that the council adopt Ordinance #3 of 2008 approving the recommendation of the Mansfield Planning and Zoning Commission to change property located at 404 Laura Street from an R-1 (Single-Family Residence District) to a B-2 (Neighborhood Business District).  Representing the Zoning Commission at this meeting was Vice-Chairman, Mr. Arthur J. Williams, Jr.  Passed Unanimously.

With regard to the construction of outdoor restroom facilities by LaHood’s Mobile Homes, it was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER that the council take this matter under advisement until the next regular meeting.  This structure would be situated on the grounds of the City Hall Complex near the new playground area.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to execute an Act of Donation between the City of Mansfield and the DeSoto Parish Chamber of Commerce to convey city-owned property on Texas Street  necessary to support the operation of the new Chamber building/facility.  The tract to be donated is adjacent to Maloney’s Barber Shop and runs parallel to Washington Avenue. Alderman G. B. Hall, III recused himself from voting on this matter.  He currently serves in the position of President of the Chamber of Commerce, and did not want to appear prejudicial or personally biased with regard to this issue.  Passed Unanimously.

A presentation by Mansfield resident Chassidy H. Robinson was scheduled concerning street and drainage improvements in the Eastside Community, but Ms. Robinson failed to appear at this meeting.    

During the Mayor’s Comments Period,  Mayor McCoy offered no remarks.    

With no further business to discuss, it was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL LEWIS to adjourn this meeting at 4:46 p.m.  Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{May 12}

PUBLIC   NOTICE

AGENDA

The Mayor and Board of Aldermen will meet in regular session on Monday, May 12, 2008 at 4:30 pm, in Mansfield City Hall located at 705 Polk Street.

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes for the April 28, 2008 council meeting.

5.  Approval by council to pay current outstanding bills.

6. OLD BUSINESS

   1. Rescind resolution from April 28, 2008 meeting authorizing the Mayor to execute an Act of Donation between the City of Mansfield and the DeSoto Parish Chamber of  Commerce to convey city-owned property on Texas Street described as that portion of Texas Street which lies west of the west line of Washington Avenue.

   2. Any other old business

7. NEW BUSINESS

   1. Presentation by Col. Willie Banks, Jr., a candidate for the U. S. Congress in Louisiana’s 4^th Congressional District.

   2. Any other new business

8. Mayor’s Comments

9. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy,  Mayor

Marvin R. Jackson, Clerk

{May 12, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

May 12, 2008

The Mayor and Board of Aldermen met in regular session on Monday, May 12th, in Mansfield City Hall located at 705 Polk Street, with the following Aldermen present:  G. B. Hall, III -District A,  J. Dudley Kemper -District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. -District D and Alvin R. Woodley -District E.   Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was led by Alderman G. B. Hall, III. 

The Mayor next opened the floor to hear any public comments from those in attendance.  With no comments made, the Public Comments Period was then closed. 

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the April 28, 2008 regular council meeting.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to pay current outstanding bills incurred by the City for this period.  Passed Unanimously.

Old Business:

After a brief discussion, it was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to rescind the resolution passed at the April 28, 2008 meeting authorizing the Mayor to execute an Act of Donation between the City of Mansfield and DeSoto Parish Chamber of Commerce to convey city-owned property on Texas Street more particularly described as that portion of Texas Street which lies west of the west line of Washington Avenue.  This property is currently used as a parking lot and will remain preserved for public parking.  Passed Unanimously. 

New Business:

A presentation was offered by Retired Army Colonel Willie Banks, Jr., who is running for a seat in Louisiana’s 4th Congressional District.    He attended this meeting at Mayor McCoy’s invitation, and his appearance was primarily a means to introduce himself to the council and local constituents.  During his brief presentation, he also shared with the attendants some of his platform issues.  Colonel Banks will be campaigning for the next three to four months.  He informed the council that the primary election will be September 6th and the general election on November 4th.  At the primaries, voters will only be allowed to vote their party.  In other words, if a voter’s preferred party is Republican, he/she must vote the Republican ballot.  If a voter is a member of the Democratic Party, he/she likewise must vote for the candidate running on that ticket.  He reasons that this measure, for the primaries, is being implemented to gauge the turnout on voter support for each respective political party.  Colonel Banks was accompanied by his son and campaign manager, Byron K. Banks. 

During the Mayor’s Comments Period,  Mayor McCoy remarked that work on the Highway 171 4-Lane Project is well underway.     Soon the entire City will look different, especially after all the infrastructure has been completed and construction of the new highway begins.  He also remarked that possibly at the June 23rd regular council meeting, there will be a dedication ceremony scheduled for the new playground recently situated on the grounds of the City Hall Complex.  To name the city playground, Mayor McCoy intends to solicit the help of children ages 15 and under.  An ad will be placed in our local journal, The Enterprise, requesting suggestions on a name for the playground.  The winner of the contest will have his/her photo placed in the local newspaper and will have their name displayed on the playground sign once erected.  The winner’s name will appear on the sign alongside the names of the Mayor and City Councilmen. 

With no further business to discuss, it was MOTIONED by MITCHELL L. LEWIS and SECONDED by JOSEPH HALL, JR. to adjourn this meeting at 4:43 p.m.  Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

( Back to Meeting List )

{June 9}

NOTICE of PUBLIC MEETING

Notice Posted:  06/06/08   2:30 pm

                             (Date)       (Time)

A public meeting will be held as follows:

DATE:  06/09/08

TIME:  4:30 p.m.

PLACE of MEETING:  Mansfield City Hall located at 705 Polk Street

AGENDA 

1. Call to Order

2. Invocation/Pledge of Allegiance

3. Public Comment Period

4. Approval of minutes from the May 12, 2008 regular council meeting.

5. Approval by council to pay current outstanding bills.

6. OLD BUSINESS

   1. Approval by Council authorizing BALAR Associates, Inc. to solicit bids for the Henderson Lane Water Main Improvement Project. (BPN 08004)

   2. Approval of Change Order No. 2 as requested by Pulley Construction, Inc. for the Water & Sewer Facilities Relocation Project at U. S. Hwy. No. 171. (SPN 025-05-0024)

7. NEW BUSINESS

   1. Adopt resolution setting the 2008 property tax millages.

   2. Approval of recommendation by Fire Chief, Lee Shaver, to hire Thomas Houston as a full-time firefighter with the Mansfield Fire Department.

   3. Discuss acceptance of low quote for removal of underground gasoline storage tanks at the former Hi-Lo Grocery and Convenience Store.(808 Louise St.)

   4. Selection of a newspaper to serve as the Official Municipal Journal for the City of Mansfield pursuant to R.S. 43:141.

   5. Approval authorizing the Mayor to enter into the Annual Maintenance Agreement for mowing and litter pickup between the City of Mansfield and the LA DOTD for fiscal year ending June 30, 2009.

   6. Approval authorizing the Mayor to enter into the Annual Signal Maintenance Agreement covering the maintenance of 11 Traffic Signal Lights between the City of Mansfield and the LA DOTD for fiscal year ending June 30, 2009.

8.  Mayor’s Comments

9. Adjournment

Marvin R. Jackson, City Clerk_______

(Name and Position of Authorized Person)

City of Mansfield__________________

(Name of Taxing District)

705 Polk Street/Mansfield, LA  71052_

(Address)

(318)872-0406_____________________

(Telephone Number)

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{June 9, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

June 9, 2008

The Mayor and Board of Aldermen met in regular session on Monday, June 9^th, in Mansfield City Hall located at 705 Polk Street.  Mayor McCoy called the meeting to order at precisely 4:30 p.m. after which an invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was led by Alderman G. B. Hall, III.   The following Aldermen were present and accounted for at this meeting:  G. B. Hall, III -District A,  J. Dudley Kemper -District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. -District D and Alvin R. Woodley -District E.  

The Mayor next opened the floor to hear any public comments from those in attendance.  With no comments made, the Public Comments Period was then closed. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the minutes of the May 12, 2008 regular council meeting.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to pay the current outstanding bills incurred by the City for this period.  Passed Unanimously.

Old Business:

After a brief discussion, it was resolved by MOTION from JOSEPH HALL, JR. and SECOND from MITCHELL L. LEWIS to authorize BALAR Associates, Inc. to solicit bids for the Henderson Lane Water Distribution System Improvements project.  Passed Unanimously. 

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve a contract change order in the amount of $22,225.00 as requested by Pulley Construction, Inc. for the Water and Sewer Facilities Relocation Project at U. S. Hwy. 171.  This amount resulted in an adjusted contract price to $650,109.04 from the previous adjusted amount of $627,884.04 approved at the April 14^th meeting.  Passed Unanimously.

New Business:

MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to adopt a resolution setting the 2008 property tax millages for the City of Mansfield. (General Alimony =8.150/General Expenses =8.46). Passed Unanimously. 

MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve the recommendation of Fire Chief, Lee M. Shaver, to hire Thomas Houston as a full-time firefighter with the Mansfield Fire Department.  Mr. Houston was hired on March 10, 2008 and has completed his 90-day probationary period.  He has also completed his Haz-Mat Operations level training, Firefighter 1 training and is First Responder certified.  Passed Unanimously.  

MOTIONED by MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to accept the low quote of $18,656.58  to remove the underground storage tanks at the former Hi-Lo Grocery Store(808 Louise St.) with the added option of $2,750.00 included for removal of the canopy and footings over the pump island as submitted by Pump Masters, Inc. in Shreveport, Louisiana. Additional costs may be incurred if it is discovered that other contaminants are present after the tanks are removed.  This company was listed on the Department of Environmental Quality’s(DEQs) list of companies certified to perform this type of work.  Passed Unanimously.

MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to select The Enterprise  as the Official Municipal Journal for the City of Mansfield for the period July 1, 2008 through June 30, 2009.  Passed Unanimously.

MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL, III to authorize the Mayor to enter into the Annual Maintenance Agreement for Mowing and Litter Pickup between the City of Mansfield and the LA DOTD for fiscal year ending June 30, 2009.  Passed Unanimously.

MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to enter into the Annual Signal Maintenance Agreement for the maintenance of traffic signal lights between the City of Mansfield and the LA DOTD for fiscal year ending June 30, 2009.  Passed Unanimously.  

During the Mayor’s Comments Period, Mayor McCoy informed those in attendance that a Landowner Meeting/Seminar would commence immediately following the adjournment of the regular council meeting.  The seminar was scheduled and organized to help educate local landowners about the natural resources underneath their property that could mean extra income for them and their families.  The general public was invited to attend the open forum type session.

With no further business to discuss, it was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to adjourn this meeting at 4:45 p.m.  Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{June 23}

NOTICE of PUBLIC MEETING

June 23, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member G. B. Hall, III

4. Roll Call

5. Approval of minutes from the June 9, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Accept recommendation from BALAR Associates, Inc.  to accept the bid of $44,280.50 submitted by David Lawler Construction, Inc. and authorize Mayor to enter into contract and proceed with the Henderson Lane Water Distribution System Improvements Project. (BPN 08004)

   2. Approval by Council authorizing BALAR Associates, to solicit bids for the Claudia Street Drainage Improvements Project pending the acquisition of a drainage servitude on private property. (BPN 08016)

8. NEW BUSINESS

   1. Approval of recommendation by the Mansfield Planning and Zoning Commission to place a mobile home at 723 Grove Street as requested by Mr. Kervin Campbell.

   2. Approval of resolution to support the City’s commitment to produce quality water for public consumption.

   3. Approval of resolution authorizing the levy of a ½ % sales tax, pending voter approval, for the purpose of upgrading the infrastructure of the City’s entire waterworks system.

   4. Approval to authorize advertisement of chemical bids for Caustic Soda Liquid for use at the Toledo Bend Water Treatment Plant.  

   5. Approval to authorize advertisement of chemical bids for Aluminum Sulfate Solution(Liquid Alum) for use at the Toledo Bend Water Treatment Plant.

   6. Presentation by Rev. Kenneth Norton of 1st UMC Mansfield soliciting support for the 25th Annual National Night Out (a unique crime/drug prevention event) scheduled for Tuesday, August 5th.

9. Comments from Council Members

10. Comments from Mayor McCoy

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

(June 23, 2008)

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

June 23, 2008

The Mayor and Board of Aldermen met in regular session on Monday, June 23^rd, in Mansfield City Hall located at 705 Polk Street.  Mayor McCoy called the meeting to order at 4:30 p.m. after which an Invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was led by Alderman G. B. Hall, III.   The roll was called and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III. -District A,  Mitchell L. Lewis -District C,  Joseph Hall, Jr. -District D and Alvin R. Woodley –District E.  Absent:   J. Dudley Kemper -District B.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by JOSEPH HALL, JR. to approve the minutes of the June 9, 2008 regular city council meeting.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  With no comments made, the Public Comments Period was then closed. 

Old Business:

MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to approve the recommendation from BALAR Associates, Inc. to accept the bid of $44,280.50 as submitted by David Lawler Construction, Inc. and authorize the Mayor to enter into a contract and proceed with the Henderson Lane Water Distribution Improvements Project.  Passed Unanimously. 

MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to authorize BALAR Associates, Inc. to solicit bids for the Claudia Street Drainage Improvements Project, pending the acquisition of a required drainage servitude on private property.  The Louisiana Government Assistance Program (LGAP) has allocated $30,000 in funds to the City for construction activities.  The estimated cost of construction for this project, as calculated by BALAR, is $39,000.  Funds were allocated in our 2008 Operations Budget to absorb the difference in the estimate and the LGAP allocation.   Passed Unanimously.

New Business:

MOTIONED by ALVIN R. WOODLEY and SECONDED by G. B. HALL, III to approve the recommendation of the Mansfield Planning and Zoning Commission for placement of a mobile home at 723 Grove Street as requested by Mr. Kerwin Campbell.  Representing the Zoning Commission at this meeting was Vice-Chairman, Mr. Arthur J. Williams, Jr.   Passed Unanimously.

MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve a resolution whereby the City commits to dedicating their best efforts to improve its water quality above and beyond the legally mandated minimum requirements by local, state and federal agencies.  In summation, the resolution was read in full to ensure the residents of the City of Mansfield the highest quality of potable water possible for public consumption.  Passed Unanimously.

MOTIONED by ALVIN R. WOODLEY and SECONDED by G. B. HALL, III  to approve a resolution as prepared by Foley & Judell, LLP (the City’s bond attorneys) to levy a ½% sales and use tax for a period of 30 years, pending voter approval, for the purpose of upgrading the City’s entire waterworks system. The proceeds of the tax would be subject to being funded into bonds. An estimated $512,000 is reasonably expected at this time to be collected from the levy of the tax for an entire year.  The general election date is October 4, 2008 and the tax levy, if approved, would take effect on January 1, 2009.   Public Works Director, Jim Ruffin, commented that the City’s water distribution system has been in need of upgrades for sometime, including the water treatment facility (constructed in 1981).  Some of the water lines are original to the City’s infrastructure, dating back to the late 1930s and early 1940s.  The tax levy would also seek to upgrade the system’s meter reading mechanisms and provided funding to purchase other outdated equipment.   The city’s engineering firm, represented by Jim Hagan of BALAR Associates, remarked that roughly five ($5) million dollars has been expended on sewer improvements over the years, but less than two ($2) million dollars had been spent on water improvements.  The waterworks infrastructure is vastly undersized and the age of the pipes causes water discoloration.  Water channeled into the City is produced at a remote facility, then travels through iron pipes that are over 70 years old.  The result is water discoloration and often times low pressure and flow.  Mayor McCoy requested that BALAR prepare a detailed report on the scope and design of the improvement project.  Alan Offner of Foley and Judell orally recited the section of the resolution that summarized the scope of the sales tax proposition.  He further commented that if the council approves the resolution as prepared, an application must then be packaged and forwarded to the State Bond Commission for further review and approval.  The package can be submitted before a funding source has been decided.  All council members present at this meeting were in favor of supporting this tax levy.   Passed Unanimously.

MOTIONED by MITCHELL L. LEWIS and SECONDED by ALVIN R. WOODLEY to authorized advertisement of chemical bids for Caustic Soda Liquid for use at the Toledo Bend Water Treatment Facility. Passed Unanimously.  (bid opening 07/28/08)

MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL, III to approve the advertisement of chemical bids for Aluminum Sulfate Solution (Liquid Alum) for use at the Toledo Bend Water Treatment Facility.  Passed Unanimously.  (bid opening 07/28/08)

A presentation was offered by Rev. Kenneth D. Norton, pastor of the First UMC of Mansfield soliciting support for the 25^th Annual National Night Out event scheduled this year on Tuesday, August 5^th.   This event is designed to heighten crime and drug prevention awareness in neighborhoods all over the country.  Rev. Norton first suggested that each council member organize a block party in their own respective district.   However, as the council listened to Rev. Norton’s presentation, many they felt that the effectiveness of the event could suffer if too spread out and suggested having just one big party for all the citizens to attend.  Mayor McCoy agreed and was in favor of one party at one location instead of hosting parties all over the city.  The City will seek sponsors for food and beverages, provided just one event is held.

With no further business to discuss, it was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to adjourn this meeting at 5:29 p.m.  Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk 

( Back to Meeting List )

{July 14}

NOTICE of PUBLIC MEETING

July 14, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA 

1. Call to Order

2. Invocation:  Council Member Mitchell L. Lewis

3. Pledge of Allegiance:  Council Member J. Dudley Kemper

4. Roll Call

5. Approval of minutes from the June 23, 2008 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills.

7. Public Comments Period

8. OLD BUSINESS

   1. Approval of Change Order No. 3 as requested by Pulley Construction, Inc. for the Water & Sewer Facilities Relocation Project at U.S. Hwy. 171(SPN 025-05-0024)

   2. Any other Old Business

9. NEW BUSINESS

   1. Comments by Ms. Marjorie McKeithen (Asst. Secty. of the Office of Mineral Resources –Baton Rouge, LA) regarding mineral rights on lands owned by the City of Mansfield.

   2. Approval of resolution authorizing the LA Dept. of Mineral Resources to advertise for bids on all lands owned by the City of Mansfield as described.

   3. Approval by council accepting the proposal as submitted by Gene Nims Builders, Inc. for water damage repair to the Mansfield Police and Fire Dept. Facility. (Emergency repair –no bid process required)

   4. Presentation by Mr. Roy Bridges regarding a request for the abandonment of city streets to allow residential development in Herndon Place Subdivision.

   5. Dismissal and a reconvene at Pavilion for Dedication Ceremony of new city playground and naming of public drive as Sandra Phillips Lane.

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{July 14, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

July 14, 2008

The Mayor and Board of Aldermen met in regular session on Monday, July 14th, in Mansfield City Hall located at 705 Polk Street.  Mayor McCoy called the meeting to order at 4:30 p.m. after which an Invocation was offered by Alderman Mitchell L. Lewis.   The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   The roll was called by the city clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III. -District A,  J. Dudley Kemper – District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr. -District D, and Alvin R. Woodley –District E.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by JOSEPH HALL, JR. to approve the minutes of the June 23, 2008 regular city council meeting and dispense with the reading.  Passed Unanimously.

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by J. DUDLEY KEMPER to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  While no public comments were offered, Mayor McCoy, along with the other four councilmen, did use this period to bestow birthday wishes upon Alderman Joseph Hall, Jr.  After this public acknowledgement of Alderman Hall’s birthday, the Public Comments Period was then closed.

Old Business:

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve a contract change order(#3) in the amount of $14,455.00 as requested by Pulley Construction, Inc. for the Water and Sewer Facilities Relocation Project at U. S. Hwy. 171.  This amount resulted in an adjusted contract price to $664,564.04 from the previous adjusted amount of $650,109.04 approved by change order at the June 9^th meeting.    These revisions are representative of the change in installation method of 8” and 12” water main from Open Cut and Jack and Bore to Directional Bore at the intersection of Hwy. 171 and Hwy. 84, the increase of size of the water service to the pecan plant on Hwy. 171 from ¾” to 8” and the addition of 45 calendar days to the contract.  Passed Unanimously.

New Business:

At this meeting, Marjorie A. McKeithen, secretary of the Louisiana Mineral Board was introduced by Mayor McCoy and offered the services of the board regarding the leasing of properties owned by the City.  Accompanying Mrs. McKeithen was Helen Godfrey, manager of Shreveport Federal Credit Union.  Ms. Godfrey was recently appointed by Governor Bobby Jindal to serve on the Mineral Board.  The board’s expertise is free-of-charge and all their knowledge would be at the City’s disposal.  For this process, the Mineral Board would need the council to adopt a resolution authorizing the Department of Mineral Resources to advertise for bids for mineral rights on lands owned by the City of Mansfield.  The Board would also advertise ceilings and caps on lease amounts.   Next, they would request full property descriptions of the lands proposed to be leased and their office would prepare the title work.  Excluded from this process, at this time, are fifty-seven (57) miles of streets owned by this municipality.

After a brief discussion it was MOTIONED by J. DUDLEY KEMPER  and SECONDED by JOSEPH HALL, JR.  to adopt a resolution authorizing the Louisiana Department of Mineral Resources to advertise for bids for mineral rights on all lands owned by the City of Mansfield in tracts as described in the body of the resolution and those provided to this agency under separate cover(full resolution on file at City Hall).   Passed Unanimously.

MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS   to accept a proposal dated 06/26/2008 in the amount of $29,694.00 as submitted by Gene Nims Builders, Inc.  of Shreveport, LA to perform water damage repair at the Mansfield Police and Fire Department Facility.  The damage sustained to the facility requires emergency repair, therefore no bid process is necessary.  Passed Unanimously.

According to the agenda, a presentation was scheduled to be presented by Mr. Roy B. Bridges.  However, the Mayor and councilmen were informed that Mr. Bridges was ill and had been hospitalized.  Therefore, his presentation would have to be rescheduled at a later time. 

At this time, Mayor McCoy requested that the council meeting intermission, then reconvene at the Pavilion for a Dedication Ceremony.  The ceremony was two-fold---one, organized to announce the winner of the “Name the Playground” contest and award honors to that victor, and then to publicly commemorate the naming of the public drive running South from Franklin Street and ending at the North end of the Mansfield City Hall parking lot as Sandra Phillips Lane. 

The meeting adjourned at 5:30 p.m., following the close of the Dedication Ceremony by MOTION from JOSEPH HALL, JR. and a SECOND from G. B. HALL, III.

Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{July 28}

NOTICE of PUBLIC MEETING

July 28, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member Alvin R. Woodley

4. Roll Call(by City Clerk)

5. Approval of minutes from the July 14, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

   1. Approval by council to accept the bid of $451.50/dry ton submitted by GEO Specialty Chemicals for Liquid Aluminum Sulfate for use at the Toledo Bend Water Treatment Plant.

   2. Approval by council to accept the bid of $1,279.00/dry ton submitted by Harcross Chemicals, Inc. for Caustic Soda Liquid for use at the Toledo Bend Water Treatment Plant.

   3. Approval by council of an additional $660.00 to the original proposed bid of $19,945.00 as submitted by Pump Masters, Inc. for removal of underground gasoline storage tanks at the former Hi-Lo Grocery Store.

   4. Approval by council of $11,544.00 as Additive Alternate No. 1 as submitted by Rutledge Road Boring & Tapping, Inc. for the Henderson Lane Water Distribution System Improvements Project (BPN 08004)

8. NEW BUSINESS

   1. Approval of recommendation by Chief Don R. English, to hire George Walton, III as a full-time police officer with the Mansfield Police Department. 

   2. Approval of recommendation by Mansfield Planning & Zoning Commission to to grant the request of CYNGIL, Inc. to place a portable building for commercial use at 840 Polk Street.

   3. Approval of recommendation by Mansfield Planning & Zoning Commission to grant the request of Billy Dwayne and Sherry L. Brumley to place a portable building for commercial use at 1000 Jenkins Street.

   4. Approval of Construction Plans for the development of 11 lots for commercial use on the West side of West City Park Drive as submitted by Mr. Reimer Calhoun (Ben Rauschenbach of BALAR Associates, Inc. to report)

   5. Presentation by Mr. Roy B. Bridges regarding a request to abandon a portion of dedicated streets to allow future commercial development in Herndon Place Subdivision.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{July 28, 2208}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

July 28, 2008

The Board of Aldermen met in regular session on Monday, July 28th, in Mansfield City Hall located at 705 Polk Street.  In the absence of Mayor McCoy, Alderman Mitchell L. Lewis as Mayor Pro-Tem, called the meeting to order at 4:30 p.m., after which an Invocation was offered by Alderman J. Dudley Kemper.   The Pledge of Allegiance was led by Alderman Alvin R. Woodley.   The roll was called by the City Clerk and the following were present:  Mayor Pro-Tem – Mitchell L. Lewis, G. B. Hall, III. -District A,  J. Dudley Kemper –District B, and Alvin R. Woodley –District E.  Absent:  Honorable Curtis W. McCoy and Joseph Hall, Jr. –District D. 

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by J. DUDLEY KEMPER to approve the minutes of the July 14, 2008 regular city council meeting and dispense with the reading.  Passed Unanimously.

The Mayor Pro-Tem next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, Mayor Pro-Tem Lewis then closed the Public Comments Period.

Old Business:

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to accept the only bid received of $451.50/dry ton for the chemical Liquid Aluminum Sulfate from GEO Specialty Chemicals for use at the Toledo Bend Water Treatment Plant.  Passed Unanimously. 

MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to accept the only bid received of $1,279.50/dry ton for the chemical Caustic Soda Liquid from Harcross Chemicals, Inc. for use at the Toledo Bend Water Treatment Plant.  Harcross Chemicals could only guarantee the quote above for the month of August 2008.  Since this is true, the City Clerk asked auditor William “Bill” Weatherford how we should handle fluctuations in price for this chemical when ordered and shipped.  During an in-person visit earlier this week at City Hall, Mr. Weatherford instructed the City Clerk to request that the company offer us written explanation for the variance in prices, and to place that documentation on file.  Such action would suffice when files are retrieved for review during our annual audits.  Passed Unanimously.

MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve an additional cost of $660.00 to the original bid of $19,945.00 as submitted by Pump Masters, Inc. for removal of the underground gasoline storage tanks located at the former Hi-Lo Grocery Store (808 Louise St., Mansfield, LA).  The original bid ($19,945.00) was approved by the council at the June 9^th meeting, and this additional amount was charged because a larger quantity of remaining liquids than estimated was found in the tanks during excavation.  The technicians had estimated approximately 200 gallons of liquids in the tanks but found over 1,000 gallons in the fuel receptacles when unearthed.  Passed Unanimously.

MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve $11,554.00 as Additive Alternate No. 1 as submitted by Rutledge Road Boring & Tapping, Inc. relative to the Henderson Lane Water Distribution System Improvement Project (BPN 08004).   The Additive Alternate consists of providing a tie-in of the existing 6” water main to the existing 16” water main on Hwy. 84 West.  Originally considered to perform this work was David Lawler Construction, Inc.  However, Lawler proposed an amount of $19,286.50 for this additional construction.  When the City’s Public Works Director (Jim Ruffin) felt the work could be performed for a lesser amount, our engineers (BALAR Associates) were then asked to solicit bids from other contractors for this job.  At the price quoted above, Rutledge Road Boring & Tapping, Inc. will be awarded a contract for execution by the City of Mansfield and this company.  Passed Unanimously.

New Business:

MOTIONED by J. DUDLEY KEMPER  and SECONDED by ALVIN R. WOODLEY  to approve the recommendation of Police Chief, Don R. English to hire officer George Walton, III full time in the Mansfield Police Department.  Officer Walton was originally hired on September 5, 2007.  He completed his police academy training earlier this year, and has proven himself to be a productive, competent and dedicated law enforcement officer.   Passed Unanimously.

MOTIONED by ALVIN R. WOODLEY and SECONDED by J. DUDLEY KEMPER  to approve the recommendation of the Mansfield Planning & Zoning Commission to grant the request of CYNGIL, Inc. to place a portable building for commercial use at  840 Polk Street.  This company was represented at the council meeting by Marva Williams.  Passed Unanimously.

MOTIONED by ALVIN R. WOODLEY and SECONDED by G. B. HALL, III  to approved the recommendation of the Mansfield Planning & Zoning Commission to grant the request of Billy D. and Sherry L. Brumley to place a portable building for commercial use at 1000 Jenkins Street.  The Brumleys were represented at the council meeting by Susan Tatum.  Passed Unanimously.

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the Construction Plans/Drawings/Specifications as submitted by Mr. Reimer Calhoun for the development of eleven (11) lots for commercial use on the West side of West City Park Drive (near new Mansfield Wal Mart SuperCenter Store – off Hwy. 509).  The construction plans have also been forwarded to the LA Department of Health and Hospitals for review.  Ben Rauschenbach of BALAR Associates attended this meeting and provided the council with a full set of plans for their perusal.  For this development an 8” sewer main and 8” water main will have to be installed, with the City retaining ownership, operation and maintenance of these utilities provided they are installed according to the City’s specifications.  Each lot is approximately 120’ X 200’ in diameter.

At this time, a presentation was made by Mr. Roy B. Bridges regarding a request to abandon portions of certain dedicated streets within the corporate limits of the City.  These abandonments are being requested to allow for future commercial development in Herndon Place Subdivision.  Specifically, Mr. Bridges requested the council consider abandonment of a portion of both Florence Street and Richard Avenue.  This subdivision is located in Alderman G. B. “Sonny” Hall’s district and therefore would affect residents in that area.   Alderman Hall informed Mr. Bridges that his request would be taken under advisement.  There are steps that must be completed before a street can officially and legally be considered abandoned.  It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER that the council be allowed to investigate Mr. Bridge’s request and adhere to the process for street abandonment as dictated by the City’s ordinances and bylaws.   This request will be placed in the hands of the City Attorney.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, Mayor Pro-Tem Lewis asked all assembled to keep the family of former Mansfield Mayor, Druce A. Chapman, in our prayers.  Mr. Chapman passed away on Saturday, July 26^th in Shreveport, LA and funeral services have been scheduled for Tuesday, July 29^th at 10:00am at Rose-Neath Funeral Home here in Mansfield.  Also, during this period, Alderman Alvin Woodley was concerned that all the highway construction taking place in the City  could possibly affect drainage pathways in his district.  Public Works Director, Jim Ruffin, assured Mr. Woodley that because of the proximity of the construction to his district, he could dispel any concerns that the construction would adversely affect drainage affluence.  Mr. Ruffin also informed him that certain areas in his district are sprayed annually to stunt vegetation growth.  This practice is perpetuated to improve water flow in drainage pathways.

The meeting adjourned at 4:50 p.m., by MOTION from J. DUDLEY KEMPER and was  SECONDED by G. B. HALL, III.   Passed Unanimously.

Mitchell L. Lewis, Mayor Pro-Tem

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{August 11}

NOTICE of PUBLIC MEETING

August 11, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member  Joseph Hall, Jr.

4. Roll Call (by City Clerk)

5. Approval of minutes from the July 28, 2008 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills.

7. Public Comments Period

8. OLD BUSINESS 

9. NEW BUSINESS

   1. Approval of recommendation by Public Works Director, James Ruffin, to hire Larry J. Benefield, as a full-time employee in the Sanitation Department.

   2. Approval of request from Jackie S. Albright of 14092 Highway 171 for connectivity to water service outside the city limits of Mansfield.

   3. Presentation by Mr. Larry Heard to discuss water quality at his property located at 1031 Meadow Lane in Meadow Lane Subdivision.

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{August 11, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

August 11, 2008

The Board of Aldermen met in regular session on Monday, August 11th, in Mansfield City Hall located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.   The Pledge of Allegiance was led by Alderman Joseph Hall, Jr.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III. -District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  None

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve the minutes of the July 28, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by G. B. HALL, III to pay current outstanding bills.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  No public comments were offered, but Mayor used this period to introduce Caddo parish attorney, Brenda F. Ford and allowed her to solicit support in her candidacy as Division A District Judge in DeSoto Parish.  Mrs. Ford is a candidate for District Judge in the newly created 42^nd Judicial District.  She has maintained a private law practice for the past 29 years and is currently Judge Ad Hoc for the Shreveport City Court since January 2002.  If elected, her primary focus as District Judge will be to protect our elderly and children from violence and sex offenders.  Additionally, she intends to implement an alternative sentencing program for youth that commit less-serious and non-violent crimes.  Such a program would provide intensive in-home and in-community therapy for rehabilitation instead of introducing these youth to more hardened youth through incarceration.  After Mrs. Ford’s presentation, the Public Comments Period was then closed.

Old Business:

None

New Business:

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the recommendation of Public Works Director, Jim Ruffin, to hire Larry J. Benefield  full time in the Public Works Department.  Mr. Benefield was originally hired on February  14, 2008.  He has worked through his probation period and has proven to be a reliable, dependable worker.    Passed Unanimously.

MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve the request of Jackie S. Albright of 14092 Highway 171, an address outside the city limits of Mansfield, to connect to our water system. When Waterworks District No. 1 could not provide water service to this resident, their administrator (John Neilson) presented to our Public Works Director (Jim Ruffin) a formal written request for permission to connect to our system.  Passed Unanimously.

Next on the agenda was a presentation made by Mansfield resident, Mr. Larry Heard to discuss water quality at his property located at 1031 Meadow Lane (Meadow Lane Subdivision).  He began by stating that intermittently, the water is discolored.  To support his argument on this issue, he brought several white undershirts that had recently been laundered.  The shirts did appear to be discolored.  His appearance at this meeting was to make a plea to the Mayor and Town Council to see what actions could be taken to possibly improve the quality of water at his domicile.  Mayor McCoy responded by stating that a ½ % sales tax levy is presently being considered, that if passed by voters at the October 4^th election, would produce enough revenue to re-pipe the entire City.  He continued by saying that no major improvements have been made to the City’s water infrastructure since before World War II.  After hearing this, Mr. Heard said he would definitely support such a tax, especially if it would put an end to his discolored laundry. A Town Hall Meeting has been scheduled for Monday, August 25^th at 4:45pm giving residents a forum to discuss any areas of concern they may have, like this one.

During the Comments Period for the Mayor and Councilmen, Mayor McCoy commented on a recent newspaper article published accusing the City of Mansfield of racial profiling. He said this issue along with others will be addressed at the Town Hall Meeting on August 25^th.  Councilman G. B. Hall, III was concerned about the one means of access to the Mansfield High School campus.  Mayor McCoy mentioned that he recently met with Superintendent Walter Lee and the Mansfield Police Department and an alternate route is being worked out for ingress and egress on weekdays when school commences later this month.  Alderman Joseph Hall, Jr. remarked that he has been receiving phone calls from residents in his district concerning an area that is always wet on Gibbs Street near a transformer.  There is also a strong odor emanating from this site.  Jim Ruffin said he would check the area to see what is necessary to resolve this problem.  Alderman Mitchell Lewis informed Mr. Ruffin of the existence of some large potholes on Nancy and South Washington Streets.   Mr. Ruffin assured him that the necessary repairs would be made to these streets as soon as possible.

With no further business to discuss, the meeting adjourned at 4:58 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by G. B. HALL, III.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk  

( Back to Meeting List )

{August 25}

NOTICE of PUBLIC MEETING

August 25, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member  J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the August 11, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

8. NEW BUSINESS

   1. Approval by council authorizing the Mayor to negotiate a new water service contract between the City of Mansfield and Waterworks District No. 1

   2. Approval of Ordinance No. 4 of 2008 to establish a bulk rate for water.

   3. Approval of Ordinance No. 5 of 2008 to increase the initial deposit fee for water.

   4. Approval of recommendation by Mansfield Planning & Zoning Commission  to adopt Ordinance No. 6 of 2008 granting the request of Union Springs Baptist Church to change zoning from District I-2 (Heavy Business District) to District B-1 (Buffer Business District).

   5. Approval of recommendation by Mansfield Planning & Zoning Commission to grant the request of Marcia Calhoun to subdivide land for the purpose of creating 11 lots to be used for commercial development.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{August 25, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

August 25, 2008

The Board of Aldermen met in regular session on Monday, August 25th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III. -District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  None

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the minutes of the August 11, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed. 

Old Business:

None

New Business: 

MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to negotiate a new water service contract between the City of Mansfield and Waterworks District No. 1.    Passed Unanimously.

MOTIONED by  G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to adopt Ordinance No. 4 of 2008, which is an ordinance to amend the Code of Ordinances of the City of Mansfield to add a bulk rate for water; amending Ordinance No. 1 of 2004.  Public Works Director, Jim Ruffin, stated that our bulk water rate has remained unchanged for years and this increase would help the City to realize some additional revenue.  Passed Unanimously.  More specifically, this particular ordinance reads:

ORDINANCE NO. 4  OF 2008

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MANSFIELD TO ADD A BULK RATE FOR WATER; AMENDING ORDINANCE NO. 1 OF 2004.

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, in regular session convened:

SECTION 1.

The Code of Ordinances of the City of Mansfield, Article III entitled “Water”, Sec. 21-53, entitled “Water Rates” is hereby amended to read as follows:

(c)      BULK WATER SALE

          Any person purchasing “BULK” water from the city water system shall pay the following rates:

1. Fifteen dollars and no cents ($15.00) for one thousand gallons or less

2. Fifteen dollars and no cents ($15.00) per one thousand gallons or part thereof in excess of one thousand gallons

SECTION 2.

All ordinances or parts of ordinances in conflict herewith are hereby repealed.

UPON MOTION OF Alderman ___G. B. Hall, III____ , seconded by Alderman ___J. Dudley Kemper__, the above and foregoing ordinance was adopted on the _25th day of __August__, 20_08_ with the votes as follows:

YEAS:  5      NAYS:  0     ABSENT:  0        ABSTAIN:  0

MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to table discussion of an ordinance to increase the initial deposit fee for water until a later date. 

MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the recommendation of the Mansfield Planning and Zoning Commission to adopt Ordinance No. 5 of 2008, which is an ordinance to rezone property municipally known as 100 Oak Street, from District I-2 (Heavy Industry District) to District B-1 (Buffer Business District).  This rezoning was at the request of Union Springs Baptist Church.  Since Alderman Joseph Hall, Jr. is pastor of this church, he abstained from voting.  The ordinance more specifically reads as follows: 

ORDINANCE NO.   5 OF 2008

AN ORDINANCE TO REZONE FROM DISTRICT I-2 (Heavy Industry District) TO DISTRICT B-1 (Buffer BUSINESS DISTRICT) THE FOLLOWING DESCRIBED PROPERTY:

TRACT 1: BEG AT THE SE COR OF BLK 42 OF MFLD, TH RUN N 198 FT TO MOUTON ST, TH RUN W ALONG THE S/L OF MOUTON ST, 298 FT 5 INCHES OR TO THE NE COR OF SD LOT SOLD BY C.W. SMITH IN OCT. 1926 BK 77 PAGE 133, TH RUN S AT THE RIGHT ANGLE TO MOUTON ST 154 FT 4 INCHES, MORE OR LESS TO A PT ON N/L OF OAK ST, TH RUN IN A SELLY DIRECTION ALONG OAK ST TO INTERSECTION WITH N/L OF FRANKLIN ST. TH RUN IN AN ELY DIRECTION WITH N/L OF FRANKLIN ST TO PT OF BEG, INCLUDING ALL OF BLK 42 & ALL THAT PORTION OF BLK 41 WITHIN THE BOUNDARIES HEREINABOVE DESCRIBED, AND ALL BUILDINGS AND IMPROVEMENTS.

TRACT 2: STARTING AT THE POINT OF INTERSECTION OF WEST LINE OF WASHINGTON STREET WITH THE SOUTH LINE OF MOUTON STREET,  MEASURE WESTERNLY ALONG THE SOUTH LINE OF MOUTON STREET 298 FEET AND 5 INCHES TO THE POINT OF BEGINNING, WHICH POINT IS ON THE WEST LINE OF W.C. SMITH RESIDENCE PROPERTY; THENCE MEASURE SOUTHERNLY AT RIGHT ANGELS TO MOUTON STREET AND ALONG THE WEST LINE OF W.C. SMITH PROPERTY 154 FEET AND 4 INCHES, MORE OR LESS TO A POINT ON THE NORTH LINE OF OAK STREET; THENCE MEASURE NORTHEASTERNLY ALONG THE NORTHERN BOUNDARY OF OAK STREET A DISTANCE OF 218 FEET AND 2-3/4 INCHES, MORE OR LESS TO A POINT SAID BEING THE POINT OF INTERSECTION OF THE NORTHERN BOUNDARY OF OAK STREET WITH THE SOUTHERN BOUNDARY OF MOUTON STREET; THENCE MEASURE EASTERNLY ALONG THE SOUTH E BOUNDARY OF MOUTON STREET 154 FEET AND 4 INCHES. MORE OR LESS TO THE POINT OF BEGINNING(887-592)(487-865)(585-342)(630-193)(662-810,808)(671-87)_688-255)(785-505)(339-87)(548-606)(551-766-816)(602-225)(630-195)(630-808)(671-87)(688-255)(688-255)(802-693)(910-846)(911-535)(913-240,242).(100  Oak Street)

WHEREAS, a petition to the Mansfield Planning/Zoning Commission was properly filed requesting that the property described here in above be rezoned and all proper notices and procedures have been followed:

AND WHEREAS, the Mansfield Planning/Zoning Commission has recommended that said property be rezoned:

BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, in regular session convened:

SECTION 1.  The property shall be rezoned from District I-2 (Heavy Industry District) to B-1 (Buffer Business District) said property being described as here in above.

SECTION 2.  All parts of ordinance in conflict herewith are hereby repealed.

UPON MOTION OF Alderman ­___Alvin R. Woodley      , seconded by Alderman ___Mitchell L. Lewis    , The above and foregoing ordinance was adopted on this the 25th of August 2008, with the votes as follows:

YEAS:    4             NAYS:    0             ABSENT:    0         ABSTAIN:   1 

              G. Hall                                                                                Joseph Hall, Jr.

              J. Kemper

              M. Lewis

              A. Woodley

MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the recommendation of the Mansfield Planning and Zoning Commission to grant the request of  Mrs. Marcia Calhoun  to subdivide land (located near Hwy. 509) for the purpose of creating 11 lots to be used for commercial development.  Passed Unanimously. 

At this time, the Mayor proceeded to amend the agenda to include an omitted item requiring council approval.  City Attorney, Richard Johnson informed the Mayor and Council that to amend a public meeting agenda, the public must be asked for comments to ascertain if there are any objections to the amendment.  Mayor McCoy then asked if there were any objections to amending the agenda at this time.  When there were none, it was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to amend the agenda to hear a request from Police Chief Don R. English.  Passed Unanimously. After hearing Chief English’s request, it was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the recommendation of Police Chief, Don R. English, to hire Mitchell L.  Joiner full-time with the Mansfield Police Department.  Officer Joiner has been employed with the Police Department since February 25, 2008 and thus has satisfied the mandatory probationary period.  He has also attained an excellent attendance record, and has demonstrated an ability to interact with the public in a professional manner.  Passed Unanimously. 

During the Comments Period for the Mayor and Councilmen, there were none offered.

With no further business to discuss, the meeting adjourned at 4:37 p.m., by MOTION from ALVIN R. WOODLEY and was SECONDED by J. DUDLEY KEMPER.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{September 8}

NOTICE of PUBLIC MEETING

September 8, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Mitchell L. Lewis

3. Pledge of Allegiance:  Council Member  Joseph Hall, Jr.

4. Roll Call (by City Clerk)

5. Approval of minutes from the August 25, 2008 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills.

7. Public Comments Period

8. OLD BUSINESS 

9. NEW BUSINESS

   1. Presentation by William E. Weatherford summarizing the City’s 2007 Audit Report.

   2. Presentation by Paul J. Carmouche, candidate for the U. S. Congress in Louisiana’s 4th Congressional District.

   3. Presentation by Judge Robert E. Burgess, candidate for District Judge in the 11th Judicial District.

   4. Presentation by John A. Neilson of Waterworks District No. 1.

   5. Approval of recommendation by Public Works Director, Jim Ruffin, to hire Marcus L. Bryant, Arthur J. Milsap and Jock A. Johnson, full time in the Public Works Department.

   6. Approval by council authorizing the Mayor to enter into an agreement  between the City of Mansfield and BALAR Associates, Inc. for professional services using 2008/2009 LCDBG Grant Funds to construct Wastewater Treatment Facility Improvements.

   7. Approval of Certificate of Substantial Completion as submitted by Rutledge Road Boring, Inc. for the Henderson Lane Water System Improvements Proj. (BPN 08004)

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{September 8, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

September 8, 2008

The Board of Aldermen met in regular session on Monday, September 8th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Mitchell L. Lewis.   The Pledge of Allegiance was led by Alderman Joseph Hall, Jr.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III. -District A,  J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  None

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS to approve the minutes of the August 25, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to pay the current outstanding bills received for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   None

New Business:

A presentation was delivered by auditor, William E. Weatherford, regarding the City’s 2007 Financial Audit Report.  Mr. Weatherford began by apologizing for the late filing of our audit with the Louisiana Legislative Auditor.   Annual audits of this type are due on or before June 30^th of each year in the state auditor’s office.  Our audit was not received until late August.  Mr. Weatherford explained that the delay in preparation of the final report was primarily due to the illness of his parents earlier this year.  As the only living child in the United States, responsibility fell on him to oversee their healthcare.   Before providing an oral summary of the report, he applauded the efforts of the Mayor and Town Council for their diligent management of the City’s finances.  He commented that the City’s records are in the best shape ever.  Next, he began summarizing the audit report first by stating that the City’s net assets increased by nearly 30% ($1,080,667) during the fiscal year ending December 31, 2007.  At the close of 2007, the assets of the City exceeded its liabilities by $4,696,043.  Of that amount $2,899,897 (61.75%) is reported as “unrestricted net assets” and represents the amount available to be used to meet the City’s ongoing obligations to the citizens of Mansfield.  Further, during 2007, the City received $528,333 through the 2005 LCDBG Program, used to repair a 500,000 gallon elevated water storage tank and to improve the water distribution system.  Additionally in 2007, the City received Act 18 funding from the State in the amounts of $54,000 used to purchase and outfit a fire service truck and another $24,833 to purchase miscellaneous equipment for the Mansfield Fire Department.  Still further, the City received $40,000 from Act 18 funding to purchase recreational equipment for the City Park located adjacent to the City Hall Complex.  Also, at the close of fiscal year 2007, the City’s governmental funds reported a combined ending fund balance of $1,848,469, and increase of $490,281 (36.10%).  In addition, the City continues to maintain a high level of liquidity with $2,236,241 (77.11%) of the unrestricted net assets of the City consisting of cash, demand deposits, and certificates of deposit at December 31, 2007.  Conclusively, the Mayor echoed the remarks of the auditor by also thanking the council for their part in helping the City close 2007 in a strong financial position.

Another presentation on the agenda was delivered from Paul J. Carmouche, a candidate for the U. S. Congress in Louisiana’s 4^th Congressional District.  Mr. Carmouche thanked the Mayor and council for providing him a platform to introduce himself to the voters in the parish.  He grew up in Ascension Parish and has been a District Attorney in Caddo Parish for the last 30 years.  His push cards outlined his most prominent platform issues (i.e., a plan to reduce gas prices, negotiating for lower drug prices for seniors, and supporting quality education in Louisiana). 

Next on the agenda was a third presentation from Judge Robert E. Burgess, a candidate for District Judge in the 11^th Judicial District.  Judge Burgess introduced himself as a lifelong resident of DeSoto Parish who has already served as District Judge in the 11^th Judicial District Court for the past 17 years.  If elected, he would serve another six-year term.  In closing, Judge Burgess expressed that while he would be grateful if constituents voted for him on October 4^th, mainly he is just an advocate of everybody going to the polls to vote their own convictions.

The final presentation was delivered by John A. Neilson, administrator of Water District No. 1.  Mr. Neilson discussed the new water purchase contract presented by the City of Mansfield and his opposition to its terms.  If mutually agreeable with both parties (City of Mansfield and Water District No. 1), the new contract would obligate the purchaser to pay the seller one-half of the purchaser’s current bulk water rate (presently $12.50) for each one thousand gallons of water purchased.  Conversely, the seller’s rate would automatically adjust as the purchaser increases its bulk water rate.  Currently, the City collects only $2.10/thousand from District No. 1 when they purchase bulk water, with a minimum payment being made of $500.00/month.  The new contract would afford them $6.25/thousand gallons of water sold to the purchaser.   Mr. Neilson stated that he and his board were strongly opposed to the terms as recited in the new contract.  He requested that another contract be prepared where, in his opinion, more reasonable rates would be charged.  At this point, Mayor McCoy asked the council if they supported the new contract as presented, and their vote was unanimous in favor of the terms as outlined in the document.

It was MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to hire Marcus L. Bryant, Arthur J. Milsap and Jock A. Johnson  as full-time employees in the Public Works Department at the recommendation of Public Works Director, Jim Ruffin.  Marcus Bryant has been employed with the City since May 5, 2008 and has satisfactorily completed his probationary period.  He has shown a willingness to work and continuous growth as a meter reader in this department.  Arthur Milsap was hired on April 1, 2008 to be trained at the Toledo Bend Water Treatment Facility.  He too has completed his probation period and has exhibited a willingness to work well with others.  Finally, Jock Johnson is a transferee from the Mansfield Fire Department where he was originally hired on July 18, 2003.  He will work in the Public Works Department in a capacity deemed appropriate for his skill level by Mr. Ruffin.  All were wished well by Mayor McCoy and the Town Council.  Passed Unanimously.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to enter into an agreement between the City of Mansfield and BALAR Associates, Inc. for professional services using 2008/2009 LCDBG Grant Funds to construct Wastewater Treatment Facility Improvements.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to approve the Certificate of Substantial Completion as submitted by Rutledge Road Boring, Inc. for the Henderson Lane Water System Improvement Project.  Passed Unanimously. 

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 5:25 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{September 22}

NOTICE of PUBLIC MEETING

September 22, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member  Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the September 8, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period

7. OLD BUSINESS

8. NEW BUSINESS

   1. Approval of the recommendation by Chief Don R. English, to hire Stuart R. Anthony as a full-time police officer with the Mansfield Police Department.

   2. Approval of the recommendation by the Mansfield Planning & Zoning Commission to grant the request of Carolyn Richards Ross to place a mobile home at 174 Division Street.

   3. Approval of a Cooperative Endeavor Agreement between the City of Mansfield and First Tee of Northwest Louisiana, Inc. for provision of services.

   4. Approval of Certificate of Substantial Completion as submitted by Pulley Construction, Inc. for the Water & Sewer Facilities Relocation Project at U. S. Hwy. 171 (SPN 025-05-0024)

   5. Approval by council authorizing the Mayor to negotiate and enter into a contract between the City of Mansfield and the DeSoto Parish School Board for sewer improvements at Coach Baldwin Lane, Druiehlet Street and Dewey Street.

   6. Discuss proposal submitted by KCS Railway Co. involving the City of Mansfield and the DOTD as it affects the Mansfield Sidewalk Enhancement Program.

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{September 22, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

September 22, 2008

The Board of Aldermen met in regular session on Monday, September 22nd, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley Kemper.   The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, J. Dudley Kemper –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  G. B. Hall, III –District A.

It was MOTIONED by ALVIN WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the minutes of the September 8, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  The council chambers were more populated than usual because on the table was a transportation issue that would have closed Jefferson Street to thru traffic, but rid Mansfield of unsafe railroad crossings.  Several citizens living on Jefferson Street or near the neighborhood attended the city council meeting and orally expressed adamant opposition to the proposed railroad crossing closure.  Two of the most vocal citizens were Jefferson Street resident Barbara Valentine and Mansfield property owner, Charles Amie.  In a September 11th email, the railway safety engineer (William Shrewsberry) for LA DOTD informed Mayor McCoy that Kansas City Southern (KCS) Railway was making the city an offer to close the railroad crossing at Jefferson Street, pay the city $40,000 for the closure, and also pay to remove the approaches, then install barricades.  This email was sent in response to a right-of-way request from the City’s engineering consultant, Ben Rauschenbach with BALAR Associates, Inc., as part of a sidewalk enhancement project…a project in the works for over a year.  So when it came time to acquire a right-of-way from KCS railroad to have the sidewalk cross the rails, the company responded with the offer.  After hearing all the opinions of the citizens expressing opposition to the railroad crossing closure, Mayor McCoy stated emphatically that he would not support the closing of the Jefferson Street crossing.  All the city councilmen present echoed unanimously, the Mayor’s position on this issue.  The audience applauded the Mayor’s remarks.  When no further public comments were offered, the Public Comments Period was then closed. 

Old Business:   None

New Business:

It was MOTIONED by ALVIN WOODLEY and SECONDED by MITCHELL LEWIS to approved the recommendation by Chief Don English to hire Stuart R. Anthony as a full-time police officer with the Mansfield Police Department.  Officer Anthony has been employment with the department since May 19, 2008.  Since that time, he was proven to be a very reliable and capable law enforcement officer.  Passed Unanimously.

It was MOTIONED by ALVIN WOODLEY and SECONDED by J. DUDLEY KEMPER to approve the recommendation by the Mansfield Planning and Zoning Commission to grant the request of Carolyn Richards Ross to place a mobile home at 174 Division Street (described as Lots 2 and 3, Block 10 of Jackson Subdivision).  Passed Unanimously. 

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by J. DUDLEY KEMPER to approve a Cooperative Endeavor Agreement between the City of Mansfield and First Tee Golf of Northwest Louisiana for the provision of services.  Earlier this year, businessman Riemer Calhoun donated 13 acres of unimproved property to this organization for construction of a golf court.  The Mansfield Fire and Police Departments will provide other in-kind services as needed or requested by First Tee Golf.  Passed Unanimously. 

It was MOTIONED by ALVIN WOODLEY and SECONDED by J. DUDLEY KEMPER to approve the Certificate of Substantial Completion as recommended by BALAR Associates, Inc. and submitted by Pulley Construction, Inc. for the Water and Sewer Facilities Relocation Project at U. S. Hwy. 171 and authorize the Mayor to execute the document.  Passed Unanimously. 

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by J. DUDLEY KEMPER to authorize the Mayor to negotiate and enter into a contract between the City of Mansfield and the DeSoto Parish School Board for sewer improvements at Coach Baldwin Lane, Druiehlet Street and Dewey Street.  Passed Unanimously. 

The last item on the agenda was discussion of the proposal submitted by KCS Railway to close the Jefferson Street railroad crossing.  Mayor McCoy felt this issue had been adequately deliberated during the Public Comments Period, and again assured the residents of that area that he and his council would not support the closure of this railroad crossing. 

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 5:12 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by JOSEPH HALL, JR.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk      

( Back to Meeting List )     

{October 13}

NOTICE of PUBLIC MEETING

October 13, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member  J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the September 22, 2008 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills.

7. Public Comments Period

8. OLD BUSINESS 

   1. Approval by council authorizing BALAR Associates, Inc. to re-solicit bids for the Claudia Street Drainage Improvements Project due to project redesign. (BPN 08016)

   2. Adoption by council of an ordinance closing and abandoning a portion of Richard Avenue and Florence Street located in the City of Mansfield, Louisiana.

9. NEW BUSINESS

   1. Approval of Certificate of Substantial Completion as recommended by BALAR Engineers and submitted by David Lawler Construction for the Henderson Lane Water Project and authorize Mayor to execute same.(BPN 08004)

   2. Approval of Budget Amendment #1 of 2008 as prepared by City Accountant Melony McCarty.

   3. Any Other New Business

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{October 13, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

October 13, 2008

The Board of Aldermen met in regular session on Monday, October 13th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:55 p.m. by Mayor McCoy.  Delayed commencement of the meeting was due to the late arrival of the final alderman (Alvin Woodley) needed to establish the presence of a quorum, before the meeting could proceed.  The call to order was followed by an Invocation offered by Alderman J. Dudley Kemper.   The Pledge of Allegiance was led by Alderman G. B. Hall, III   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, and Alvin R. Woodley –District E.  Absent:  Mitchell L. Lewis –District B and Joseph Hall, Jr. –District C.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve the minutes of the September 22, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously. 

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to pay current outstanding bills received for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business: 

It as MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to re-solicit bids for the Claudia Street Drainage Improvements Project based on the original design.  To proceed with this project, the City had to at first acquire a drainage and temporary construction servitude from the Lehman D. Adams Revocable Trust (represented by Lehman D. Adams, Jr., referred to as “vendee”).  After months of waiting for the vendee to grant the required servitude, the City decided to have their engineers (BALAR Associates) redesign the project when it seemed the servitude would not be acquired. However a few days before this meeting, the required servitude was granted, and a project redesign was not necessary.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to adopt a Ordinance No. 6 of 2008 to close and abandon a portion of Richard Avenue and Florence Street located in the City of Mansfield, Louisiana.  Passed Unanimously.  The full ordinance is as follows:

CITY OF MANSFIELD

ORDINANCE NO.  6  OF  2008

AN ORDINANCE CLOSING AND ABANDONING A PORTION OF RICHARD AVENUE AND FLORENCE STREET LOCATED IN THE CITY OF MANSFIELD, LOUISIANA BE IT ORDAINED by the Mayor and Board of Aldermen of the City of Mansfield, Louisiana, in regular session convened:

SECTION 1.

The following dedicated but undeveloped portion of Richard Street and the dedicated but undeveloped portion of Florence Street located in the City of Mansfield is no longer needed for public purposes and is therefore abandoned and closed:

RICHARD AVENUE: Commencing at the northwest corner of Lot 1 of Block Number 1 Herndon Place for a place of beginning; run thence south along the East line of dedicated but unopened Richard Avenue to the southwest corner of Lot 3 of Block Number 1 Herndon Place; thence run Southwesterly to the northeast corner of Block Number 3 Herndon Place; thence run north 360 feet to the northeast corner of Block Number 2 Herndon Place; thence run east 60 feet to the place of beginning.

FLORENCE STREET: Commencing at the southeast corner of Lot 3 of Block Number 2 Herndon Place for a place of beginning; run thence south 60 feet to the north east corner of Lot 1 of Block Number 3 Herndon Place; thence run west 452 feet along the south line of dedicated but unopened Florence Street to the northwest corner of Lot 15 of Block Number 3 Herndon Place; thence north 60 feet to the southwest corner of Lot 5 of Block Number 2 Herndon Place; thence east 452 feet along the north line of dedicated but unopened Florence Street to point of beginning.

SECTION 2.

All ordinances in conflict herewith are hereby repealed.

UPON MOTION OF ALDERMAN   J. Dudley Kemper, seconded by Alderman     _ Alvin R. Woodley   , the above and foregoing ordinance was adopted on this the 13th  day  of  October,   2008, with the vote as follows:

                        YEAS               3   (G. B. Hall, III, J. Dudley Kemper, Alvin R. Woodley)

                        NAYS               0   

                        ABSENT           2   (Joseph Hall, Jr. & Mitchell L. Lewis)

                        ABSTAIN          0     

New Business:   

It was MOTIONED by ALVIN WOODLEY and SECONDED by G. B. HALL, III to approve the Certificate of Substantial Completion as recommended by BALAR Associates, Inc. and submitted by David Lawler Construction for the Henderson Lane Water Distribution Improvements Project.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve Budget Amendment #1 of 2008 as prepared by City Accountant, Melony M. McCarty.  Passed Unanimously. 

During the Comments Period for the Mayor and Councilmen, Mayor McCoy stated that he, his City Clerk and the City Accountant had met with all the Department Heads to discuss their budget needs, and the 2009 proposed financial budget should be ready for presentation to the Council at the November 24th meeting.  Before the 2009 budget is presented, the Council requested that a Budget Workshop be scheduled on November 17th at 4:00pm to discuss the contents of the document.  Notices will be sent a few days prior to that date to remind the councilmen of the workshop.  Finally, Alderman G. B. Hall, III requested that Alderman Alvin Woodley’s wife be kept in our prayers.  She had been ill and had just returned from a hospital visit before the start of this meeting.  That is the reason for Alderman Woodley’s tardiness at this meeting.  He was her transportation to her doctor visit and drove directly in from Shreveport to attend this session.    

With no further business to discuss, the meeting adjourned at 5:04 p.m., by MOTION from G. B. HALL, III and was SECONDED by ALVIN R. WOODLEY.   Passed Unanimously.

Curtis W. McCoy, Mayor           

Marvin R. Jackson, City Clerk

( Back to Meeting List )

{10-16-2008}

NOTICE  of  SPECIAL  MEETING

TO:  Board of Aldermen

       City Attorney

       News Media

       General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S. 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Thursday, October 16, 2008, at 4:00 p.m.

A G E N D A

1. Adoption of resolution authorizing the Louisiana Department of Mineral Resources to advertise for bids for mineral rights on all lands owned by the City of Mansfield in tracts as described in Exhibit A.

Honorable Curtis W. McCoy, Mayor

SERVED ON:   ______________________________________________________________

SERVED BY:   ______________________________________________

                                    Signature of Mansfield Police Officer

DATE/TIME SERVED:  _______________   __________________

                                                Date                            Time

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{October 16, 2008}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

October 16, 2008

In a special meeting called pursuant to the provisions of R.S. 42:7, the Mayor and Board of Aldermen met on Thursday, October 16th, in Mansfield City Hall located at 705 Polk Street.  The meeting was called to order at 4:00pm after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  Next, the roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alvin R. Woodley-District E.   Absent:  J. Dudley Kemper –District B.

This special meeting was called to adopt a Resolution # 3 of 2008 authorizing the Louisiana Department of Mineral Resources to advertise for bids for mineral rights on all lands owned by the City of Mansfield in tracts as described in Exhibit A.  The tracts specified were nominated for mineral lease on our behalf by SunCoast Land Services in Lafayette, LA at the State Mineral Boards’ October 8^th bid opening.  However, there were no bids received on the City’s lands.  The council requested that our City Attorney revise the original resolution to omit the clause that stipulated a minimum bid of $20,000 per acre.  Other clauses in the resolution were also amended in an effort to make our lands more appealing to prospective bidders.  Alderman G. B. Hall, III also stated that the Council reserves the right to reject any and all bids as submitted, if it so desires.  It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to adopt the revised resolution as presented by our City Attorney.  A full copy of the resolution is on file at City Hall, available for public inspection.  Motion passed unanimously.

With no further business to discuss it was MOTIONED BY ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to adjourn the meeting at 4:02pm.  Motion passed unanimously.

Curtis W. McCoy, Mayor

City of Mansfield, Louisiana 

I, Marvin R. Jackson, Clerk for the City of Mansfield, do hereby certify that the above constitutes a true and correct copy of the action adopted and resolved by the Mayor and Board of Aldermen of the City of Mansfield in special session on Thursday, October 16, 2008.

                 Seal

____________________________                             

Marvin R. Jackson, Clerk                                                  

City of Mansfield, Louisiana

( Back to Meeting List )

{October 27}

NOTICE of PUBLIC MEETING

October 27, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Mitchell L. Lewis

3. Pledge of Allegiance:  Council Member  G. B. Hall, III

4. Roll Call (by City Clerk)

5. Approval of minutes from the October 13, 2008 regular council meeting and dispense with the reading

6. Approval of minutes from the October 16, 2008 special council meeting and dispense with the reading.

7. Public Comments Period           

8. OLD BUSINESS 

   1. Approval of a resolution to adopt a Residential Anti-Displacement and Relocation Assistance Plan as required by recipients of LCDBG grant funds for FY 2008.

   2. Approval of a resolution providing for canvassing the returns and declaring the result of the election held in the City of Mansfield on Saturday, October 4, 2008.

   3. Adoption of an ordinance providing for the levy within the City of Mansfield, a ½% sales and use tax effective January 1, 2009.

   4. Approval of an agreement to allow the Department of Public Safety to as an agent for the City to Collect Tax Due Parishes and Municipalities on Sales or Use of Motor Vehicles.

9. NEW BUSINESS

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk   

{October 27, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

October 27, 2008

The Board of Aldermen met in regular session on Monday, October 27th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor Pro Tem Mitchell L. Lewis, after which an Invocation offered by Mr. Lewis.   The Pledge of Allegiance was led by Alderman G. B. Hall, III.   The roll was called by the City Clerk and the following were present:  G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mayor Pro Tempore Mitchell L. Lewis -District C,  Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  Honorable Curtis W. McCoy, Mayor

It was MOTIONED by G. B. HALL, III and SECONDED by JOSEPH HALL, JR. to approve the minutes of the October 13, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by ALVIN R. WOODLEY to approve the minutes of the October 16, 2008 special city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor Pro Tem next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It as MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve a resolution adopting a Residential Anti-Displacement and Relocation Assistance Plan as required by recipients of LCDBG grant funds.  Earlier this year, the City’s LCDBG Public Facilities application was approved by Governor Jindal and the City was awarded $812,900 for construction improvements at our Wastewater Treatment Facility.  The plan stipulates that any recipient of LCDBG grant funds will provide relocation assistance, as described in 24CFR 570.606(b)(1), to each low/moderate income household displaced by the demolition of housing or by the conversion of a low/moderate income dwelling to another use as a direct result of assisted activities.  (Resolution on file at City Hall for inspection).  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve a resolution providing for the canvassing of returns and declaring the result of the special election held in the City of Mansfield, State of Louisiana, on Saturday, October 4, 2008, to authorize the levy of a sales and use tax therein. (Resolution on file at City Hall for inspection).  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to adopt Ordinance No. 7 of 2008 providing for the levy within the City of Mansfield, State of Louisiana, effective January 1, 2009, of a one-half of one percent (½%) sales and use tax upon the sale at retail, the use, the lease or rental, the consumption, and the storage for use or consumption, of tangible personal property and upon the sale of services in said City, providing for the assessment, collection, payment and dedication of the proceeds of said Tax having been authorized at a special election held in the City on October 4, 2008.  (Full ordinance on file at City Hall for inspection) Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve a resolution adopted by the Mayor and Board of Aldermen on this day allowing the Department of Public Safety and Corrections to act as an agent for the City to collect tax due parishes or municipalities on sales or use of motor vehicles.   The Department shall collect the sales and use tax imposed by the City on motor vehicles sold or used in the City.  Passed Unanimously. 

New Business:   None

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 4:40 p.m., by MOTION from J. DUDLEY KEMPER and was SECONDED by ALVIN R. WOODLEY.   Passed Unanimously.

Mitchell L. Lewis, Mayor Pro Tem

Marvin R. Jackson, City Clerk 

( Back to Meeting List )

{November 3, 2008}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

November 3, 2008

In a special meeting called pursuant to the provisions of R.S. 42:7, the Mayor and Board of Aldermen met on Monday, November  3rd, in Mansfield City Hall located at 705 Polk Street.  The meeting was called to order at 4:00pm by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman G. B. Hall, III.  Next, the roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, Mitchell L. Lewis-District C, Joseph Hall, Jr.-District D, and Alvin R. Woodley-District E.   Absent:  None

Also present at this assembly was Cindy Williams (editor of The Enterprise), Vicki Welborn (reporter for The Times), Brian Phillips (Code Enforcement Officer for the City of Mansfield), Jeff Mitchell (Business Development Coordinator for BALAR Associates), Jim Ruffin (Public Works Director for the City of Mansfield), Terry Baker (member of the Mansfield Business & Civic Association), and Dr. Joe D. Connelly (Economic Development Coordinator for the City of Mansfield).

This special meeting was called to preliminarily discuss the City’s 2009 Financial Budget and to discuss community development plans for this parish.  First, Mayor McCoy opened the floor for Dr. Joe D. Connelly for delivery of a power point presentation to the council on future community development.  Specifically, the presentation focused on ways to attract new business and industry into the parish.  Dr. Connelly mentioned that it will be necessary for the City to either furnish a building to new businesses or offer tax credits or rental rebates.  One company interested in setting up a satellite office in Mansfield is ENSI-MED International, a company presently based out of Dubai, United Arab Emirates.  . ENSI-MED devised the EMAP 2020 system, a unique network based on the capabilities of a handheld Video-voice over Internet Protocol telephone.  It is a widely distributed and highly flexible video-conferencing network for healthcare providers, patients and other members of the healthcare industry.  This technology allows physicians to conduct patient consultations over the telephone.  The equipment can further be installed to allow the Mayor or a councilman unable to attend a council meeting the capability of remotely sitting in on a meeting and even interacting with the business taking place. This technology can also be integrated into our police, fire and public works departments. Mayor McCoy and select members of his staff have been introduced to the company’s CEO, Dr. Benjamin McGainey.  To date, no contractual agreements have been executed.  This meeting was arranged to request the council’s approval to continue negotiations with Dr. McGainey.  If space is made available, the company’s global headquarters would relocate to Mansfield.  The vacant Sav-a-Lot and former Wal Mart Shopping Plaza buildings are being considered for possible locations for either a call center or warehouse.  If based in Mansfield, the initial number of staff to be hired from this community will be more than 50 people.  Within the first three years, the number of local community staff will increase to nearly 150 people.  Mansfield residents who have a Mansfield address would get first consideration of available positions in the application process.  Starting salary would be $30,000.00.  Since this new company would enhance the City’s industrial sector, other sectors would also be positively affected (e.g., food service, mining, retail trade, wholesale trade, agriculture, etc.), namely our sales and use taxes would increase.   The council consented to allowing Dr. McGainey to introduce himself at the November 24th council meeting where further discussion of this new company’s services will ensue.  In the interim, Mayor McCoy asked the councilmen to visit the now vacant Sav-a-Lot Grocery Store before that meeting.     

Next, Mayor McCoy distributed a draft of the City’s 2009 Annual Financial Budget with instructions for the councilmen to review the documents and be ready to comment and/or make recommendations at the November 24th regular council meeting.  It is at that meeting that the 2009 Proposed Budget will be formally presented and a public hearing set.   Adoption of the budget is scheduled for the December 8th meeting. 

With no further business to discuss, it was MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to adjourn the meeting at 4:38pm.  Motion passed unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk  

( Back to Meeting List )

{November 10}

NOTICE of PUBLIC MEETING

November 10, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member J. Dudley Kemper

3. Pledge of Allegiance:  Council Member  Joseph Hall, Jr.

4. Roll Call(by City Clerk)

5. Approval of minutes from the October 27, 2008 regular council meeting and dispense with the reading.

6. Approval of minutes from the November 3, 2008 special city council workshop and dispense with the reading.

7. Approval by council to pay current outstanding bills.

8. Public Comments Period           

9. OLD BUSINESS 

   1. Acceptance by council of proposal from BALAR Associates, Inc. to contract their professional engineering services for Wastewater Collection System Improvements at new Mansfield High School. (BPN 08080)

   2. Any other old business

10. NEW BUSINESS

    1. Approval of recommendation by Fire Chief Lee Shaver to hire Karen N. Lee as a full-time firefighter in the Mansfield Fire Department.

    2. Any other new business

11. Comments from Mayor McCoy and Council Members

12. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{November 10, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

November 10, 2008

The Board of Aldermen met in regular session on Monday, November 10th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman J. Dudley Kemper.   The Pledge of Allegiance was led by Alderman G. B. Hall, III.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Alderman Mitchell L. Lewis -District C,  and Alvin R. Woodley –District E.  City Attorney Richard Johnson was also present at this meeting.  Absent:  Alderman Joseph Hall, Jr. –District D.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the minutes of the October 27, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the November 3, 2008 special city council workshop/meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to approve the payment of current outstanding bills.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business: 

It as MOTIONED by J. DUDLEY KEMPER and SECONDED by G. B. HALL, III to approve the Standard Form of Agreement contracting the professional engineering services of BALAR Associates, Inc. for Wastewater Collection System Improvements at the new Mansfield High School.  Total cost of this project has been estimated at $95,000.  Of that amount, BALAR has provided the City with an estimate of probable construction cost of $80,000.  The DeSoto Parish School Board agrees to provide funds up to 50% of the construction costs, however, not to exceed $40,000 and to transfer said funds to the City once a contract has been approved and signed by the City for the construction of a new eight inch gravity sewer main to the property line of the Mansfield High School site.  The City of Mansfield will bear the remaining engineering costs of $15,000.  The project is slated to commence within the next few weeks.  Passed Unanimously.

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL LEWIS to approve the recommendation of Fire Chief Lee M. Shaver to hire Karen N. Lee as a full-time firefighter in the Mansfield Fire Department.  Ms. Lee’s date of hire was July 30, 2008.  Thus, she had completed her mandatory 90-day probationary period.  She had acquired her Haz-Mat Awareness level training, Firefighter I training and is First Responder certified.  Passed Unanimously. 

At this time, Mayor McCoy requested that the agenda be amended for discussion of the Claudia Street Drainage Improvements project.  Before discussion of this item ensued, Mayor McCoy called for any comments or objections from the floor regarding amendment of the agenda.  When none were brought forth, it was MOTIONED by G. B. HALL, III and SECONDED by ALVIN R. WOODLEY to approve amending the agenda to include discussion of the aforementioned project.  Public Works Director for the City, Jim Ruffin, informed the council that on November 6th, a bid opening for this project had occurred.  The only bid received was submitted by David Lawler Construction, Inc. of  $48,170.  However, one of the engineers present at the bid opening later informed Mr. Ruffin that an error in calculation of this bid had been discovered.  The correct bid amount should have been  $43,950.  Additionally, this amount of  $43,950 is expected to be further reduced by roughly $2,000 due to a forthcoming change order.  This additional reduction will be the result of a change in one of the materials that will be used for the reconstruction.  Mr. Ruffin recommended that the council accept the bid of $43,950 subject to receipt of the forthcoming change order.  This project, when completed, will help to alleviate recurring flooding at Claudia and Gibbs Streets.  It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to accept the bid of $43,950 as submitted by David Lawler Construction, subject to the aforementioned change order.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 4:40 p.m., by MOTION from ALVIN R. WOODLEY and was SECONDED by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

( Back to Meeting List )

{November 24}

NOTICE of PUBLIC MEETING

November 24, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member Joseph Hall, Jr.

3. Pledge of Allegiance:  Council Member  Mitchell L. Lewis

4. Roll Call (by City Clerk)

5. Approval of minutes from the November 10, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period 

7. OLD BUSINESS 

   1. Approval of Change Order No. 1 as recommended by BALAR Associates, Inc. and submitted by David Lawler Construction for the Claudia Street Drainage Improvements Project. (BPN 08016)

   2. Approval of Change Order No. 4 as recommended by BALAR Associates, Inc. and submitted by Pulley Construction , Inc. for the U.S. Hwy. 171 Utility Relocation Project (BPN 06058)

   3. Set Public Hearing on 2009 Proposed Budget for Monday, December 8, 2008 at 4:30pm(budget presented at Nov. 3rd council workshop)

8. NEW BUSINESS

   1. Approval by council to allow connectivity to the City’s water system at 227 McDonald Lane for Alfred L. & Hazel Sharrow. 

   2. Approval by council to hire Theresa M. Ingram as a full-time employee at Mansfield City Hall.

   3. Presentation by Dr. Benjamin C. McGainey, III CEO  of ENSI-Med International(follow-up to presentation @ 11/03/08 by Dr. Joe Connelly).

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk 

{November 24, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

November 24, 2008

The Board of Aldermen met in regular session on Monday, November 24th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.   The Pledge of Allegiance was led by Alderman Mitchell L. Lewis.   The roll was called by the City Clerk and the following were present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C and Joseph Hall, Jr. –District D.  Absent:  Alderman Alvin R. Woodley –District E.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve the minutes of the November 10, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to approve Change Order No. 1 as recommended by BALAR Associates, Inc. and submitted by David Lawler Construction for the Claudia Street Drainage Improvement Project.    This change order reduces the original contract price of $43,950.00 by $1970.00.  The new total contract price is now $41,980.00 as a result of this change.  Passed Unanimously.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve Change Order No. 4 in the amount of $51,871.52 as recommended by BALAR Associates, Inc. and submitted by Pulley Construction, Inc. for the U.S. Hwy. 171 Utility Relocation Project.  This amount resulted in an adjusted contract price to $716,435.56 up from the previous contract price of $664,564.04, approved by change order at the July 14th regular meeting.  Passed Unanimously.

It was MOTIONED by G. B. HALL, III and SECONDED by J. DUDLEY KEMPER to approve setting a public hearing for Monday, December 8th at 4:30pm, to discuss and hear comments regarding the City’s 2009 Proposed Operating Budget.  Passed Unanimously.

New Business:

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL LEWIS to approve connectivity to the City’s water system at 227 McDonald Lane for Alfred L. and Hazel Sharrow.  Waterworks District No. 1 granted permission to these customers to connect to our system when it was determined they did not have a line accessible to accommodate water service.  Passed Unanimously. 

It was MOTIONED by MITCHELL L. LEWIS and SECONDED by G. B. HALL, III to approve the recommendation of City Clerk, Marvin Jackson, to hire Theresa A. Ingram full-time in the Mansfield City Hall Complex.  Theresa was originally hired as a receptionist at City Hall on January 18, 2008.  She has since assumed other clerical duties and has been performing them satisfactorily.  Passed Unanimously.      Next on the agenda was a presentation from CEO of ENSI-Med International, Dr. Benjamin C. McGainey, III.  Dr. McGainey and his company was first introduced to the City Council via a power point presentation delivered by the City’s Economic Development Officer, Dr. Joe D. Connelly at our November 3rd council workshop.  Dr. McGainey expressed his company’s desire to relocate their global office to Mansfield from Butte, Montana.  This new office would handle the company’s United States and European markets.  The company is presently in negotiations with Community Bank as a local depository and lender.  ENSI-Med would set up wireless network services within the city limits to offer video-conferencing equipment systems to individuals and businesses.  The video-conferencing equipment could be used as an “Amber” alert, used by absentee Alderman to sit in on meetings from a remote location and is allowed by MediCare to be used as a comparable doctor’s  ‘Home Visit.’   Mayor McCoy asked Dr. McGainey what would be required of the City to move this venture forward.  Dr. McGainey responded by stating that a building is needed to set up a data call center.   Roughly, 10,000 square feet is needed, if that will be the intended use of the building.  Also, approximately, 25 to 30 new jobs would be created during the company’s first year of operation.  The City would be requested to make certain the facility was in compliance with current building codes, but ENSI-Med would maintain it.   The council listened intently to the presentation and then voted by MOTION from MITCHELL LEWIS and SECOND from J. DUDLEY KEMPER to take this matter under advisement. Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, none were offered.

With no further business to discuss, the meeting adjourned at 5:03 p.m., by MOTION from JOSEPH HALL, JR. and SECOND by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk   

( Back to Meeting List )

{December 8}

NOTICE of PUBLIC MEETING

December 8, 2008 – 4:30 PM

AGENDA

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member  J. Dudley Kemper

4. Roll Call (by City Clerk)

5. Approval of minutes from the November 24, 2008 regular council meeting and dispense with the reading.

6. Approval by council to pay current outstanding bills.

7. Public Comments Period           

8.  OLD BUSINESS 

   1. Public hearing to discuss and hear comments concerning the City of Mansfield’s Proposed Budget for fiscal year 2009.

   2. Approval by council of an Ordinance adopting an Operating Budget of Revenue and Expenditures for fiscal year beginning January 1, 2009 and ending December 31, 2009.

9. NEW BUSINESS

   1. Approval of recommendation by Jim Ruffin to hire Justin R. Bohall and Willie Griffin as full-time employees in the Public Works Department. 

   2. Any other new business

10. Comments from Mayor McCoy and Council Members

11. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{December 8, 2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

December 8, 2008

The Board of Aldermen met in regular session on Monday, December 8th, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr. in the absence of Aldermen G. B. Hall, III.   The Pledge of Allegiance was led by Alderman J. Dudley Kemper.   The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy,  J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  Joseph Hall, Jr. –District D and Alvin R. Woodley –District E.  Absent:  Alderman G. B. Hall, III –District A.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by J. DUDLEY KEMPER to approve the minutes of the November 24, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

It was MOTIONED by ALVIN R. WOODLEY and SECONDED by MITCHELL L. LEWIS to pay current outstanding bills for this period.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:  

The Mayor opened to floor to discuss and hear any comments from those in attendance concerning the City of Mansfield’s Proposed Budget for fiscal year 2009.    When none were offered, the floor was then closed.

It was MOTIONED by JOSEPH HALL, JR. and SECONDED by MITCHELL L. LEWIS  to adopt an Ordinance approving the Operating Budget of Revenue and Expenditures for fiscal year beginning January 1, 2009 and ending December 31, 2009.  Passed Unanimously.  The entire content of that ordinance is recited below:

City of Mansfield

PROPOSED BUDGET ORDINANCE

Ordinance  No. 8 of 2008

AN ORDINANCE ADOPTING AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009.

BE IT ORDAINED BY THE BOARD OF ALDERMEN, City of Mansfield, in general session convened that:

SECTION 1:    The attached detailed estimate of revenues for the fiscal year beginning January 1, 2009, and ending December 31, 2009, be and the same is hereby adopted to serve as an operating Budget of Revenues for the City of Mansfield during the same period.

SECTION 2:    The attached estimates of expenditures by department for fiscal year beginning January 1, 2009, and ending December 31, 2009, being the same is hereby adopted to serve as a Budget of Expenditures for the City of Mansfield during the said period. 

SECTION 3:  The adoption of the Operating Budget of Expenditures being the same is hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification.

SECTION 4:  Amounts are available for expenditures only to the extent included within the 2009 Budget.

SECTION 5:  All power to alter this Budget is reserved by the Board of Aldermen.

Upon motion by Alderman Joseph Hall, Jr., seconded by Alderman Mitchell Lewis, passed and adopted at Mansfield, Louisiana on this 8th day of December, 2008.

ATTEST:       

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk                                                     

New Business:

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to accept the recommendation of Public Works Director, Jim Ruffin, to hire Justin R. Bohall and Willie Griffin as full-time employees in the Public Works Department.  Mr. Bohall began employment with the City on September 8, 2008 and Mr. Griffin on August 29, 2008.  Thus, both employees have satisfactorily completed their probationary period and have proven to be dedicated workers in their respective sub-departments.  Passed Unanimously.

During the Comments Period for the Mayor and Councilmen, Mayor McCoy informed the city council that he had been placed on the meeting agenda of the DeSoto Parish Police Jury as soon as this meeting commenced.  He will attend to offer a mutually beneficial arrangement with Waterworks District No. 1, on how the City can assist with filling water supply orders for this system at a reasonable cost.   Also attending will be Logansport Mayor, Katherine Freeman.  The Town of Logansport is also a supplier to this system for bulk water orders.  It was MOTIONED by J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS to authorize the Mayor to negotiate an agreement between the City of Mansfield and Waterworks District No. 1 on the sale of bulk water to this system when orders are placed.  Passed Unanimously. 

With no further business to discuss, the meeting adjourned at 4:42 p.m., by MOTION from ALVIN R. WOODLEY and SECOND by J. DUDLEY KEMPER.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk                                     

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{December 22}

NOTICE of PUBLIC MEETING

December 22, 2008 – 4:30 PM

AGENDA 

Mansfield City Hall – Council Room

705 Polk Street/Mansfield, LA

1. Call to Order

2. Invocation:  Council Member G. B. Hall, III

3. Pledge of Allegiance:  Council Member  Alvin R. Woodley

4. Roll Call (by City Clerk)

5. Approval of minutes from the December 8, 2008 regular council meeting and dispense with the reading.

6. Public Comments Period           

7. OLD BUSINESS 

8. NEW BUSINESS

   1. Approve by Resolution the recommendation of the DeSoto Parish Emergency 911 Communication District to name a driveway located on private property as Tubb Ford Pvt. Drive.

   2. Any other new business

9. Comments from Mayor McCoy and Council Members

10. Adjournment

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk

{December 22,2008}

City of Mansfield

MINUTES OF REGULAR PUBLIC MEETING

December 22, 2008

The Board of Aldermen met in regular session on Monday, December 22nd, in Mansfield City Hall, located at 705 Polk Street.  The meeting was called to order at 4:30 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman G. B. Hall, III.  The Pledge of Allegiance was led by Alderman Alvin R. Woodley. The roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, G. B. Hall, III –District A, J. Dudley Kemper –District B, Mitchell L. Lewis -District C,  and Alvin R. Woodley –District E.  Absent:  Alderman Joseph Hall, Jr. –District D.

It was MOTIONED by J. DUDLEY KEMPER and SECONDED by ALVIN R. WOODLEY to approve the minutes of the December 8, 2008 regular city council meeting and to dispense with the reading.  Passed Unanimously.

The Mayor next opened the floor to hear any public comments from those in attendance.  When no public comments were offered, the Public Comments Period was then closed.

Old Business:   None

New Business:

It was MOTIONED by G. B. HALL, III and SECONDED by MITCHELL L. LEWIS to adopt a Resolution to name a driveway located on private property as Tubb Ford Private Drive.  Upon recommendation of the DeSoto Parish 911 Communications Office; traveling East on LA Hwy. 509, just past 7378 Hwy. 509, turn North on the private drive which shall be designated a Tubb Ford Pvt. Drive.  Passed Unanimously. (Full Resolution on file at City Hall)

During the Comments Period for the Mayor and Councilmen, Mayor McCoy remarked that the City’s Annual Christmas Parade, held on Saturday, December 13^th occurred with no incidents.  He then wished all in attendance a safe holiday season.

With no further business to discuss, the meeting adjourned at 4:36 p.m., by MOTION from J. DUDLEY KEMPER and SECOND by MITCHELL L. LEWIS.   Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk  

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{December 31}        

NOTICE  of  SPECIAL MEETING

TO:  Board of Aldermen

       City Attorney

       News Media

       General Public

You are hereby notified that Mayor Curtis W. McCoy has called a Special City Council Meeting of the Mayor and Board of Aldermen pursuant to the provisions of R.S.: 42.7.  The meeting will be held in Mansfield City Hall located at 705 Polk Street, in Mansfield, Louisiana, on Wednesday, December 31, 2008, at 4:00 p.m.

A G E N D A

1. Discussion of Year-End Budget Adjustments for FY 2008 for the City of Mansfield.

In accordance with the Americans with Disabilities Act of 1990, if you need special assistance, please contact Marvin Jackson, City Clerk at 318/872-0406 describing the assistance that is necessary. 

Curtis W. McCoy, Mayor

Marvin R. Jackson, City Clerk  

{December 31, 2008}

CITY OF MANSFIELD

MINUTES OF SPECIAL PUBLIC MEETING

December 31, 2008

In a special meeting called pursuant to the provisions of R.S.: 42.7, the Mayor and Board of Aldermen met on Wednesday, December 31st, in Mansfield City Hall located at 705 Polk Street.  The meeting was called to order at 4:00 p.m. by Mayor McCoy, after which an Invocation was offered by Alderman Joseph Hall, Jr.  The Pledge of Allegiance was led by Alderman J. Dudley Kemper.  Next, the roll was called by the City Clerk and the following were Present:  Honorable Curtis W. McCoy, J. Dudley Kemper –District B, Mitchell L. Lewis -District C, Joseph Hall, Jr. -District D, and Alvin R. Woodley -District E.   Absent:  Alderman G. B. Hall, III –District A

Also present at this assembly was the city’s attorney, Richard Z. Johnson, Jr.

This special meeting was called to discuss required budget adjustments to the City’s 2008 Annual  Operations Budget of Revenue and Expenditures.   This was the second amendment to the City’s Annual Budget for 2008.  Budget Amendment #1 was reviewed and approved by the council at their regular meeting held on October 13^th.  This amendment affected corporation revenue, more specifically the category of permits and fees. Conversely, general expenses were affected in the category of miscellaneous corporation expense and building inspection fees.  After a brief discussion of the line items affected, it was MOTIONED by  J. DUDLEY KEMPER and SECONDED by JOSEPH HALL, JR. to approve Budget Amendment #2 of 2008 as prepared by City Accountant Melony McCarty.  Passed Unanimously. 

With no further business to discuss, the meeting adjourned at 4:06 p.m. by MOTION from J. DUDLEY KEMPER and SECONDED by MITCHELL L. LEWIS.  Passed Unanimously.

Curtis W. McCoy, Mayor

Marvin R. Jackson, Clerk

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